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Workspace Overview

With Workspace, you can manage multiple departments, teams, projects, tasks and all related correspondence with your coworkers in one place. Stay focused on tasks and projects relevant to you and easily navigate through your organization’s hierarchy.

In this article, we will briefly mention the most relevant functionalities and actions you can perform in your Workspace.

Add new Workspace #

To add new Workspace:

  1. Navigate to the Workspace at the top left corner
  2. Click the three dots to open the menu
  3. Choose Add new workspace form the dropdown
  4. Enter Workspace name
  5. Click Create Workspace

Now that you created new Workspace, you can proceed with other configurations.

Manage Team Members #

With Plaky, you can manage your Team Members within your Workspace.

Apart from adjusting your Workspace type as Open/Closed, you can also add/remove Team Members within your Workspace, or invite new Members to start using Plaky and become Members of your Workspace.

Plaky also enables you to define the user type of the newly-invited Members. User can be defined as Member (different access permissions), or Viewer (read-only).

Workspace members are referred to as Workspace subscribers. All users within one Organization are subscribed to Home (initial) Workspace, and cannot be unsubscribed/removed from it.

Closed Workspaces and Viewer user type are paid features.

Join or Leave Workspace #

As a Team Member, you can join or leave a Workspace simply by clicking Join next to the Workspace name on the right. To leave the Workspace, click X next to your name in the Member’s list and confirm by clicking Unsubscribe, or click on Leave Workspace button in the top right corner.

Only Members can join Workspace, Viewers need to be added by Owner.

Switch between Workspaces #

If your Organization has multiple Workspaces, you, as a Team Member can be a Member of multiple Workspaces.

If Workspace is Closed, only Owner can add new Member.

To switch between multiple Workspaces:

  1. Navigate to the Workspace you’re currently visiting, at the top left corner
  2. Click the dropdown arrow
  3. Choose the Workspace from the list, or find one by entering keywords
  4. Once you choose the Workspace, you will be redirected to its homepage

You can switch between Workspaces you have access to, back and forth.

Customize your Workspace #

Workspace can be customized so that it reflects types of projects, tasks or team that is in charge. Plaky gives you the opportunity to add a Workspace description, add cover photo and the icon. You can also set the most relevant Workspace as the default one, so that it’s the first one you see once you log in to Plaky.

Manage Boards #

Plaky allows you to manage your Boards in each Workspace in various ways. You can duplicate the Board, move Board to a different Workspace, change Board type, rename and delete it. Board can be set as Public (by default) or Private and made a Favorite.

Private Board is a paid feature available on Pro and Enterprise plans.

Folders #

Organize multiple Boards into Folders. Folders allow you to separate Boards according to the criteria of your choice (e.g. Marketing, Sales, Development… etc.).

You can also move the existing Boards into the Folder you’ve created.