{"id":13236,"date":"2026-06-11T12:51:29","date_gmt":"2026-06-11T12:51:29","guid":{"rendered":"https:\/\/plaky.com\/learn\/?p=13236"},"modified":"2026-06-11T13:17:08","modified_gmt":"2026-06-11T13:17:08","slug":"top-hidden-features","status":"publish","type":"post","link":"https:\/\/plaky.com\/learn\/plaky\/top-hidden-features\/","title":{"rendered":"10 Underrated Plaky Features That Quietly Improve Productivity"},"content":{"rendered":"\n<p class=\"translation-block wp-block-paragraph\">When people think about project management (PM) software like <a href=\"https:\/\/plaky.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky<\/a>, they tend to focus on major features like task management, automations, and dashboards. However, some of the biggest productivity gains come from more subtle features that save time and reduce complexity.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">In this article, we\u2019ll explore the top 10 underrated features in Plaky by CAKE.com that can help your team work faster and get even more value from the platform.<\/p>\n\n\n\n<ul class=\"wp-block-list key-takeaways\">\n<li class=\"translation-block\">Seemingly small Plaky features can have a major impact on productivity.<\/li>\n\n\n\n<li class=\"translation-block\">Features like Subitems, Sort, Filter, and Summary row make it easier to manage complex projects.<\/li>\n\n\n\n<li class=\"translation-block\">Customization features such as color settings and custom terminology help you adapt Plaky to your unique preferences.<\/li>\n\n\n\n<li class=\"translation-block\">Features like Favorite boards, Copy item URL, and Board duplication improve navigation and usability.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"top-10-commonly-overlooked-features-in-plaky-by-cake-com\" class=\"wp-block-heading translation-block\">Top 10 commonly overlooked features in Plaky by CAKE.com<\/h2>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Here are some smaller Plaky features and how to use them to improve your <a href=\"https:\/\/plaky.com\/blog\/project-management-workflow\/\" target=\"_blank\" rel=\"noreferrer noopener\">PM workflows.<\/a><\/p>\n\n\n\n<p class=\"has-background translation-block wp-block-paragraph\" style=\"background-color:#e5f6fe\">Most of these underrated Plaky features are available for free. Only Bulk actions, Conditional coloring, and Board duplication are paid features, but non-paying users can test those when they activate <a href=\"https:\/\/plaky.com\/help\/administration\/billing\/plaky-free-trial\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky\u2019s 7-day free trial<\/a>.<\/p>\n\n\n\n<h3 id=\"1-subitems\" class=\"wp-block-heading translation-block\">#1 Subitems<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Plaky\u2019s <a href=\"https:\/\/plaky.com\/help\/manage-project-in-plaky\/item\/create-and-manage-subitems\/\" target=\"_blank\" rel=\"noreferrer noopener\">Subitems<\/a> are a way for our users (even on the free plan) to divide large work units into digestible chunks.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Put simply, some tasks involve multiple steps and contributors, which can be difficult to monitor unless you break the complex work into smaller pieces.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">For example, redesigning a website could include subtasks such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Create wireframes.<\/li>\n\n\n\n<li class=\"translation-block\">Design page layouts.<\/li>\n\n\n\n<li class=\"translation-block\">Write copy.<\/li>\n\n\n\n<li class=\"translation-block\">Collect stakeholder feedback.<\/li>\n\n\n\n<li class=\"translation-block\">Conduct final testing.<\/li>\n<\/ul>\n\n\n\n<p class=\"custom-btn translation-block wp-block-paragraph\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Get Plaky by CAKE.com now<\/a><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1046\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Break-tasks-into-actionable-steps-with-Subitems-in-Plaky.webp\" alt=\"Subitems in Plaky\" class=\"wp-image-13250\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Break-tasks-into-actionable-steps-with-Subitems-in-Plaky.webp 1800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Break-tasks-into-actionable-steps-with-Subitems-in-Plaky-300x174.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Break-tasks-into-actionable-steps-with-Subitems-in-Plaky-768x446.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Break-tasks-into-actionable-steps-with-Subitems-in-Plaky-1536x893.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Break-tasks-into-actionable-steps-with-Subitems-in-Plaky-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Break tasks into actionable steps with Subitems in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">Essentially, subitems work just like regular items, inheriting the same <a href=\"https:\/\/plaky.com\/features\/fields\" target=\"_blank\" rel=\"noreferrer noopener\">field types<\/a> from the parent tasks \u2014 which leads to several benefits:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Consistent tracking across all levels of work<\/strong> \u2014 track both high-level goals and detailed execution steps in the same structured way.