10 Best Organization Apps for Getting Your Life Back on Track

Do you often feel overwhelmed by the number of tasks you need to tackle? Maybe you struggle to keep track of all important information regarding each task — all those specifics, numbers, and dates.

It can be truly frustrating, especially when you forget about that very important meeting. 

Luckily, there’s a simple solution to avoid all the stress caused by a lack of organization — organization apps. They exist (and assist many people) for a reason. In fact, they can help you:

• Juggle multiple tasks, 
• Reduce stress, and
• Stay on top of everyday responsibilities. 

From task management to more complex project management, organization apps can transform how you handle your day-to-day life.

I’ve tested the free versions of some of the best apps for organization. Keep reading for my full reviews and (finally) get your life in order!

Top 10 organization tools

Here’s an overview of the 10 best organization apps I tested for this article, including their lowest prices and what I think their unique selling point is.

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#1: Plaky — best for simplifying overall organization 

If you feel as if you need better organization, you should definitely choose Plaky as your go-to organizational software.

Plaky offers all the features you’ll need to streamline your organization, and it’s especially suitable for small businesses. With this app, you’ll have access to all the important information in one place, in real time.

Plaky pros 

Plaky is a highly customizable organization app, which means you can use it to organize all types of activities.

My advice is to start with an already existing Plaky project management template and then adjust it on the go, as templates will save you a lot of time and spare you starting everything from scratch. 

Since I’m a visual type, I especially like Plaky’s attractive design and the fact I can color-code virtually everything I do in the app. For example, I can organize groups of tasks by colors and add colored labels to them.

What’s best is that I can access tasks from anywhere via the Plaky mobile app (available for both Android and iOS).

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Also, you’ll learn your way around the app immediately upon signing up. There’s no need to spend time and energy on onboarding, which is especially useful when inviting new people to join your workspace. This is all thanks to Plaky’s neat and intuitive interface.

In addition, Plaky offers an extensive free plan, which should cater to most of your organizational needs as it allows for:

• Unlimited users, 
• Unlimited project boards, and
• Up to 6 custom fields per board.

Plaky cons 

Plaky’s integrations are currently limited. However, for basic purposes, the platform should meet all your needs. 

Additionally, the summary row feature, which is incredibly useful for summarizing information from multiple fields — like calculating total costs or averaging performance scores — is currently only available in the app’s desktop version.

What’s new in Plaky?

In September 2024, Plaky introduced Subitems, a new feature that helps users break down larger tasks into smaller, more manageable pieces.

Available for: web, iOS, Android

*billed annually

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#2: Todoist — best for creating all kinds of to-do lists

Todoist is a widely popular organization app used for managing task lists and to-dos. This app is best known for its simplicity. 

Todoist pros 

Shortly after I downloaded Todoist, I realized why it ranks among the most popular organizational apps — navigating this tool is super easy.

Current and upcoming tasks are displayed in the “Today” and “Upcoming” sections of the workspace. You can also add random tasks in the “Inbox” section when they pop into your head and then come back later to drag and drop them into the correct projects.

I like that this app doesn’t overwhelm you with accessory options and buttons. Instead, it simplifies task management by offering a few essential features that you’ll actually use, including:

• Task descriptions, 
• Subtasks, 
• Dates and deadlines,
• Task priorities, 
• Task labels, and
• Reminders.

Todoist also provides a project tracking option with Board, List, and Calendar views, along with plenty of templates (the Calendar view is a paid feature though).

As its name suggests, Todoist is best suited for to-do lists and keeping track of simple everyday tasks such as:

• Shopping lists,
• Appointments, and 
• Meetings.

I also really liked the location-based reminders option. This paid feature allows you to set up reminders that activate when you arrive at a certain location, which can be helpful if you’re always on the move doing errands.

Todoist cons

For tracking more complex projects, I’d stick to a dedicated project management tool as Todoist’s basic features just won’t be enough. 

Also, I got the impression that when I added too many tasks, my to-do list suddenly looked way too cluttered and almost unusable.

Todoist is too simple for project management

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What’s new in Todoist?

In January 2025, Todoist introduced Deadlines as a separate option from Dates for tasks. The Date you set for a task indicates when you plan to do it, while a Deadline is the date by which the task needs to be completed. Deadlines are available on paid plans.

