Can you list all the tasks, calls, chats, or meetings you handled during the day as you approach the end of your business hours?
We guess the listing often gets tricky, especially when you have a lot on your plate.
That’s where templates come in handy — a ready-made doc you can use to summarize your workday (and prepare for the next).
Templates can save you lots of time and ensure nothing gets lost in the shuffle. And lucky you, as we’ve prepared 18 free daily report templates — from those suitable for any business to those tailored for specific business types.
Feel free to use any version (Word, Excel, Google Docs, or Google Sheets) and further customize the templates to your needs. And, if you prefer to put pen to paper, you can download the PDFs and print them out.
#1 Basic daily report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
This template can be used for both personal and business needs to organize your daily tasks in a simple way and keep your workdays streamlined.
You can use it to:
- List your daily tasks,
- Describe them and plan what you need to do,
- Fill in the time needed for each task, and
- Track task status.
By using this template to list your tasks every single day, you can identify if and where excessive time is being spent and learn how to improve your time management.
#2 End-of-day report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
This template is a fab choice for those who prefer to summarize their workdays and get a clear overview of everything they’ve achieved.
Use this template to:
- List all the tasks you or your team members worked on,
- Describe the tasks and record the start and end time for each task,
- List tasks that are completed, in progress, on hold, or blocked, and
- Plan the next steps for each task.
Our end-of-day report template should help you figure out the rights and wrongs in your time management and detect tasks that require more or less time to do. This way, you’ll know exactly what to reschedule for tomorrow and how to organize your team better.
#3 Daily work report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
This template is similar to the previous one, but its main focus is on the tasks completed in a day and the exact time used for each task.
You can make use of this template when you need to:
- List employees and tasks they’ve worked on,
- Record the start and end time of their tasks, and
- Get the average time spent on each task.
Essentially, since this template lets you monitor the time needed for certain tasks, it can also help you make better task time estimates and adapt work schedules accordingly.
#4 Daily activity report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
If you need to record all the activities your team has undertaken, this template should be your top choice.
You can record:
- All daily activities and their brief descriptions,
- Assignees,
- The start and end time for each activity, and
- Activity progress.
Along with this data, you can list upcoming activities, their start dates, and resources needed for each activity. Plus, you can write down any additional remarks in regard to the report.
Overall, this template allows you to keep track of all daily activities your team deals with and offers you a great insight into where you need to make improvements.
Keep your daily activities in check
#5 Daily progress report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
Our daily progress report template is perfect for project managers and team leaders who need to stay updated about project progress on a daily basis.
All they have to do is update the progress section and add info about the total time and resources used.
Also, the template offers a table where you can add some info about:
- Tasks completed,
- Tasks in progress,
- Tasks on hold, and
- Blocked tasks.
Finally, PMs and team leaders can note any new steps that need to be followed in case they encounter any inconsistencies in the project plan. The template makes it easy to get a clear overview of the progress, allowing you to make the necessary changes on time.
#6 Daily project report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
If you are a project manager searching for a simple template to write daily reports — this one might be the right choice.
After you fill in the template with info about your company and project, you can add a few details about the project in a dedicated box. Plus, you can provide a project status update and state the number of tasks completed, in progress, on hold, or blocked ones.
This template also lets you make a list of all your tasks, describe them, insert their due dates and statuses, and say more about their top issues or challenges.
Once you cover all these, you can add info on:
- Upcoming milestones,
- Lessons learned, and
- Next steps.
By having important project data in one place — and all that on a daily basis — project managers can adapt schedules and prevent bottlenecks promptly.
#7 Daily report for employees template
Download: Google Docs, Word, Google Sheets, Excel, PDF
This template gathers all important information about an employee’s workday and helps you have a clear record of:
- All the projects or tasks they’ve worked on,
- Allocated time for tasks and the actual time spent on each task,
- Project or task status, and
- Challenges they’ve encountered.
Besides that, your employees can list the next steps they are planning to take and add relevant comments.
By filling out this type of template on a daily basis, your employees can learn more about their work organization and get a better understanding of their own time management. Also, when managers get reports like these every day, they can reschedule and plan new assignments.
#8 Daily task report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
Although this template is similar to the previous one, its main focus is on tasks and their priority.
You can use it to list all the tasks tackled throughout a particular day at work, and provide all kinds of information about them, including:
- Task descriptions,
- Assignees,
- Available time for each task, and
- Task priority.
Another plus is that you can categorize tasks by their status: completed, in progress, on hold, or blocked, as well as document any challenges and/or issues you’ve experienced.
In general, using this type of template adds to your overall understanding of the project workload and allows you to spot any roadblocks and/or risks before they escalate.
#9 Daily marketing report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
Our daily marketing report template should help you keep up with all the activities taking place during your marketing campaigns and ensure you don’t lose track of any details.
Once you add details about the campaign name, start and end dates, as well as the allocated budget, you’re ready to record all daily marketing activities.