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Easier progress oversight <\/strong>\u2014 instead of marking the entire assignment as <em>In progress<\/em> for weeks, see which parts are completed, underway, or yet to start.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Greater accountability<\/strong> \u2014 assign ownership at a granular level so that everyone knows exactly what they\u2019re responsible for.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Here\u2019s what\u2019s extra handy: Plaky lets you move subitems to different parent items or convert them into regular items once they become bigger tasks (making it easier to adapt to changes throughout the project life cycle).<\/p>\n\n\n\n<h3 id=\"2-bulk-actions-pro\" class=\"wp-block-heading translation-block\">#2 Bulk actions [Pro]<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Updating tasks one by one might not seem like a major inconvenience, but if you\u2019re dealing with dozens of them, Plaky\u2019s <a href=\"https:\/\/plaky.com\/help\/manage-project-in-plaky\/item\/bulk-actions\/\" target=\"_blank\" rel=\"noreferrer noopener\">Bulk actions<\/a> can notably speed everything up.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Plaky allows you to select up to 500 entities at once and perform these commands:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Bulk edit Fields<\/li>\n\n\n\n<li class=\"translation-block\">Bulk move Items to another Group or <a href=\"https:\/\/plaky.com\/features\/board\" target=\"_blank\" rel=\"noreferrer noopener\">Board<\/a><\/li>\n\n\n\n<li class=\"translation-block\">Bulk duplicate (Sub)Items<\/li>\n\n\n\n<li class=\"translation-block\">Bulk delete (Sub)Items<\/li>\n\n\n\n<li class=\"translation-block\">Bulk convert Items into Subitems and vice-versa<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">So, Bulk actions save you lots of time when you\u2019re moving an entire Sprint to a new phase or assigning several tasks to a certain team member, for example.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">In addition, by applying large-scale updates uniformly across the project, you minimize the risk of making errors or skipping an important action.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1081\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Use-Bulk-actions-for-speed-and-consistency.webp\" alt=\"Bulk actions in Plaky\" class=\"wp-image-13251\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Use-Bulk-actions-for-speed-and-consistency.webp 1800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Use-Bulk-actions-for-speed-and-consistency-300x180.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Use-Bulk-actions-for-speed-and-consistency-768x461.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Use-Bulk-actions-for-speed-and-consistency-1536x922.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Use-Bulk-actions-for-speed-and-consistency-18x12.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Use Bulk actions for speed and consistency<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\"><strong>Important note: <\/strong>If you accidentally apply a bulk update, you can undo it within 30 seconds.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Finally, once you\u2019re done with Bulk actions, just click the <em>Exit bulk mode<\/em> button in the floating bar.<\/p>\n\n\n\n<h3 id=\"3-sort-and-filter\" class=\"wp-block-heading translation-block\">#3 Sort and Filter<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Plaky by CAKE.com has neat sort and filter options.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">First, sorting helps you bring order to your tasks by arranging them logically. You can sort work by:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Creation Date<\/li>\n\n\n\n<li class=\"translation-block\">Created by<\/li>\n\n\n\n<li class=\"translation-block\">Number of Subitems<\/li>\n\n\n\n<li class=\"translation-block\">Title<\/li>\n\n\n\n<li class=\"translation-block\">Specific Field<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Our app can display data in ascending (A\u2013Z, 1\u201310) or descending (Z\u2013A, 10\u20131) order.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">One disclaimer, though: Sorting by Status or Tag follows the order defined in the field settings. Whatever sequence you set (e.g., <em>To do, In progress, Done<\/em>) becomes the logical workflow order the system uses when sorting tasks.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"922\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Bring-more-order-to-tasks-by-sorting-them.webp\" alt=\"Sort tasks in Plaky\" class=\"wp-image-13252\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Bring-more-order-to-tasks-by-sorting-them.webp 1800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Bring-more-order-to-tasks-by-sorting-them-300x154.