Available for: web, macOS, Windows, Android, iOS, Apple Watch, Wear OS, Linux

*billed annually

#3: Apple Reminders — best for creating reminders 

If you’re looking for a simple Apple app to get organized, you’ll probably like Apple Reminders due to its convenience and minimalistic design. 

Apple Reminders pros 

Besides being created especially for Apple users, the main advantage of Apple Reminders is that it’s more than just a to-do list app — it’s also a tool that has a built-in “alarm” system. So, for example, a notification followed by a sound will pop up in the top right corner of your screen shortly before your scheduled meetings.

Besides being a great reminder tool, Apple Reminders also serves as a checklist with a simplistic design, characteristic of all Apple products. Personally, I use Reminders for work tasks as they help me organize my tasks transparently by adding all necessary task details, such as:

• Date, 
• Time, 
• Location, and
• Tag.

Another advantage is the ability to set certain tasks to always repeat on specific days, saving time on reentering information for recurring tasks.

The best part is that with iCloud, you can access Apple Reminders from all your other devices, including iPhone, iPad, and Apple Watch, and keep them in sync. 

Apple Reminders cons 

This app’s simplicity may not be enough if you’re handling a lot of tasks and meetings, as your checklist might become too cluttered with tasks, making organization a lot more complicated.

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What’s new in Apple Reminders?

With iOS 18, you’ll now be able to create and manage your reminders entirely inside the Calendar app. Syncing calendar events and reminders will help you get a better overview of your day.

Available for: Mac, iPhone, iPad, and Apple Watch.

Pricing: free

#4: Trello — best for organizing tasks Kanban-style

Trello stands out as one of the most popular apps for Kanban-based task management. It’s one of Atlassian’s products and is intended for managing tasks and projects.

Trello pros 

One of the features I liked most about Trello is the ability to move lists and cards around the board simply by dragging them from one place to another.  

Within the Trello workspace, you can organize your projects into the following 3 units: 

• Boards, 
• Lists, and 
• Cards.

Cards in Trello represent the smallest organizational units, that is — your tasks. You can add any additional information to your tasks, including:

• Description,
• Labels,
• Dates,
• Attachments, and much more.

Personally, I found the labels and due dates particularly useful for keeping track of what needs to be prioritized and when.

Overall, this tool is intended for simpler projects, whether they’re related to your private life or work.

Trello cons 

If you want to improve the organization of more complex projects, you’ll probably want to check out some of the more advanced task management software solutions since Trello is intended for simple projects. 

Also, if you’re not a big fan of Kanban, you should probably opt for another app as even with the first paid plan, you only get the Kanban view.

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What’s new in Trello? 

Starting November 2024, Trello WebSocket connections must use an OAuth Authorization header instead of query string authentication, requiring a privileged context like an app or browser add-on.

Available for: web, macOS, Windows, iOS, Android.

*billed annually

#5: Calendly — best for scheduling business meetings 

Calendly is an online calendar app designed for individuals with a busy schedule filled with online meetings and appointments.

Calendly pros 

My first impression of Calendly is that it’s so easy to set up. 

You can activate Calendly via your Google Account and link it to your Google Calendar. You’ll be asked to enter a desired URL, which enables anyone seeking to schedule a meeting with you to access your calendar and choose an available time slot. 

Also, within the Calendly workspace, you can perform actions such as: 

• Adding different event types (e.g. a 30-minute meeting), 
• Accessing your meetings, and 
• Adjusting availability. 

For me, the greatest advantage of using this app is that it’ll prevent double bookings in your calendar. You’ll avoid the hassle of sending multiple messages back and forth to coordinate availability. Instead, others can quickly access your availability and align it with their own calendars. 

Additionally, Calendly offers integration with video conference services such as Google Meet and Zoom.

Calendly cons

That said, if you’re looking to enhance your overall organization, you’ll probably need additional productivity tools, as Calendly focuses solely on scheduling business meetings.

What’s new in Calendly?

In November 2024, Calendly announced that the Integrations & apps page got a new look. The directory now has 2 tabs (Discover & Manage). In the Discover tab, you can see all of Calendly’s native integrations and easily filter by category or search for the tools you use.

