Wrike vs Monday: Which tool suits your needs? (2023)

Nowadays, thanks to modern technology, it is the new normal to choose whether you want to work in an office, remotely, or opt for a hybrid work model.

No matter what your choice is — regardless of whether you are a solopreneur, a member of a team, or you manage a team — if you work on a project, chances are you will come across various project management solutions.

And, my, oh, my, you can easily get a serious headache while trying to choose the right project management software that suits your own needs, the needs of your team, or your entire business.

Since Wrike and monday.com rank highly on many project management software lists, we’ll compare the two in detail and see which one comes out on top in the following categories: 

  • Pricing,
  • User Interface,
  • Task management,
  • Team collaboration,
  • Progress tracking,
  • Administration,
  • Integrations,
  • Support, and
  • Security.

The final verdict will show which platform wins the battle.

Let’s begin.

Wrike vs Monday: Which tool suits your needs - cover

Wrike vs Monday overview

Both Wrike and monday.com are serious and all-inclusive software solutions for managing projects in various fields, such as marketing, sales, IT, and more.

Wrike is a cloud-based platform that supports 11 languages. It is available on Windows and Mac, as well as Android and iOS. 

It was founded in 2006, and since then, it has slowly worked its way to becoming one of the leading work management software solutions on the market.

Wrike homepage, source: Wrike
Wrike homepage, source: Wrike

Established in 2012, monday.com has evolved into an efficient Work OS, and the team behind it is now a multi-product company offering monday dev, monday marketer, and other products.

monday.com is a cloud-based platform available for both iOS and Android devices and as a desktop app for Windows and Mac users. You can set up your monday.com account to one of the 14 languages currently offered.

monday.com homepage, source: monday.com
monday.com homepage, source: monday.com

Both Wrike and monday.com offer an incredible number of features that help you easily manage teams, communicate, share files, etc.

Let’s have a look at some of the main features of both platforms:

PricingFree planPaid plan starts from $9.80 per user per monthFree planPaid plan starts from $8 per seat per month
User interfaceClean, user-friendlyClean, user-friendly
Task managementWell-designed and organizedWell-designed and organized
Team collaboration@mentionsadding comments to tasks, folders, and projectsLive editing@mentionsEmbedded documentsWhiteboardUpdates section
Progress trackingAvailable in Business and Enterprise plansProgress tracking column
AdministrationGuest access permittedTeam-specific administration and company-wide administration in higher plansBoard administration SCIM provisioningAudit log Session management Panic mode 
SupportKnowledge base,Interactive training,Resource hub,Community,Support packagesKnowledge base,24/7 customer support,Academy,Community,Contact support

Wrike vs Monday.com pricing 1:0

Pricing is often a factor that tips the scales in product-related dilemmas, so let’s start with that.

In October 2022, Wrike announced its new and improved platform — Wrike Lightspeed. They also made some adjustments to their pricing scheme but still have a freemium version. 

The Free plan is tailored for individuals and startup businesses that need project management software. Key features included in the Free plan are: 

  • Board and table view,
  • Web, desktop, and mobile apps,
  • 200 active tasks limit, 
  • Project and task management, and more.

It allows for:

  • An unlimited number of users,
  • Table and Kanban view, and 
  • Storage space of 2 GB/account.

If you need more advanced features, depending on your team’s size and needs, you can opt for one of the following plans:

  • Team plan — $9.80 user/month (for 2–25 users),
  • Business plan — $24.80 user/month (for 5–200 users),
  • Enterprise Standard and Enterprise Pinnacle plan prices are available upon request, and they both support an unlimited number of users with 5 being the minimum.

The Team plan is created for small teams, and it features 2 GB/user, Calendars, a Gantt chart view, and dashboards.

The Business plan is the most popular one. It includes 5 GB of storage space per user and a time-tracking feature. 

When it comes to Enterprise and Pinnacle plans, they offer 10 GB and 15 GB per user respectively. 

An interesting extra option for users of Business, Enterprise Standard, and Pinnacle plans are add-ons that allow users to add some premium features to their accounts for an extra cost.

Potential users are given the opportunity to try out each plan thanks to Wrike’s free 14-day trial for all of them.

Wrike lists how much their subscriptions cost on a monthly basis, but charges annually.  

Wrike pricing plans (source: Wrike)
Wrike pricing plans (source: Wrike)

monday.com offers an individual plan that is free forever for up to 2 seats. The plan is created for individuals who need some basic features to keep track of their work. This plan includes:

  • Unlimited docs,
  • Up to 3 boards,
  • Mobile apps,
  • 200+ templates, and
  • 20+ column types.