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Bring-more-order-to-tasks-by-sorting-them-768x393.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Bring-more-order-to-tasks-by-sorting-them-1536x787.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Bring-more-order-to-tasks-by-sorting-them-18x9.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Bring more order to tasks by sorting them<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">Moreover, filtering helps you focus. Instead of seeing everything at once, you can narrow your view to only look at the tasks that matter in a specific moment \u2014 i.e., filter them by:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Creation date<\/li>\n\n\n\n<li class=\"translation-block\">Created by<\/li>\n\n\n\n<li class=\"translation-block\">Item subscribers<\/li>\n\n\n\n<li class=\"translation-block\">Item group<\/li>\n\n\n\n<li class=\"translation-block\">Title<\/li>\n\n\n\n<li class=\"translation-block\">Tag, Person, Status, Date, Link, and Numbers fields<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">For instance, you may want to see only what\u2019s in progress, what\u2019s overdue, what belongs to a particular project\/Sprint, etc.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1780\" height=\"1436\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Remove-unnecessary-noise-with-Plakys-Filter-option.webp\" alt=\"Plaky's Filter option\" class=\"wp-image-13254\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Remove-unnecessary-noise-with-Plakys-Filter-option.webp 1780w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Remove-unnecessary-noise-with-Plakys-Filter-option-300x242.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Remove-unnecessary-noise-with-Plakys-Filter-option-768x620.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Remove-unnecessary-noise-with-Plakys-Filter-option-1536x1239.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Remove-unnecessary-noise-with-Plakys-Filter-option-15x12.webp 15w\" sizes=\"auto, (max-width: 1780px) 100vw, 1780px\" \/><figcaption class=\"wp-element-caption\">Remove unnecessary noise with Plaky&#8217;s Filter option<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">Used together, <a href=\"https:\/\/plaky.com\/features\/sort-filter\" target=\"_blank\" rel=\"noreferrer noopener\">Sort and Filter in Plaky<\/a><em> <\/em>are a free way to control complexity \u2014 simply shift between high-level overviews and focused, actionable views, all without losing context.<\/p>\n\n\n\n<h3 id=\"4-favorite-board\" class=\"wp-block-heading translation-block\">#4 Favorite board<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Plaky\u2019s <a href=\"https:\/\/plaky.com\/help\/manage-project-in-plaky\/organize-board\/favorite-board\/\" target=\"_blank\" rel=\"noreferrer noopener\">Favorite board feature<\/a> can help you remove a lot of unnecessary navigation from your daily workflow.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Instead of searching through folders or project lists, you can pin your most important or frequently used boards. Quick access via the Favorites tab (in the sidebar menu) is particularly useful if your work mostly happens in a handful of core projects.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1007\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-quick-access-to-your-Favorites-in-Plaky.webp\" alt=\"Favorites in Plaky\" class=\"wp-image-13255\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-quick-access-to-your-Favorites-in-Plaky.webp 1800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-quick-access-to-your-Favorites-in-Plaky-300x168.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-quick-access-to-your-Favorites-in-Plaky-768x430.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-quick-access-to-your-Favorites-in-Plaky-1536x859.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-quick-access-to-your-Favorites-in-Plaky-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Get quick access to your Favorites in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">There are 3 ways to mark a board as Favorite in Plaky:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Click on the star icon at the top of the screen in the relevant board.<\/li>\n\n\n\n<li class=\"translation-block\">Open the sidebar menu, click on the 3 dots next to the board, and choose <em>Add to Favorites<\/em>.<\/li>\n\n\n\n<li class=\"translation-block\">Click on the star icon next to the board in your list of recent activities on the Home page.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Naturally, you can use the same options to unfavorite a board if needed.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">In practice, favorite projects become your home base inside the tool \u2014 reducing friction, saving time, and making the experience more personal and streamlined.