Available for: web, iOS, Android

*billed annually

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#6: Google Calendar — best for tracking events in a calendar view

For those who prefer to have a calendar overview of their tasks and events, Google Calendar is a perfect go-to solution. 

Google Calendar pros

Google Calendar has a simple interface that allows you to switch between several views:

• Day, 
• Week, 
• Month,
• Year,
• Schedule, and
• 4 days.

You can simply open your calendar, enter new tasks and events, and preview the upcoming ones.

Another advantage is that any events from your Gmail are added to your calendar automatically. 

I especially like that this tool allows you to create several calendars, so you can separate work tasks from private tasks — which makes the overall organization a lot more transparent. 

When you need to track your tasks, you can switch to the Google Tasks tab and get a transparent overview of all current tasks.

Also, you can move events and tasks across the Calendar by simply clicking on them and dragging them to the desired position.

Google Calendar cons

If you’re someone who needs more detailed task descriptions, Google Calendar might not be the perfect solution for you as your calendar may get quite overwhelming, especially if you have a busy schedule.

What’s new in Google Calendar?

In October 2024, Google Calendar introduced a refreshed user interface as well as the ability to toggle between light mode, dark mode, or device default theme options. Overall, this provides the users with a more comfortable viewing experience.

Available for: web, Android, iPhone, iPad, Wear OS

Pricing: free

#7: Google Keep – best for keeping track of various daily tasks

Google Keep is a lightweight organization app that’s excellent for taking notes in various forms, especially on your phone.

Google Keep pros

For me, one of the best features of Google Keep is that you can take different types of notes, including:

• Checklists, 
• Audio notes, 
• Images, and 
• Drawings.

Google Keep also has a visually appealing interface and lets you add creative backgrounds and labels to your notes, making your organizational space more personalized and fun. 

Also, if you like having your notes with you all the time, you can download the Google Keep mobile app. With the mobile app, you can record audio notes when you’re on the go, and when inspiration kicks in, you can quickly add a note in the form of a drawing. 

If you need to share your notes with somebody, you can add collaborators who can access your notes in real time. I also like using Google Keep and Google Docs together as that allows me to highlight any parts of my document and save them in Keep.

You can also set reminders for any of your notes — so don’t worry about forgetting any of your plans. 

Google Keep cons

Google Keep is a part of the Google Workspace, which means it shares storage space with your Google account — so if you’re low on space on your account, your note-taking will also be limited. 

Also, this app is generally intended for quick and short notes, not for more advanced organization.

What’s new in Google Keep?

In April 2024, Google Keep announced that over the next year (2025), Keep reminders will be automatically saved to Tasks. So you’ll be able to see, edit, and complete them from Keep, Calendar, Tasks, and Assistant.

Available for: web, Android, iOS

Pricing: free 

#8: Evernote — best for handling work-related notes

If you’re someone who attends a lot of meetings or handles a significant amount of information at work, you’ll likely benefit from an advanced note-taking app such as Evernote.

Evernote pros 

Overall, Evernote is intended for organizing ideas as it allows you to add various note types, including: 

• Notes,
• Tasks, 
• Events, 
• Files,
• Images,
• Audio recordings, and
• Sketches.

I especially like the fact that you can record audio (for example, when you’re at a meeting) and then automatically get a transcription of the audio.

You can also organize all your notes into sections, called “Notebooks,” and group notes around a common topic. 

What’s more, Evernote offers a range of templates, such as Meeting templates. Using these templates saves you a lot of time as you can just fill them in, without worrying about the structure.

Evernote cons

With the free plan, Evernote allows you to create only up to 50 notes. That may be enough if you choose to delete old notes regularly, but not if you need to save a lot of notes for a longer period.

The storage with the free plan is limited to up to 250 MB of monthly uploads as well. 

Also, Evernote may seem too complex at first, especially for someone who needs a basic note-taking tool.

Try a simple organizer app — Plaky

What’s new in Evernote?

Evernote recently announced an improved UI, a new collapsible sidebar, and “Spaces” in Evernote Business.