If you choose the free version, you get 500 MB of file storage and Kanban view. You can also create dashboards and widgets, but you are limited to 1 board per dashboard.

More features and options are available if you pick one of the paid plans:

  • Basic — $8 seat/month,
  • Standard — $10 seat/month,
  • Pro — $16 seat/month,
  • Enterprise — price is available upon request.

All paid plans include an unlimited number of seats. 

The Basic plan is limited to 5 GB of storage space, whereas the Standard plan — which is the most popular — ups the cap to 20GB. 

Pro and Enterprise plans provide more storage space — 100 GB and 1000 GB for the Pro and Enterprise plans respectively. 

The given prices are for 3–40 seats. If you need more seats, you have to contact monday.com sales. 

The Enterprise plan is the only one you can’t try for free. monday.com offers 14 days free trial for all other plans.

Also, it is possible to pay either monthly or yearly. If you opt for an annual payment, monday.com gives an 18% discount. They also have discounts for nonprofits. 

monday.com’s pricing plans (source: monday.com)
monday.com’s pricing plans (source: monday.com)

Wrike vs Monday pricing verdict

Both Wrike and monday.com offer free trials, and if you can’t decide on the plan that suits your needs, you have the opportunity to put almost all plans to the test. 

If we compare their free plans, our point goes to Wrike because it offers more features, including an unlimited number of users. 

When it comes to paid plans, Wrike is paid per user, which makes payments more transparent. Also, its cheapest paid plan offers much more in comparison to monday.com’s cheapest plan.

Additionally, you can easily get overcharged with monday.com since you don’t pay for the exact number of seats you use, but rather a seat range. You’ll have to pay for 40 seats no matter if you have 31 or 39 seats because the range is 30–40 seats in this case. You have to be really careful and make sure that you get what you need for the lowest price possible. 

Wrike beats monday.com in this category due to its way of charging and a better free plan. 

Pricing plansWrikemonday.com
Free planYesYes
Free trialYesYes
Cheapest paid plan$ 9.80$ 8
Overall impression⭐⭐⭐⭐⭐⭐⭐⭐⭐

💡 Plaky Pro Tip

If you’d like to get better informed on the strategies companies use to determine their prices, you can read about them here:

Wrike vs Monday user interface 1:1

Business apps should make our work easy to organize and track. Don’t we all like it when an app we use is simple and user-friendly? 

Wrike is designed with users who prefer functionality and easy workflow automation in mind. Project calendars enable 360° visibility of your project’s main aspects such as deadlines and progress reports.

You can easily structure your work and adapt it to suit your needs. It is possible to customize your workspace and choose one of the many preset themes.

Custom fields, workflows, and statuses are available in all paid plans. Wrike also has dashboard widgets you can easily customize by dragging and dropping tasks, folders, and projects.

Wrike custom statuses and workflows, source: Wrike
Wrike custom statuses and workflows, source: Wrike

When you open monday.com, you’ll instantly notice its multicolored spreadsheet interface. monday.com is created to streamline your work by letting you use building blocks such as boards, dashboards, apps, and others. 

Whichever plan you choose, you can make use of over 20 column types and insert text, people, data, etc. There are also various color schemes available.

When you choose light, dark, or night mode, you can play with the look of your board, add and resize columns and widgets, and change views. Drag and drop functionality makes the use of monday.com smooth and enjoyable. 

Board and mobile view in monday.com, source monday.com
Board and mobile view in monday.com, source monday.com

Wrike vs Monday user interface verdict

Both platforms are intuitive and offer a wide range of options to customize your workflow and organize your team(s). It’s a tie in this round. 

User InterfaceWrikemonday.com
Overall impressions ⭐⭐⭐⭐⭐⭐⭐⭐⭐⭐

Wrike vs Monday task management 1:0

The way you organize your work and delegate tasks is of utmost importance in project management. Good task management boosts productivity and saves time. Therefore, it is essential that you have a smart and reliable task management tool.

With Wrike, you can break your tasks into subtasks using any plan. You can organize the tasks visually using any of these 10 primary views:

  • Board,
  • Table,
  • List,
  • Gantt chart,
  • Files,
  • Stream,
  • Resources,
  • Timelog, 
  • Analytics, and 
  • Calendar. 

Additionally, there is an option to create personal or public custom views that enable you to filter and sort your views and adapt them to your needs.