<\/p>\n\n\n\n<h3 id=\"5-summary-row\" class=\"wp-block-heading translation-block\">#5 Summary row<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Plaky offers the <a href=\"https:\/\/plaky.com\/features\/summary\" target=\"_blank\" rel=\"noreferrer noopener\">Summary row<\/a> because understanding the overall state of a project is just as important as tracking individual items.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">The Summary row is the most practical in Table view \u2014 located at the bottom of each item group, it can summarize data found in the following fields:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Numbers<\/strong> \u2014 Count, Summation, Average, Median, Minimum, or Maximum<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Status and Tag<\/strong> \u2014 a progress bar with the statuses\/tags expressed in percentages<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Date and Timeline <\/strong>\u2014 Earliest to latest, Earliest, or Latest<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Person<\/strong> \u2014 all users\/teams present in the column<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Summarized information makes it easy to get basic insights without manual calculation or exporting to a separate tool.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Another advantage is the ability to customize the Summary row itself. Plaky users can disable summaries entirely or hide them for specific columns to keep the focus on data that actually supports decision-making.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1080\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-instant-insights-with-Plakys-Summary-row.webp\" alt=\"Plaky's Summary row\" class=\"wp-image-13256\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-instant-insights-with-Plakys-Summary-row.webp 1800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-instant-insights-with-Plakys-Summary-row-300x180.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-instant-insights-with-Plakys-Summary-row-768x461.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-instant-insights-with-Plakys-Summary-row-1536x922.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Get-instant-insights-with-Plakys-Summary-row-18x12.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Get instant insights with Plaky&#8217;s Summary row<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">As for <a href=\"https:\/\/plaky.com\/kanban-tool\" target=\"_blank\" rel=\"noreferrer noopener\">Kanban view<\/a>, the Summary row pulls data from the Status field, again showing color-coded percentages.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">In conclusion, turning raw data into summarized insights helps you monitor progress and spot trends without leaving the Plaky board.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">\n<div class=\"banner banner-dark plaky-gradient-default\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <h2 class=\"translation-block text-2xl !mb-4\">Intuitive PM solution<\/h2>\n        <p class=\"translation-block !text-sm\">Plan and track projects in one centralized, easy-to-use app \u2014 Plaky by CAKE.com!<\/p>\n\n        <div class=\"banner-buttons d-flex space-x-4 translation-block\">\n            <a class=\"rounded-md px-6 py-2 bg-white\" href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/plaky.com\/project-management-software\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-right \">\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/default@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/default.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    <\/p>\n\n\n\n<h3 id=\"6-copy-subitem-url\" class=\"wp-block-heading translation-block\">#6 Copy (sub)item URL<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">The ability to copy (sub)item URLs in Plaky is more valuable than it might seem at first glance because project management doesn\u2019t happen in isolation.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Although Plaky largely centralizes work, sometimes you might need to share tasks in emails or meetings. With a single click, you can generate a direct link to a specific Plaky (sub)task, and it\u2019s ready to be pasted wherever you\u2019d like.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1720\" height=\"1300\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Copy-item-URL-in-Plaky-for-easy-sharing.webp\" alt=\"Copy item URL in Plaky\" class=\"wp-image-13257\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Copy-item-URL-in-Plaky-for-easy-sharing.webp 1720w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Copy-item-URL-in-Plaky-for-easy-sharing-300x227.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Copy-item-URL-in-Plaky-for-easy-sharing-768x580.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Copy-item-URL-in-Plaky-for-easy-sharing-1536x1161.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Copy-item-URL-in-Plaky-for-easy-sharing-16x12.webp 16w\" sizes=\"auto, (max-width: 1720px) 100vw, 1720px\" \/><figcaption class=\"wp-element-caption\">Copy item URL in Plaky for easy sharing<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">The option to copy the (sub)item link in Plaky has 2 main benefits:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Eliminating confusion<\/strong> \u2014 direct links make sure everyone is discussing the same task (which is especially valuable in larger projects when multiple work units may have similar names).