Available for: web, Mac, Windows, iPhone, iPad, iPod Touch, Android

*billed annually

#9: Clockify — best for tracking how you spend your time

If you often feel like the day is just too short for all the activities you have planned, a time-tracking tool should help you get a better overview of where your time goes.

Once you understand your time better with Clockify, you can start organizing it properly.

Clockify pros 

You can use Clockify both for work and your private life. Users can track time in 2 ways:

• By starting a timer, or
• By entering time manually. 

I like that you have the choice of how you enter time because sometimes I forget to start the timer, but I can still enter time manually later.

In addition, you can categorize all activities into categories called projects. Plus, with the dashboard and reports features, you can analyze your time in-depth and get a visual display of the time spent on particular tasks.

Overall, Clockify helps me be more aware of how I spend my time and how productive I truly am. I no longer need to guess how much time I need for a certain type of task. 

Instead, I can provide more accurate estimations for task durations in future projects and assignments. This eliminates the need to overestimate or underestimate tasks, which is especially important when working as a freelancer.

Clockify cons

Though Clockify’s free plan offers unlimited time-tracking and reports, if you need more advanced options, such as adding time for others or bulk editing, you’ll need to subscribe to a paid plan.

What’s new in Clockify?

In December 2024, Clockify introduced the ability to log in or sign up for a Clockify account with your Apple account.

Available for: web, Windows, Mac, Linux, Android, iOS

*billed annually

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#10: Pocket — best for organizing read-it-later lists

Unlike other apps on this list, Pocket is a simple tool that allows you to quickly save an article or video you don’t have time to read or watch at that moment for later.

Pocket pros 

By clicking on an extension button that appears in the top right corner of the toolbar, Pocket offers you the option to save different content types, including:

• Videos, 
• Articles, and
• Websites.

Later, you can access the Pocket workspace and browse all your saved content located in the “Saves” section. 

To easily find the content you’re looking for, you can filter it by categories, such as:

• Archive,
• Favorites,
• Highlights,
• Articles, and 
• Videos.

Overall, I found Pocket super easy to use, and I quickly learned my way around the app. 

Also, the app is great if you consume a lot of content online, as it’ll help you save something you’d otherwise forget about. 

Plus, if you upgrade to Pocket Premium, you can save pages permanently, even if they are deleted from the web.

Pocket cons

If you’re an average content consumer, I don’t see why you couldn’t use the Bookmarks option instead of Pocket. This option also lets you organize bookmarks by arranging them into different folders by categories of your choice.

What’s new in Pocket?

In 2025, Pocket will be constantly working on improving the app experience. The stability of the app has also been improved recently, as the latest updates resolved crashes that occurred in the past.

Available for: web, iOS, Android, Mac

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How to choose the best organization tool

Choosing the best organization app for you begins with analyzing what exactly needs improvement. 

First of all, define which aspect of your life you want to organize, whether it’s your work life or your private life. 

Second, specify what keeps you from being well organized. Here are some questions that might help you with that: 

• Do you spend a lot of time on some unnecessary activities when you could be doing something more productive? 
• Do you spend too much time on work while your private life suffers? 
• Do you often forget to buy something when you’re out shopping for groceries? 
• Do you handle too much information at work?
• Do you have to manage multiple projects at the same time?

Once you’ve specified what areas cause you the most trouble, you can pick the appropriate organization app to help you organize those specific areas. 

Here’s a table that can help you pick the best app according to your organizational needs: 

Lastly, consider some of the key characteristics a good organization app should have before making your final choice. Above all, remember that the app should be:

• Well designed with a simple and intuitive user interface,
• Easy to use (barely any learning curve),
• Available as a mobile app,
• Highly customizable, 
• Interesting and fun, and
• Cost-effective.

Boost productivity with the perfect organization app

After trying all these tools, I was surprised by the wide spectrum of functionalities they offer, ranging from simple to-do lists to more complex project management features.

That said, your choice will depend on what aspect of your life you want to organize better.

If you’re looking for a cost-effective yet all-encompassing solution, Plaky should satisfy your needs, as you’ll be able to:

• Save time — with a range of pre-built templates,
• Improve focus — with the ability to color-code your tasks and label the important ones, and
• Prioritize better — by using conditional coloring and status fields to emphasize tasks that truly matter.

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