The most common way I’ve seen business owners react to sudden growth is by simply hiring more people. Hiring is the right thing to do, but only once you’ve established a scalable infrastructure to support your growing workforce.
To do this, you’ll first want to address the main problems preventing your business from meeting growing demand.
Read on to learn about the most common scalability issues businesses face and how to address them.
Table of Contents
1. Analyze and adjust how you do things
What do your workflows and processes look like now? Identify processes you can eliminate or those you can make more efficient by utilizing proper project management tools and techniques.
For fellow techies out there, this may mean using popular Agile frameworks such as Scrum or Kanban. Both of these frameworks utilize some form of a Kanban board to track and organize work within and across different teams.
The Kanban view in project management tools such as Plaky, will help you collaborate with colleagues in real time and identify bottlenecks and inefficiencies in your current processes. This will help you create a work system that can support your current and future growth.
Using templates is another great way to streamline your workflow and eliminate unnecessary steps. Plaky’s project management template center contains a vast selection of useful project management templates, like the Recruitment template, that will enable you to get right down to business, without wasting time on setting up your workspace.
2. Create an easy prioritization and reporting system
A growing business has a growing list of projects, tasks, and people to keep track of. Your team will need an easy way to know which tasks take priority over others and whom they should be reporting to for each task.
Plaky makes this super easy thanks to its flexible field types. Simply choose the type of field you want to add and then customize its name, color, and contents to fit your exact preferences.
For prioritization and reporting options, you’ll need the Status and Person fields.
For the Status field, you can create your custom dropdown options to mark task priority.
Adding a person to a task is even easier — just choose the Person field from the dropdown and, once it appears, you’ll have the option to add any person from your organization to that task as an assignee, reporter, reviewer, etc.
All people added or subscribed to the task will immediately get an in-app and email notification as soon as a change has been made to the task item.
3. Make sharing and finding information easy
With more people joining your business, you’ll need an easy and reliable way to make sure everyone is always up to speed with the newest developments.
The first step to this process is to establish a clear hierarchy. The second is to make sure you have a virtual noticeboard where notifications won’t fly under the radar.
The most optimal way to achieve this is to make sure that the software everyone is using on a daily basis has a solid communication system, or else, to find a team communication tool that combines well with the task management software you’re using.
In Plaky, all permitted members can give feedback, review, and collaborate on tasks using the task comment section. Anyone related to the task (subscribers, owners, assignees, reporters, reviewers, etc.) will be immediately notified of the comment via in-app and email notifications. The comment section also lets you @mention team members or entire teams at once.
💡 PLAKY PRO TIP
If you’re not yet convinced of the importance of communication in managing your business projects, this blog post will definitely convince you:
Scale your business to meet growing demands with Plaky
A simple, flexible, and reliable cloud-based task management software is the foundation you’ll need to build a strong and scalable business.
Plaky not only checks all of these boxes, but it does it absolutely for free.
It’s the ideal solution for small businesses experiencing their first major boom as it’s incredibly intuitive, doesn’t restrict the number of users on the free plan, and offers a comprehensive free feature package you can gradually expand upon as needed with Plaky’s paid plans.
As the icing on the cake, Plaky is only 1 slice of CAKE.com — a business suite that also contains a team communication tool (Pumble) and the most popular free time tracking system (Clockify) that you can use in combination for free, or with the extremely affordable CAKE.com productivity bundle that will unlock more advanced features.
Simplify the way you do business for yourself and your entire team — try Plaky for free today.