Wrike offers a distinctive feature called Spaces. These might be:

  • Personal,
  • Private,
  • Public, and
  • Locked (available only in the Pinnacle plan).

Spaces act like hubs and serve as a place for sharing all the information important to the team, as well as structuring your account by client or team.

Users don’t need to start from scratch when creating Spaces. They can use some of the use case project templates available in all plans. It is also possible to create blueprints and custom templates. 

Dashboards in Wrike provide a real-time overview of your projects. However, they aren’t available in the Free plan. You can add widgets to your dashboard from templates or create custom ones.

Gantt chart table in Wrike, source: Wrike
Gantt chart table in Wrike, source: Wrike

monday.com provides neat task management that helps you handle workspaces, boards, tasks, and subtasks. There are 2 types of views — dashboard and board. 

The Dashboard view is more customizable since you can add widgets and organize information and figures as you want.

Board views monday.com offers are:

  • Kanban,
  • Table,
  • Files,
  • Cards, and
  • Form.

monday.com also has other views such as:

  • Timeline,
  • Calendar,
  • Chart,
  • Map,
  • Gantt, and
  • Workload. 

The Free and Basic plans include 1 board per dashboard, whereas Standard, Pro, and Enterprise plans support up to 5, 10, and 50 boards respectively.

Dashboards can be public or private and can also be customized. 

If you prefer using templates to customizing from scratch, monday.com has you covered with 200+ options in its built-in template center. 

Dashboard in monday.com, source: monday.com
Dashboard in monday.com, source: monday.com

Wrike vs Monday task management verdict

Bearing in mind that both platforms are generous when it comes to task management features and customization options, it was hard to crown a winner in this round. 

However, Wrike wins this round by a hair’s breadth due to its Spaces feature.

Wrike vs Monday team collaboration 1:1

Having your project team members able to easily communicate relevant information helps them stay on the same page and contributes to the overall project workflow.

Communication in Wrike is quite straightforward. You can easily add comments to folders, tasks, and projects as long as you have access to them.

You can leave comments if you want to ask questions, add updates, and communicate with your colleagues. The @mention feature is available in case you need to address a particular person or group. Whoever is mentioned in a comment immediately gets an email notification. 

External users and collaborators can add comments, make notes, and share files for those tasks, folders, and projects that have already been shared with them. This makes cross-collaboration easier.

Wrike is proud of its live editor feature that facilitates collaboration in real-time. Any changes made in the description fields are immediately seen by everyone and can be commented on and updated. This feature facilitates giving feedback and permits live discussions. 

Wrike integrates with Slack, Microsoft Teams, Github, and other communication apps. 

Team collaboration in Wrike, source: Wrike
Team collaboration in Wrike, source: Wrike

Collaboration in monday.com takes place through features such as embedded documents, whiteboards, and an updates section. 

Conversations start in the board section, which makes them run smoothly. monday.com also has @mention available, which comes with both bell and inbox notifications.

A workdoc feature represents a whiteboard that is used for brainstorming, making notes, and planning.

You can integrate monday.com with Slack, Microsoft Teams, Google Drive, and other tools to improve communication.

Team collaboration in monday.com, source: monday.com
Team collaboration in monday.com, source: monday.com

Wrike vs Monday team collaboration verdict

We have to admit that both platforms have powerful communication and collaboration features and therefore they are even in this category. 

Wrike vs Monday progress tracking 0:1

Every project manager knows how crucial it is to track a project’s progress on a regular basis and make sure no bottlenecks and blockers jeopardize the initial plan. 

In Wrike, progress tracking and time tracking are only available to Business and Enterprise accounts. All users and collaborators can see how the project runs, as indicated through a project bar in the Android, web, and desktop app. 

It is also possible to display project progress in percentages, but in the case of multiple projects, Wrike calculates the average progress for all projects.

Progress tracking in Wrike, source: Wrike
Progress tracking in Wrike, source: Wrike

monday.com offers a neater and more visually appealing solution to progress tracking in the shape of a progress tracking column. Users get live information about the progress by watching a bar filling up till it gets to 100% — which indicates that a task or a project is completed.

Status columns show if a task is in progress or completed, and there is also a time-tracking column from which data can be easily exported to Excel in the form of a report. Time tracking is reserved for Business and Enterprise plans though. 

Each time a status gets changed in monday.com, everyone involved in the task gets notified of the change.

