Create and manage a Space

All the work inside Plaky happens on a Space, which contains Boards and Items. When you first register, Plaky will automatically create a default Main Space. You can then create as many additional Spaces as you need.

What is a Space? #

A Space is a top-level entity in Plaky, and it contains Boards and Folders, which contain Items. Think of a Space as a dedicated area for a team, department, or project portfolio. Everything in Plaky lives inside a Space.

Create a Space #

Here’s how you can create a Space in Plaky:

Web

iOS

Android

1. Click the three dots in the left sidebar
2. Choose Add new space from the dropdown
3. Enter Space name
4. Enter Space description (optional)
5. Toggle if you want the Space to be private (optional)
6. Click Create to complete the action

1. Tap on Spaces on the Home page
2. Tap on the + icon in the top right corner
3. Select New space
4. Enter Space name
5. Tap on ✔️ to complete the action

COMING SOON

Configure your Space #

Once you have created a Space, you can configure it to suit your needs. Let’s look at what you can configure and how to do it.

Set icon/color #

You can set the icon/color to help users gain a visual understanding of the Space. Here’s how to do this:

Web

iOS

Android

1. Open a Space
2. Click on the icon next to the Space name
3. Select a color or upload an image

1. Tap on Spaces on the Home page
2. Tap on the Space in the space switcher section
3. Select the Space in the space switcher
4. Tap on the three dots in the top right corner
5. Select Space avatar
6. Select Choose background color
7. Select a color
8. Tap on ✔️ to complete the action

COMING SOON

Change Space type #

A Space can be either open or closed. An open Space can be accessed by everyone, while a closed Space can only be accessed by Space subscribers. Here’s how you can change the Space type:

Web

iOS

Android

1. Open a Space
2. Click on the three dots in the top right corner
3. Hover over Change space type
4. Select if you want an Open/Closed Space

1. Tap on Spaces on the Home page
2. Tap on the Space in the space switcher section
3. Select the Space in the space switcher
4. Tap on the three dots in the top right corner
5. Tap on Space type
6. Choose Open or Closed

COMING SOON

Set Space as the default #

The default Space is the one Plaky opens when you log in. Additionally, you can set any Space as the default.

Here’s how you can do this:

Web

iOS

Android

1. Open a Space
2. Click on the three dots in the top right corner
3. Choose Set as default space

1. Tap on Spaces on the Home page
2. Tap on the Space in the space switcher section
3. Select the Space in the space switcher
4. Tap on the three dots in the top right corner
5. Select Set as default to complete the action

COMING SOON

Rename Space #

You can always change the name of a Space according to your needs. Here’s how:

Web

iOS

Android

1. Open a Space
2. Click on the three dots in the top right corner
3. Choose Rename Space 
4. Edit the name accordingly

1. Tap on Spaces on the home page
2. Tap on the Space in the space switcher section
3. Select the Space in the space switcher
4. Tap on the three dots in the top right corner
5. Select Rename Space
6. Enter new space name
7. Tap on Rename to complete the action

COMING SOON

Join or leave a Space #

As a team member, you can join or leave a Space simply by clicking Join space next to the Space name on the right. To leave the Space, click X next to your name in the member’s list and confirm by clicking Unsubscribe, or click the Leave Space button in the top right corner.