Along with them, you can add info on:
- Team members,
- Target audience, and
- Expenditures.
The template provides ample space for listing details about the people, equipment, tools, and materials used during the day and their cost. At the bottom of the table, you can insert the total cost of each type of resource too.
Additionally, you can keep track of the 7 most important marketing metrics, including the conversion rate, ad reach, and unique visitors. If needed, you can add more metrics and keep tabs on them as well.
Last but not least, you can note all the challenges you face daily, the received feedback, and recommendations for improvement.
#10 Daily social media report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
With our social media report template, you can keep track of all the platforms you’re using to engage your audience and your key success metrics.
For each of the platforms you are using, you can fill in your target audience and list daily data on:
- Posts,
- Reach,
- Likes,
- Dislikes,
- Comments,
- Shares,
- Engagement,
- Engagement rate,
- New followers, and
- Unfollowers.
After each table, you can jot down next steps you should take related to the campaign on a particular platform.
By using this template on a daily basis, you’ll be able to understand how your customers/audiences react to your posts on each of the platforms. In turn, this should help you learn what you need to improve to get even better engagement.
Plan your social media calendar in Plaky
#11 Daily production report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
With all the hustle and bustle involved in film production, we really believe production managers need a simple way to sum up all daily activities. This is why we created our daily production report template — which helps you gather all daily activities and relevant data in apple-pie order.
Stay on top of your duties by making a daily report including information on:
- Lead production crew,
- Production schedule and call times,
- Scenes,
- Location,
- Crew schedule,
- Talent schedule,
- Media and cards,
- Equipment used, and
- Expenses.
This template will help you with planning and organization of future sets, expenses, equipment, location, and crew, of course. By summing up all daily operations, you may be able to prevent any obstacles and possible delays in production.
#12 Daily training report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
This daily report template should suit the needs of training instructors and can be used to list the following data:
- Training topic,
- Training activities,
- Training goals for each activity, and
- Duration of the activities.
Apart from this, you can also check the training method you are using from the 8 options provided or add any other method.
After you list your attendees, fill in the boxes about training progress, next steps, recommendations, and additional resources.
This template will help you keep track of attendees and monitor their training progress every day. By doing this, you’ll be able to adjust your training plan according to your attendees’ learning pace, but still make sure you cover everything important.
#13 Daily customer service report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
Made with customer service specialists in mind, this template can be their true ally.
The template includes columns for recording all kinds of useful data, including:
- Time of the customer inquiry,
- Customer information,
- Inquiry description,
- Communication channel, and
- Resolution or current status of the inquiry.
At the end of their day or the day after, customer service representatives can summarize their workdays and record the exact number of inquiries, resolved inquiries, and those still being handled. Plus, there’s some space for additional remarks or further explanations.
By using this template, you’ll easily keep track of the number of inquiries, their nature, and the channels customers prefer. This can help every customer service department upgrade their services and match the users’ needs and preferences a bit better.
#14 Daily inventory report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
This template can help you keep track of your inventory on a daily basis in a simple way. It includes columns for:
- Product name or code,
- Product category,
- Manufacturer/supplier,
- Quantity in stock,
- Quantity received, and
- Quantity distributed.
Also, you can easily create a list of items that should be reordered, their quantity, and the exact date when the order is supposed to be placed.
If there are any additional notes, feel free to record them within a dedicated box.
💡 Plaky Pro Tip
Need more options? Get access to 12 free inventory templates in the text below:
#15 Warehouse daily activity report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
Whether they are receiving goods or shipping them out, warehouses have many standardized procedures they must follow on a daily basis.
To help warehouse workers keep close tabs on all their daily activities, we’ve created a simple but comprehensive daily report template where they can:
- Add data on commodities received (item code, units received, supplier name, etc.),
- Record important information after the initial inspection of goods received (WRO, quantity, expiration date, etc.), and
- Add data on commodities dispatched (category, time, shipment no., etc.).
With this template, you can create a brief summary of all the received and dispatched items. Plus, you can add data about the initial inspection of the items received and react in case there are any quantity or quality inconsistencies.
#16 Daily sales report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
This template is ideal for keeping track of your major daily sales results. It consists of a huge table divided into 7 columns intended for noting down:
- Items sold,
- Purchase time,
- Price per unit,
- Quantity,
- Tax in percentages,
- Sales tax, and
- Salesperson.
Also, you can track the total number of items sold and the total daily sales. In another table, you can even add items that should be reordered and their quantity.
The idea of using this template is to record all important sales data so that nothing falls through cracks — and you stay focused on your sales goals.
Try free sales project management software
#17 Student daily progress report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
In case you need a comprehensive template you can use to follow your students’ progress on a daily basis, feel free to use our student daily progress report template.
Here, you can:
- Add subjects covered in a day,
- Describe daily activities and goals related to a subject,
- Mark participation,
- Mark contribution to class or homework assignments, and
- Provide the score.