Progress tracking in monday.com, source: monday.com
Progress tracking in monday.com, source: monday.com

Wrike vs Monday progress tracking verdict

We have to admit we prefer the fancy look of monday.com’s progress tracking column and we’ve awarded it a point for this category. 

Wrike vs Monday administration 0:1

Administration settings play an important role in the way permissions are handled.

Wrike recognizes 2 types of Admins:

  • The Account owner — the person who owns the account, and
  • Regular admin(s) — the person(s) who is given admin rights.

Admin users have permission to:

  • Organize users into groups,
  • Access and edit tasks, folders, and projects,
  • Adapt policy settings,
  • Set up certain features such as schedules or job roles, and,
  • Delete items.

It is also possible to grant certain permissions to external users so they can provide comments on tasks, folders, and projects shared with them.

Team-specific administration is offered in all paid plans, but the rights to company-wide administration are reserved for Business and higher-paid plans. 

Grant admin rights in Wrike, source: Wrike
Grant admin rights in Wrike, source: Wrike

With monday.com, all internal users must have a shared email domain to gain access to the account.

It’s possible to add guests, but they always have a different email domain and can only be included in the shared board section. 

Guest access is granted in Standard, Pro, and Enterprise plans, with the Standard plan supporting 4 guests billed as 1 seat and an unlimited number of guests in the other two.

Board administration is supported in the Pro and Enterprise plans. 

If you need more administration options, the Enterprise plan offers features such as:

  • SCIM provisioning — used to manage users across a large number of apps at once,
  • Audit log — used to check who logged in and out, when, and from which IP address,
  • Session management — used to control sessions and their duration,
  • Panic mode — used in case of any irregularities within the accounts.

It is also possible to create private workspaces and get advanced permissions for your account(s).

Administration in monday.com, source: monday.com
Administration in monday.com, source: monday.com

Wrike vs Monday administration verdict

In terms of administration features that are available in higher plans for both platforms, monday.com offers some distinctive features and therefore wins the medal in this round.

Wrike vs Monday integration 0:1

The market offers an abundance of useful business apps that you might want to integrate with your project management platform with the aim of increasing productivity and opening up new communication and collaboration channels. 

Both Wrike and monday.com offer a 14-day free trial for integrations. 

Starting from the Free plan, Wrike allows integrations with cloud storage platforms such as Google Drive and Dropbox. The Team plan has productivity apps and tools integration included in the price.

If you opt for the Business or higher paid plans, you can use some premium features like Wrike Integrate.

Wrike Integrate sets no limits to the number of apps you can integrate and provides thousands of opportunities at an additional cost. But, if we disregard the extra payment, Wrike’s offer will leave you open-mouthed. 

There are over 400 preset connectors to cloud and on-premises apps that require no code. Also, with access to APIs, you get a whole new world of integration options.

Wrike integrations, source: Wrike
Wrike integrations, source: Wrike

monday.com offers 200+ Integrations, and they are available starting from the Standard plan, which includes 250 actions per month. 

You get 25,000 actions per month with the Pro plan and 250,000 actions per month with the Enterprise plan.

Monday integrations, source: monday.com
Monday integrations, source: monday.com

Wrike vs Monday integrations verdict 

If we take only the number of integrations into account, Wrike beats monday.com by a landslide. However, Wrike’s integrations are paid extra starting from the Business plan, which is pricey itself, whereas monday.com has included them in higher subscription plans and there is no extra payment. That is why we give a point to monday.com in this category.

Integrations WrikeMonday
Number of integrations No limit200+
Overall impression⭐⭐⭐⭐⭐⭐⭐⭐⭐

Wrike vs Monday support 0:1

While using work management platforms, there’s always a chance you’ll need extra information on how to use a certain feature, set up integrations, or something else. This is why both Wrike and monday.com offer several help options.

To help its users, Wrike offers:

  • Interactive training,
  • Access to release notes,
  • Videos, and 
  • Taking part in the Wrike’s community.

Also, you may find extra information in their:

  • Knowledge Base,
  • Resource hub, and
  • Educational guidelines.

Depending on your needs and budget, Wrike offers different support packages. In the Free plan, the Wrike support team can only be contacted through a Web Form during working days and hours. 

Higher plans include advanced options such as a phone call, workspace chat, or ticket submission in which case you get a response in 1 hour.  

The information on each package is found in the following table: 

Wrike support packages, source: Wrike
Wrike support packages, source: Wrike

The help center in monday.com provides the following options: 

  • Learning resources — includes video tutorials, knowledge base, API documentation, and Academy part with courses and webinars,
  • Access to community,
  • Contact support — via live chat, email, or a call, and
  • Contact sales.