<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Faster collaboration across tools <\/strong>\u2014 whether you\u2019re communicating through email, team chat, or project documentation, task URLs let you connect conversations with actionable work.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">As a result, teams spend less time searching for information in Plaky and more time getting things done.<\/p>\n\n\n\n<h3 id=\"7-conditional-coloring-pro\" class=\"wp-block-heading translation-block\">#7 Conditional coloring [Pro]<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Spotting important information quickly can be challenging in large boards, so Plaky has <a href=\"https:\/\/plaky.com\/features\/conditional-coloring\" target=\"_blank\" rel=\"noreferrer noopener\">Conditional coloring<\/a> \u2014 a feature for automatically applying colors to items that meet specific criteria.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">The process is easy:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Pick the color you want to apply.<\/li>\n\n\n\n<li class=\"translation-block\">Decide whether to highlight a specific cell or the entire row.<\/li>\n\n\n\n<li class=\"translation-block\">Select the field you want to monitor.<\/li>\n\n\n\n<li class=\"translation-block\">Define the condition that triggers the color.<\/li>\n\n\n\n<li class=\"translation-block\">Specify the value that completes the condition.<\/li>\n<\/ol>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"918\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Set-conditions-to-automatically-highlight-what-needs-attention.webp\" alt=\"Conditional coloring in Plaky\" class=\"wp-image-13258\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Set-conditions-to-automatically-highlight-what-needs-attention.webp 1800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Set-conditions-to-automatically-highlight-what-needs-attention-300x153.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Set-conditions-to-automatically-highlight-what-needs-attention-768x392.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Set-conditions-to-automatically-highlight-what-needs-attention-1536x783.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Set-conditions-to-automatically-highlight-what-needs-attention-18x9.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Set conditions to automatically highlight what needs attention<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">For instance, you can choose to highlight:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Approaching deadlines<\/li>\n\n\n\n<li class=\"translation-block\">Overdue tasks<\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/blog\/cost-overrun\/\" target=\"_blank\" rel=\"noreferrer noopener\">Cost overruns<\/a><\/li>\n\n\n\n<li class=\"translation-block\">High-priority tasks<\/li>\n\n\n\n<li class=\"translation-block\">Unassigned items<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">In cases when an item meets more than one coloring condition, they\u2019re applied from bottom to top. If you want a different color to take priority, just reorder the conditions using drag and drop.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">To sum up, by turning data into visual signals, Conditional coloring in Plaky improves visibility and helps teams work faster.<\/p>\n\n\n\n<h3 id=\"8-duplicate-board-pro\" class=\"wp-block-heading translation-block\">#8 Duplicate board [Pro]<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Since many projects follow a similar structure, it\u2019s convenient when you can recreate the same boards quickly \u2014 like with Plaky\u2019s Duplicate board option.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">There are 3 ways to reproduce a board in Plaky:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Structure only<\/strong> \u2014 the bare bone structure<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Structure and Items<\/strong> \u2014 structure, Fields, and Items<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Structure, Items, and updates <\/strong>\u2014 structure, Fields, Items, <a href=\"https:\/\/plaky.com\/features\/comments\" target=\"_blank\" rel=\"noreferrer noopener\">Comments<\/a>, <a href=\"https:\/\/plaky.com\/features\/files\" target=\"_blank\" rel=\"noreferrer noopener\">Files<\/a>, and any other update that\u2019s been made<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">By specifying the extent of duplication, you avoid unnecessary clutter while still reusing the parts that are actually useful for your next project in Plaky.