Also, you can add data on daily attendance as well as mark behavior regarding engagement, respect, and class preparedness.
What’s more, you have boxes dedicated to giving feedback and recommendations for improvement.
At the bottom of the template, there’s a place for a parent’s name, signature, and date, which serve as proof of their review.
It takes only a few minutes to fill in the report, but it will help you track your students’ progress and see whether they have any problems with a particular subject, behavior, or attendance. You can identify what the problem is, inform parents, and help your students overcome challenges.
#18 Daily construction report template
Download: Google Docs, Word, Google Sheets, Excel, PDF
This template will provide you with a snapshot of your construction project and its day-to-day operations.
There’s a box where you can record daily project overviews. Right after the overview, you can add:
- Task descriptions,
- Workers or teams working on each task,
- Start time,
- Finish time, and
- Total time spent on a particular task.
Next in line is a table you can use to list the equipment and materials used for the day as well as their quantities. Another important factor is task status, which you can also add along with additional comments.
At the end of the template, you will find boxes where you can report on issues that took place and the construction site’s overall safety.
Taking care of your workers, tasks, and equipment and materials quantities on a daily basis ensures good work organization and time management. By filling in information on all of these factors daily, you can have a better overview of the project and make necessary schedule adjustments to prevent missed deadlines.
Why you need a daily report template
Whether you find daily reports useful for your or your team’s performance tracking, or you simply have stakeholders on your back — writing those reports is inevitable.
If you find it pretty exhausting, just remember that daily reporting is highly beneficial as it:
- Gives you a sense of security since you’ll know exactly where your project stands,
- Helps you with progress monitoring,
- Lets you spot blockages on time, and
- Keeps your project and team performance on track.
However, it’s not practical nor effective to generate new reports every day. And that’s exactly why you need a daily report template.
These templates are usually customizable, so you can easily add or delete sections and adapt them to your needs.
Plus, you always have the same formatting and design for each report you create. This will let stakeholders and team members quickly get familiar with the template layout and know what info to expect and where.
In addition, daily report templates help you:
- Get a clear overview of the workday,
- Keep everyone involved within a project updated,
- Monitor your team’s progress,
- Spot tasks that are behind schedule,
- Identify issues and challenges, and
- Reorganize for the next day.
Most daily report templates come in digital forms, so all you have to do is fill in the necessary fields, and voilà — they are ready to be sent.
When to use daily report templates
Use daily report templates when you want to:
- Save yourself some time for other duties during the day,
- Provide standardized and/or branded daily reports,
- Maintain consistency when reporting,
- Quickly insert relevant data into pre-made fields,
- Be more productive, and
- Monitor your team activities and task statuses.
Keep track of your tasks and activities with Plaky
Using templates to record all your tasks, activities, and industry-related operations takes you one step closer to proficiency.
For any advanced progress monitoring, (re)scheduling, or simple recording of important operations, you need a reliable tool — and that’s exactly where Plaky takes over.
Plaky is free and easy-to-use software for managing your projects and tasks. With Plaky, you can create unlimited lists of your project tasks, activities, and operations — and organize and reorganize them whenever necessary in just a few clicks.
Also, Plaky enables you to:
- Organize and keep all task-related information in one centralized place — This will give you a clear overview of task status, timeline, due dates, and more.
- Search, sort, and filter all items relevant to your project — Use these features to track progress and easily spot roadbumps.
- Quickly summarize data — Plaky’s summary row lets you gather essential metrics from chosen fields so that you can track project progress and performance.
- Stay in the loop about all changes — The activity log provides you with a clear record of all changes within a particular item or board, making sure nothing gets missed.
- Get real-time updates — You are immediately notified of any project updates, which helps your team stay informed at all times.
But, that’s not all!
Successful task management often leads to more projects and demands much better work organization. Worry not as Plaky is also scalable and affordable!
Plaky is cloud-based and therefore able to grow and improve with you. As the number of your projects grows, Plaky grows, too.
What’s best, Plaky’s free plan offers unlimited spaces, boards, items, and views, so you can easily streamline your tasks and activities. And, if you need to upgrade and get some more advanced features, you can do it for only $3.99 per seat/month.
Bonus?
You can integrate Plaky with Clockify — a world-renowned time tracker — to track time on your tasks and run time reports. By gaining an insight into the time needed for your tasks, you can plan better and improve your team’s productivity in the long run.
Note: If you decide to integrate Plaky with Clockify, why not take the whole package instead? Consider the CAKE.com Bundle, which provides you with Enterprise subscriptions for Plaky, Clockify, and Pumble (a team communication tool) at a 53% discount!
Stay on top of your daily tasks and never lose sight of your goals! Sign up for a free Plaky account today!
How we reviewed this post: Our writers & editors monitor the posts and update them when new information becomes available, to keep them fresh and relevant.