In the booming market of project management apps, Plaky stands out as a secure and flexible PM tool that offers various permission and restriction options enabling you to safeguard confidential data.
Let’s see how you can control who is allowed to view or edit data in Plaky.
Board types and permissions
There are 2 types of boards in Plaky — public and private.
Public boards can be accessed by all team members within your organization. Private boards are for projects involving sensitive information. They provide an added layer of confidentiality since they’re accessible only to authorized individuals, giving you full control over who can view and interact with the content.
Plaky’s board permissions enable board owners to manage access and editing rights for individuals or user groups within a specific board.
In Plaky, there are 3 distinct board permissions:
- Edit everything — This default permission provides users with comprehensive access to modify all aspects of the board, from structure to content. Admins and members can create, edit, and delete everything — items, custom fields, views, and more.
- Edit content — Users with this permission can add, move, and delete items, update field values, as well as manage comments and files. However, they can’t make any structural changes to the board.
- Write updates only — This permission allows users to add comments and files to tasks. It enables collaboration across teams, while ensuring the board content remains intact.
💡 It’s important to note that only the board owners have the authority to adjust board permissions.
Space permissions
Plaky extends its permission framework beyond boards, allowing you to manage access at the space level as well. There are 2 types of spaces in Plaky — open and closed.
Open spaces are designed as an environment that encourages collaboration, transparency, and efficiency within teams. Any team member can join an open space and have access to all public boards as well as private boards they’ve been invited to.
On the other hand, companies that collaborate with outside contractors or need privacy within their own organization will benefit from closed spaces. This is a controlled environment where you can determine who can enter the space and engage with its contents.
💡 Keep in mind that you have to be a space owner to be able to change space types.
User roles
These roles define the scope of actions that each user can take. By assigning specific user roles in Plaky, you control who can access and modify project information.
Here’s a breakdown of Plaky’s user roles and their significance:
Admin is the person who created the organization and has all permissions available on their account. They can:
- Modify and configure spaces, boards, and items,
- Control access permissions for other users,
- Deactivate users,
- Edit other member’s profile, and
- Transfer ownership of any entity to the team member of their choice.
Members are users that have permissions to:
- Create and edit boards and items,
- Invite other individuals, whether they are team members or external collaborators, to join boards or subscribe to specific items,
- Edit their own accounts, allowing them to manage their profile information and settings as needed, and
- Add comments to items and upload files.
Viewers are team members that can read all the content available in the workspace they’re invited to, but cannot modify or change any configuration and don’t have any editing permissions.
Manage sensitive information in Plaky
Now that you know all the permissions and restrictions available in Plaky, you can ensure no one can access confidential information without authorization. Control the information flow and keep sensitive data safe at all times!