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1324\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Duplicate-Plaky-boards-when-you-have-recurring-projects.webp\" alt=\"Duplicating a Plaky board\" class=\"wp-image-13259\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Duplicate-Plaky-boards-when-you-have-recurring-projects.webp 1800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Duplicate-Plaky-boards-when-you-have-recurring-projects-300x221.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Duplicate-Plaky-boards-when-you-have-recurring-projects-768x565.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Duplicate-Plaky-boards-when-you-have-recurring-projects-1536x1130.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Duplicate-Plaky-boards-when-you-have-recurring-projects-16x12.webp 16w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Duplicate Plaky boards when you have recurring projects<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">Here are some examples of when the ability to duplicate projects comes in handy:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Recurring client work<\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/blog\/employee-onboarding-process-steps\/\" target=\"_blank\" rel=\"noreferrer noopener\">Employee onboarding<\/a><\/li>\n\n\n\n<li class=\"translation-block\">Product launches<\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/blog\/marketing-campaign-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Marketing campaigns<\/a><\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">All in all, duplicating boards is a simple way to save time and promote consistency across projects. Otherwise, you risk skipping important steps when recreating the same project from scratch.<\/p>\n\n\n\n<p class=\"has-background translation-block wp-block-paragraph\" style=\"background-color:#e5f6fe\"><strong>Templates<\/strong> are another way to standardize processes. Go for ready-made boards in Plaky\u2019s <a href=\"https:\/\/plaky.com\/templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">Template center<\/a>, or use the Mark as template option to reuse your proven boards.<\/p>\n\n\n\n<h3 id=\"9-change-item-terminology\" class=\"wp-block-heading translation-block\">#9 Change item terminology<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">PM apps often rely on terms like (sub)items because they\u2019re the most neutral, but it can be nice to adapt those general terms to how your team works.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">In Plaky, you can change item terminology on board level \u2014 just follow these simple steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Click on the 3 dots in the top right corner.<\/li>\n\n\n\n<li class=\"translation-block\">Hover over the <em>Configure Item <\/em>option.<\/li>\n\n\n\n<li class=\"translation-block\">Choose <em>Change item terminology<\/em> from the dropdown.<\/li>\n\n\n\n<li class=\"translation-block\">Type in the terms you\u2019d like to use, and click <em>Save<\/em>.<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">And just like that, all the entries within the board will be renamed to whatever you entered.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"967\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Tailor-Plaky-to-your-needs-with-custom-item-terminology.webp\" alt=\"Plaky's custom item terminology\" class=\"wp-image-13260\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Tailor-Plaky-to-your-needs-with-custom-item-terminology.webp 1800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Tailor-Plaky-to-your-needs-with-custom-item-terminology-300x161.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Tailor-Plaky-to-your-needs-with-custom-item-terminology-768x413.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Tailor-Plaky-to-your-needs-with-custom-item-terminology-1536x825.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Tailor-Plaky-to-your-needs-with-custom-item-terminology-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Tailor Plaky to your needs with custom item terminology<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">Here are some examples of what Items and Subitems could become based on your field of work:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>HR<\/strong> \u2014 Candidate and Interview stage<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Operation\/PM <\/strong>\u2014 Project and Task<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Customer support <\/strong>\u2014 Ticket and Response<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Marketing<\/strong> \u2014 Campaign and Asset<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Education<\/strong> \u2014 Course and Exercise<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Naturally, altering item terminology doesn\u2019t change how Plaky works, but it can notably improve usability \u2014 keeping the platform aligned with internal documentation and team conversations.<\/p>\n\n\n\n<h3 id=\"10-custom-color-picker\" class=\"wp-block-heading translation-block\">#10 Custom color picker<\/h3>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Many PM tools have a predefined color scheme, but since color plays a big role in organizing data, Plaky has introduced a custom color picker.