Here’s something to ponder: everything around us can be considered a deliverable, including the device you’re using to read this and the software it runs.
In project management, deliverables are defined as the tangible and intangible outputs within the project scope.
Whether it’s a document, a product, or a service, deliverables are integral to project implementation and completion. Understanding how to correctly define, track, and review them is essential for ensuring quality and reaching project goals.
Read on to learn how to achieve exactly that!
Table of Contents
1. Define goals, roles, and deadlines
The purpose of each deliverable has to agree with the project goals. This is closely related to requirements gathering — essentially, determining what the stakeholders need.
Once you know what you are expected to produce and why, divide the work within the team. Well-defined roles prevent overlaps and enhance accountability.
Also, set deadlines to ensure timely completion and boost motivation.
The easiest way to arrange all of this is to rely on a centralized project management platform that’s user-friendly yet detailed and safe — exactly how Plaky is.
Plaky accommodates teams and projects of all sizes across different industries, organizing information into spaces with as many virtual boards as needed.
The platform is highly customizable, primarily thanks to the different fields describing items within a board. Use the fields to specify due dates, task owners, budget, etc.
2. Break down and prioritize deliverables
Breaking down any major assignment into digestible chunks has several benefits, such as:
- Improved focus and precision,
- Better time management,
- Sense of continuous progress, and
- Early detection of issues.
Segmenting deliverables is a breeze if you use Plaky. It only takes a few clicks to describe all the task details through the versatile custom fields we mentioned previously.
Additionally, if some tasks are iterative, you can duplicate items or move/copy them to other boards.
Once your deliverable work is divided into several attainable steps, prioritize them to make sure that critical tasks are addressed first and that your team members are aligned in their efforts.
Feel free to create as many priority degrees as you need to reflect the categorization that suits your deliverable or team organization best.
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If you want to learn more about how to take a step-by-step approach to complete larger projects, check this out:
3. Track updates on deliverable progress
A regular progress monitoring procedure is vital when working on deliverables. This includes:
- Documenting new developments, issues, and changes,
- Having regular deliverable status meetings,
- Using a centralized repository where statuses can be updated, and more.
Tracking updates is seamless with practical and powerful project management software such as Plaky. It only takes a few clicks to update item fields when any change occurs, allowing all the users to be on the same page — literally and figuratively.
Plaky’s activity log feature makes it particularly easy to follow changes.
Data visualization tools are also beneficial, helping you convey information more clearly and identify patterns. That’s why Plaky offers several ways to visualize items on boards.
4. Review and evaluate deliverables
Before the official submission, check if the deliverable meets project requirements and assess the overall quality and performance.
A team collaboration software solution that accommodates external and internal reviewers is the best choice. To ensure a safe and smooth review process, try Plaky. It lets you control what users can see and do with the content on the platform.
Plaky is particularly handy in deliverable assessment thanks to the following features:
- Comments — to discuss ideas, provide feedback, and more within the task,
- @Mention — to get a colleague’s attention,
- Notifications — to never miss comments, assigned tasks, and changes, and
- Files — to have all relevant files within reach.
Track deliverables effectively with Plaky
Meticulous deliverable tracking is the key to maintaining the quality and integrity of your projects — the foundation of a strong company reputation.
Throughout this process, you want your main focus to be on the actual output and its impact rather than getting overwhelmed with endless lists, manual updates, and inefficient tracking tools.
That’s where Plaky truly shines, allowing you to concentrate on what matters the most. Enjoy the modern design, easy navigation, numerous pre-made project management templates, and transparent communication.
Plaky offers a top-notch project management experience even in its free plan, but we have you covered if you need more advanced functionalities. Check out the pricing options for a detailed overview of the features available under each plan.
Rely on a single tool to track your deliverables and other project tasks from start to finish — sign up for Plaky today.
To enhance company productivity and save money, consider the CAKE.com Bundle, where Plaky joins forces with the time-tracking app Clockify and team communication tool Pumble.