With monday.com, you’ll have access to 24/7 customer support for any plan.

Monday help center, source: monday.com
Monday help center, source: monday.com

Wrike vs Monday support verdict 

Concerning the fact that monday.com has 24/7 support no matter what pricing plan you choose, it is our winner in this category. 

Knowledge baseYesYes
24/7 supportOnly in Premium packagesYes
Overall impression⭐⭐⭐⭐⭐⭐⭐⭐⭐

Wrike vs Monday security 1:1

Work management platforms allow you to keep tons of confidential data and documentation in one secure place. You are able to share information, collaborate internally and externally, and create integrations with other apps. Therefore, the platform you use should be trustworthy and have security certifications and protocols.

Users of Wrike’s platform have their authentication enabled via G Suite and Microsoft 365 in all plans. Enterprise Standard and Pinnacle plans also have two-factor verification.

All the data i transit and that kept internally are encrypted using AES256-bit encryption.

To keep your data secure, Wrike has obtained the following certifications and compliances:

  • GDPR and CCPA,
  • HIPAA,
  • CSA Star,
  • SOC 2 Type II and SOC 3 Type II,
  • ISO/IEC 27001:2013,
  • ISO/IEC 27018:2019, and others.

monday.com also devotes considerable effort to keeping your data private and secure. 

It provides two-factor authentication for all plans, while Google authentication is available for Pro and Enterprise plans. 

All your data is stored in Amazon Web Services data centers, encrypted via AES 256, and critical information is backed up every 5 minutes. 

monday.com also owns high-level certifications and compliances:

  • HIPAA (available in Enterprise plan only),
  • GDPR,
  • ISO/IEC 27001:2013,
  • ISO/IEC 27018-2014,
  • SOC 2 Type II, 
  • EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework.

Wrike vs Monday security verdict

Both platforms consider data protection their top priority, so we must declare this round a tie.

Two-factor authenticationYesYes
Data encryptionYesYes
Relevant certificationsYesYes
Overall impression⭐⭐⭐⭐⭐⭐⭐⭐⭐⭐

Wrike vs Monday verdict 5:7

The time has come to add up all points and announce the winner. 

And the winner is — monday.com.

Category/ Feature Wrikemonday.com
User Interface11
Task management10
Team collaboration11
Progress tracking01
Total score57

Even though the final score favors one platform, we have to note that both Wrike and monday.com are powerful platforms that have a lot to offer no matter what type of projects you deal with, what size of your team is, or what your budget is.

Our advice is that you choose the platform that suits your needs and get the features essential for your overall work process. 

💡 Plaky Pro Tip

If you want to know how Wrike and monday.com compare to other tools, take a look at the following articles:

Looking for a Wrike or monday.com alternative? Try Plaky.

Plaky is a cloud-based project management software with a pleasant and vivid user interface. You can use it for task management, collaboration, progress tracking, and administration. 

Wrike’s Free plan includes an unlimited number of users, but the storage space of 2 GB will probably not be enough if you want to expand your business. 

Unlike Wrike, Plaky has a free plan with an unlimited number of users included plus:

  • Unlimited number of items,
  • Unlimited number of files, and
  • Unlimited number of projects.

Plaky is a great Monday alternative as well. Not only does it offer an unlimited number of users in its Free plan — unlike monday.com’s Free plan that allows up to 2 team members — but it gives you unlimited storage and unlimited boards. 

With monday.com you can have up to 3 boards and 500 MB of file storage in the Free plan. 

Setting project objectives and deliverables in Plaky
Setting project objectives and deliverables in Plaky

With Plaky, you can simplify your daily tasks and centralize all your data. You have several project management templates at your disposal, so you don’t have to build your project from scratch. Plaky is designed to support your work in many fields such as:

Plaky is:

  • Secure — provides 24/7 customer support through the Help Center and contact phone.
  • Certified — ISO 27001 and SOC 2. 
  • Compliant — GDPR.

If you need free and reliable software that will make your projects run smoothly, sign up for Plaky.

✉️ Have you ever used Wrike, monday.com, or Plaky? If yes, what are your impressions? If not, which one would you like to try and why? We would be more than happy to hear from you. You can always email us at blogfeedback@plaky.com and share your experience and advice, which we may include in some of our future posts. If you know anyone who would find this article interesting, please share it with them.