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">You can apply a wide range of colors to status labels, tags, item groups, and conditional coloring rules in order to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Match your preferred visual system.<\/li>\n\n\n\n<li class=\"translation-block\">Achieve visual harmony across your projects.<\/li>\n\n\n\n<li class=\"translation-block\">Create a system that feels intuitive to your team.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1006\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Build-meaningful-visuals-using-Plakys-custom-color-picker.webp\" alt=\"Plaky\u2019s custom color picker\" class=\"wp-image-13261\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Build-meaningful-visuals-using-Plakys-custom-color-picker.webp 1800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Build-meaningful-visuals-using-Plakys-custom-color-picker-300x168.webp 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Build-meaningful-visuals-using-Plakys-custom-color-picker-768x429.webp 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Build-meaningful-visuals-using-Plakys-custom-color-picker-1536x858.webp 1536w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2026\/06\/Build-meaningful-visuals-using-Plakys-custom-color-picker-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Build meaningful visuals using Plaky\u2019s custom color picker<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block wp-block-paragraph\">Plaky enables you to choose from a suggested color palette or fine-tune exact shades using the hex color picker.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">For example, some users like highly distinct colors for maximum contrast between different categories. Others prefer a uniform look, e.g., different shades of the same color, making the board more visually consistent.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">There\u2019s no single correct approach \u2014 just go with how your team likes to process information.<\/p>\n\n\n\n<h2 id=\"unlock-the-full-potential-of-plaky-by-cake-com\" class=\"wp-block-heading translation-block\">Unlock the full potential of Plaky by CAKE.com<\/h2>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">Individually, Plaky\u2019s underrated features may seem minor, but combined with other functionalities, the benefits are clear:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Reducing clicks<\/li>\n\n\n\n<li class=\"translation-block\">Surfacing information faster<\/li>\n\n\n\n<li class=\"translation-block\">Helping teams work more efficiently<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block wp-block-paragraph\">If you use Plaky but haven\u2019t explored it in more detail yet \u2014 give the smaller features a try, and get even more value from our platform.<\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\"><strong>A big perk:<\/strong> Even if you\u2019re moving from another PM tool, getting started in Plaky doesn\u2019t have to mean rebuilding everything from scratch. Check out the video below to learn how you can import your existing data into Plaky.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Plaky Tutorial: Import Data Into Plaky\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/CkP5eDvlV_E?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p class=\"translation-block wp-block-paragraph\"><em>Don\u2019t let valuable features go unnoticed \u2014 start exploring Plaky by CAKE.com today!<\/em><\/p>\n\n\n\n<p class=\"custom-btn translation-block wp-block-paragraph\"><a href=\"https:\/\/plaky.com\/help\/contact\/sales\/\" target=\"_blank\" rel=\"noreferrer noopener\">Book a demo<\/a><\/p>\n\n\n\n<p class=\"translation-block wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>From subtasks to custom coloring, explore 10 underrated Plaky features that make project management faster and easier.<\/p>\n","protected":false},"author":34,"featured_media":13237,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[12,11],"tags":[],"class_list":["post-13236","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-basics","category-plaky"],"acf":[],"_links":{"self":[{"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/posts\/13236","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/users\/34"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/comments?post=13236"}],"version-history":[{"count":5,"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/posts\/13236\/revisions"}],"predecessor-version":[{"id":13275,"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/posts\/13236\/revisions\/13275"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/media\/13237"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/media?parent=13236"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/categories?post=13236"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/learn\/wp-json\/wp\/v2\/tags?post=13236"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}