#TASK MANAGEMENT

Manage your tasks like a pro

Items in Plaky let you organize all the tasks you have to complete to achieve a specific goal or finish a project.

Unlimited users ● Free forever ● No credit card

Get started

Why use items?

Clarify project objectives

Keep your team aligned around your goals. Make sure everyone understands what needs to be done, when it needs to be done, and who is responsible for each task.

Plan in detail

Break down the entire project into smaller, more manageable Items. Get even more granular with Subitems to ensure you cover all bases.

Coordinate communication

Make collaboration a breeze with structured frameworks. Share updates and communicate directly in task cards for easy coordination and greater efficiency.

Centralize resource management

Use Items to depict various kinds of resources, from people and tasks to equipment. Share all resource-related files, like invoices, assets, and docs, in corresponding Item cards.

Track progress

Know whether you’re making headway with your project. Use different Fields, like Status and Timeline, to visualize where your tasks stand.

Pair your items with these features

Sort & filter

Navigate your board with ease by using sorting and filtering options to pinpoint the exact Items you’re looking for.

Activity log

Keep track of all the changes made to your Items and use filters to track down key updates.

Board views

See your project data from different perspectives and gain new insights at a glance.

Custom fields

Tailor your boards to your liking and organize project information with a range of custom fields.

Summary row

Get quick insights into key project information and progress via summarized data from specific Fields.

My tasks

See all tasks assigned to you in a single view and manage your priorities without worrying about anything falling through the cracks.

Board automations

Eliminate manual work by setting up triggers and actions to automate different repetitive tasks.

Item templates

Save time when adding new Items by setting a default template you can use time and time again.

See all features

Creating items has never been easier

Step 1 Create a project board

Click on the + sign in the left sidebar and choose to create a new Board from scratch, template, or file.

Step 2 Create items

Click + Add Item to create a new Item in a specific group. Alternatively, click on the Add item/subitem.

Step 3 Add item details

Depending on the Board Fields you have on the board, you can add all sorts of information about your Items — from due dates and assignees to tags and statuses.

Step 4 Create subitems

Make each project more granular by creating Subitems. Each Subitem can serve as a subtask — a smaller, more manageable component in your whole project.

Step 5 Collaborate

You can now jumpstart your project and collaborate with your teammates.

Apart from adding new Items, you can also track their status in real time and share files and updates in the comments section.

Frequently asked questions

What is an item in Plaky?

Items in Plaky are the main building blocks of your projects. They can be tasks, clients, materials, or any other type of unit that makes the most sense for your project.

What is an item card?

Item cards hold all Item data and serve as a central hub for key details, including subitems, files, comments, and the Item’s activity log. Depending on the custom Fields you add to your board, Item cards can have different structures.

How many items can I create for free?

You can create as many Items as you want in Plaky, on all plans, including the free one.

How do I customize my items?

You can mainly use custom Fields to customize Item information and ensure all relevant details find their way to your board.

Custom Fields also determine which sections will appear in the Item cards, and in which order. If you reorder the Fields on the board, the Item card will reflect those changes.

You can also add Subitems for more granular management. Subitems will inherit the same Fields from their parent Items, but you can manage them individually.

And if the terminology isn’t the best fit, change it. Go to the three dots in the upper-right corner and click on Configure Item > Change item terminology. Then, just add new terms for Items and Subitems that fit your needs better.