Board members, permissions, and activity logs

This article covers how you can add members to your Board, how you can set Board permissions, and what you can see in the activity log.

Add or remove members from a Board #

If your Project requires you to grant or revoke access to your Team Members on your Board, you can do so by making your Board Private (available on paid plans only) and adding or removing Users. When someone is added to a Board, they are subscribed to it and will receive notifications about activity on Items they’re watching, and those Items will appear in assignment fields.

To add members to a Board:

1. Navigate to the Board members button at the top
2. Search for members in the Board members dialog box
3. Choose the member you’d like to add

To remove members from a Board:

1. Navigate to the Board members button at the top
2. Click X next to the member you’d like to remove

Board Permissions #

Board Permissions in Plaky allow Board Owners to control the level of access and editing rights granted to individuals or user groups for a specific Board. Changing Board permissions is a paid feature available only on the Enterprise plan.

If you want to change Board permissions, follow these steps:

In Plaky, there are three distinct types of Board permissions:

Edit everything #

Edit everything permission is the default Board permission, and it grants users the highest level of access and editing rights on a Board. Users can change both content and Board structure, and they can add, edit, and delete the following:

• Items
• Subitems
• Board Fields
• Views
• Comments
• Files
• Groups
• Field values

Moreover, users can organize the Board by using Filter, Summary Row, Rename Board, Sort, and other functionalities.

Edit content #

Edit content permission allows users (Admins and Members who are not Board owners) to change Board content and lets them add, edit, and delete the following:

• Items
• Subitems
• Comments
• Files
• Private Views
• Field values

However, users with this permission can’t modify the Board’s structure, views, or settings.

Add comments and files #

Add comments and files permission limits users’ editing rights to adding comments and files only. With this permission set, users (Admins and Members) can view all of the Board’s content but can only add, edit, or delete their own:

• Comments
• Files
• Private Views

This type of permission is particularly useful for fostering collaborative discussions and resource sharing while maintaining control over the Board’s core content.

Activity log #

With Activity Log, you can track your Team’s tasks and keep up with the activities on the Board or Item.

There are 2 types of activity logs available in Plaky:

• Board Activity Log
• Item Activity Log

Board activity log #

The Board Activity Log displays all past activities on the Board, including status changes and updates, Item deletions, and Team Member assignments.

To check the Activity log for Boards, click the Activity log button at the top of the Board.

The panel opens up with the list of all past Board activities. Each entry contains the following information: time of change, author of the change, name of the Board/View/Field/Group or Item to which the change was made, and how it looked prior to and after the change.

Use the Filter button to narrow entries by time period, Item group, Field type, person, or event type. Use Search by name to find all changes made by a specific useItem activity log

Each Item has its own activity log that tracks every change made to that Item. It tracks field value updates, status changes, comment additions, and more. Entries are ordered with the oldest at the bottom and the newest at the top.

To view the Item activity log, follow these steps:

Last seen #

The Last seen tab sits alongside the Activity tab. It shows when each Board member last opened the Board. This is useful for understanding engagement and whether teammates are keeping up with the project updates.

Here’s how to open the Last seen tab:

1. Click on the Activity button in the top right corner
2. Select the Last seen tab

Events displayed in activity logs include the following:

Board Events	Item Events
Create and delete Board	Create and delete Item
Create and delete Board View	Create and delete Item group
Update Board view filter/sort/visibility/field	Create and delete Item attribute
Subscribe/unsubscribe user/team from/to Board	Change Item attribute name
Change Board permissions	Change Item attribute value
Change title, type, change and edit Board description	Change Item title
Move Item to another Board	Change Item group title and color
Added ownership	Move Item from and to group
Added ownership (by Admin)	Move Item to another Board
Removed ownership	Subscribe/unsubscribe user/team from/to Item
Removed ownership (by Admin)	Added ownership
	Removed ownership

Export Activity log #

Both the Board activity log and the Item activity log can be exported to CSV. If you’ve applied filters, only the entries that match them are included in the export.

Here’s how to export the Activity log: