{"id":5636,"date":"2024-03-20T09:39:08","date_gmt":"2024-03-20T09:39:08","guid":{"rendered":"https:\/\/plaky.com\/learn\/?p=5636"},"modified":"2025-05-30T00:00:00","modified_gmt":"2025-05-30T00:00:00","slug":"trello-collaborator-limit","status":"publish","type":"post","link":"https:\/\/plaky.com\/learn\/pt\/plaky\/trello-collaborator-limit\/","title":{"rendered":"Trello Collaborator Limit for Free Workspaces: Explained"},"content":{"rendered":"\n<p class=\"translation-block\">Trello is a rather popular name in the realm of project management platforms. This is likely thanks to its simple design combined with solid <a href=\"https:\/\/plaky.com\/blog\/what-is-task-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">task management<\/a> and collaborative functionalities.<\/p>\n\n\n\n<p class=\"translation-block\">Like many similar apps, Trello offers a free plan that has limitations compared to higher tiers but may be sufficient for users who just need core features.<\/p>\n\n\n\n<p class=\"translation-block\">One of these limitations involves the maximum number of users per workspace. Keep reading to learn <strong>what Trello\u2019s collaborator limit entails and what to do if you hit the cap<\/strong>.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img decoding=\"async\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Trello-collaborator-limit-cover-1024x512.jpg\" alt=\"\" class=\"wp-image-9721\"\/><\/figure>\n<\/div>\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 id=\"how-trellos-free-plan-user-limit-works\" class=\"wp-block-heading translation-block\">How Trello\u2019s free plan user limit works<\/h2>\n\n\n\n<p class=\"translation-block\">In the spring of 2024, Trello introduced a collaborator limit of <strong>10 users maximum in free workspaces<\/strong>.<\/p>\n\n\n\n<p class=\"translation-block\">This means you can work with up to 10 people in total across all your boards within a single workplace (keep in mind that Trello\u2019s free plan also allows only 10 boards per workspace).<\/p>\n\n\n\n<p class=\"translation-block\">You can always check how many collaborators are in your workspace by visiting the Members page.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"509\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Trellos-user-interface-1024x509.png\" alt=\"User interface in Trello project management software\" class=\"wp-image-8985\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Trellos-user-interface-1024x509.png 1024w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Trellos-user-interface-300x149.png 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Trellos-user-interface-768x381.png 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Trellos-user-interface-18x9.png 18w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Trellos-user-interface.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Trello\u2019s user interface<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block\">Potential <strong>advantages<\/strong> of setting a limit to the number of collaborators include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Keeping things simple<\/strong> \u2014 fewer notifications and less clutter for teams that don\u2019t need more complex, premium features, and<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Security awareness<\/strong> \u2014 fewer risks of unauthorized individuals accessing sensitive information.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">On the other hand, imposing a collaborator limit also has notable <strong>drawbacks<\/strong>, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Restricted team growth<\/strong> \u2014 Once your team reaches 10 people, you\u2019re stuck unless you implement one of the potential solutions from our next section.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Project interruptions<\/strong> \u2014 Teams that exceeded this Trello limit when it was first introduced in 2024 had their boards locked in view-only mode, which likely caused many inconveniences. Even now, you may have to force awkward workarounds to stay on the free plan longer.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Push to upgrade<\/strong> \u2014 If you want to keep using the app with more members smoothly, you simply have to move to a paid plan to get more collaborators and additional features even if you\u2019re budget-conscious.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">All in all, Trello\u2019s limited free plan might work for solo users and smaller organizations that just need simple <a href=\"https:\/\/plaky.com\/small-business\" target=\"_blank\" rel=\"noreferrer noopener\">PM software for small teams<\/a>.<\/p>\n\n\n\n<p class=\"custom-btn translation-block\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Small teams thrive with Plaky \u2014 try it!<\/a><\/p>\n\n\n\n<h2 id=\"what-counts-and-doesnt-count-as-a-trello-collaborator\" class=\"wp-block-heading translation-block\">What counts and doesn\u2019t count as a Trello collaborator<\/h2>\n\n\n\n<p class=\"translation-block\">If you\u2019re unsure what the term Trello collaborator actually covers, take a look at this table.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Trello collaborators<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Not Trello collaborators<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">&#8211; Workspace members<br>&#8211; Workspace guests (non-members who are single- or multi-board guests)<br>&#8211; Pending board and workspace invites<\/td><td class=\"has-text-align-left\" data-align=\"left\">&#8211; Deactivated workspace members<br>&#8211; Deactivated accounts<br>&#8211; Anyone who\u2019s only a member of closed boards in your workspace<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"translation-block\">So, let\u2019s say there are 5 team members working on a board, 3 more on another one, plus 2 pending invites (those people are yet to accept them) \u2014 that\u2019s 10 collaborators already. If you try to add another person, Trello won\u2019t let you unless you upgrade or remove someone else.<\/p>\n\n\n\n<h2 id=\"possible-solutions-to-trellos-collaborator-limit\" class=\"wp-block-heading translation-block\">Possible solutions to Trello\u2019s collaborator limit<\/h2>\n\n\n\n<p class=\"translation-block\">As already mentioned, there are a few ways you can approach the Trello free plan user limit. Take a look at these options.<\/p>\n\n\n\n<h3 id=\"upgrade-to-a-paid-plan-in-trello\" class=\"wp-block-heading translation-block\">Upgrade to a paid plan in Trello<\/h3>\n\n\n\n<p class=\"translation-block\">Users may upgrade to one of Trello\u2019s higher-tier plans, offering unlimited collaborators and additional features for enhanced <a href=\"https:\/\/plaky.com\/learn\/project-management\/what-is-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management<\/a>.<\/p>\n\n\n\n<p class=\"translation-block\">This is <a href=\"https:\/\/plaky.com\/learn\/plaky\/trello-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\">Trello\u2019s pricing<\/a> at the moment:<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Trello plan<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Standard<\/td><td class=\"has-text-align-left\" data-align=\"left\">$5\/user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Premium<\/td><td class=\"has-text-align-left\" data-align=\"left\">$10\/user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">est. $17.50\/user\/month (50 users)*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"translation-block\">*billed annually<\/p>\n\n\n\n<h3 id=\"rotate-users-when-needed\" class=\"wp-block-heading translation-block\">Rotate users when needed<\/h3>\n\n\n\n<p class=\"translation-block\">Rotating users means manually adding and removing collaborators from your workspace as needed to stay under the 10-person cap.<\/p>\n\n\n\n<p class=\"translation-block\">For instance, if you have 15 users who need to collaborate at different times, you keep the active 10 in your workspace at any given moment. When someone\u2019s role is done, you remove them and bring someone else.<\/p>\n\n\n\n<p class=\"translation-block\">This is viable for short-term or rotating collaborations, but it\u2019s inconvenient for a number of reasons:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">It\u2019s manual, requiring the admin to manage invites and removals frequently.<\/li>\n\n\n\n<li class=\"translation-block\">Removed users lose access to their boards.<\/li>\n\n\n\n<li class=\"translation-block\">It may cause confusion or delays if timing isn\u2019t managed well.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"transition-to-a-different-project-management-platform\" class=\"wp-block-heading translation-block\">Transition to a different project management platform<\/h3>\n\n\n\n<p class=\"translation-block\">If Trello\u2019s collaborator limit feels too restrictive or disruptive, consider switching to a free or more affordable alternative. Look for a platform that fits this description:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">No limits on collaborators in the free version,<\/li>\n\n\n\n<li class=\"translation-block\">Supports a similar task\/card layout, and<\/li>\n\n\n\n<li class=\"translation-block\">Offers import tools (to migrate your Trello data easily).<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">It may not be easy to find an app like this, but it\u2019s not impossible \u2014 one such example is Plaky.<\/p>\n\n\n\n<p class=\"custom-btn translation-block\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Get Plaky for free<\/a><\/p>\n\n\n\n<h2 id=\"want-a-free-trello-alternative-try-plaky\" class=\"wp-block-heading translation-block\">Want a free Trello alternative? Try Plaky!<\/h2>\n\n\n\n<p class=\"translation-block\">To avoid crude fixes to free plan restrictions, get an app that has <strong>unlimited users, boards, and files<\/strong> even in the free version \u2014 <a href=\"https:\/\/plaky.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky<\/a>.<\/p>\n\n\n\n<p class=\"translation-block\">You can migrate to our platform with ease since Plaky lets you <strong>import data from other PM tools <\/strong>in 5 steps:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Prepare for CSV export (in this case, in Trello).<\/li>\n\n\n\n<li class=\"translation-block\">Import data into a new or existing Plaky board.<\/li>\n\n\n\n<li class=\"translation-block\">Generate a table.<\/li>\n\n\n\n<li class=\"translation-block\">Map your board data (decide the destination group and item names).<\/li>\n\n\n\n<li class=\"translation-block\">Finalize the import.<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">For a comprehensive guide on successfully importing your boards, check out our <a href=\"https:\/\/plaky.com\/learn\/plaky\/import-from-trello\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Import Data from Trello Into Plaky<\/a> tutorial.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"428\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Importing-a-CSV-file-into-an-existing-board-in-Plaky-1024x428.png\" alt=\"Importing a CSV file into an existing board in Plaky project management software\" class=\"wp-image-8983\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Importing-a-CSV-file-into-an-existing-board-in-Plaky-1024x428.png 1024w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Importing-a-CSV-file-into-an-existing-board-in-Plaky-300x125.png 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Importing-a-CSV-file-into-an-existing-board-in-Plaky-768x321.png 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Importing-a-CSV-file-into-an-existing-board-in-Plaky-18x8.png 18w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Importing-a-CSV-file-into-an-existing-board-in-Plaky.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Importing a CSV file into an existing board in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block\">Once you\u2019ve transferred everything to Plaky, you can start enjoying its handy features, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Templates<\/strong> \u2014 Check out <a href=\"https:\/\/plaky.com\/templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky\u2019s template center<\/a>, catering to various industries and departments (HR, sales &amp; CRM, software development, and more).<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Customizable fields<\/strong> \u2014 Tailor each board to your needs by choosing <a href=\"https:\/\/plaky.com\/features\/fields\" target=\"_blank\" rel=\"noreferrer noopener\">custom fields<\/a> to describe your tasks (text, number, link, date, person, etc.).<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Multiple board views <\/strong>\u2014 Use different <a href=\"https:\/\/plaky.com\/features\/board-views\" target=\"_blank\" rel=\"noreferrer noopener\">board views<\/a> (table, Kanban, and Gantt chart) depending on your visual preference or project type.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Files<\/strong> \u2014 Keep all project-related <a href=\"https:\/\/plaky.com\/features\/files\" target=\"_blank\" rel=\"noreferrer noopener\">files<\/a> on the platform to ensure everyone has access to the latest versions.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Comments<\/strong> \u2014 Add <a href=\"https:\/\/plaky.com\/features\/comments\" target=\"_blank\" rel=\"noreferrer noopener\">comments<\/a> and @mentions to provide instructions\/feedback and get team members\u2019 attention quickly.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Activity log<\/strong> \u2014 Check the <a href=\"https:\/\/plaky.com\/features\/activity-log\" target=\"_blank\" rel=\"noreferrer noopener\">activity log<\/a> for precise information on who changed what, when, and where in Plaky to avoid confusion.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"620\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Plakys-clean-and-vibrant-design-makes-navigation-easy-1024x620.png\" alt=\"Bug tracking board shown in Plaky project management software\" class=\"wp-image-8984\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Plakys-clean-and-vibrant-design-makes-navigation-easy-1024x620.png 1024w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Plakys-clean-and-vibrant-design-makes-navigation-easy-300x182.png 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Plakys-clean-and-vibrant-design-makes-navigation-easy-768x465.png 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Plakys-clean-and-vibrant-design-makes-navigation-easy-18x12.png 18w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2024\/03\/Plakys-clean-and-vibrant-design-makes-navigation-easy.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption class=\"wp-element-caption\">Plaky&#8217;s clean and vibrant design makes navigation easy<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block\">All of this comes with user-friendly design and smooth navigation in both the web version and Plaky\u2019s <a href=\"https:\/\/plaky.com\/apps\" target=\"_blank\" rel=\"noreferrer noopener\">mobile apps<\/a> (Android and iOS).<\/p>\n\n\n\n<p class=\"translation-block\"><em>Break free from limitations \u2014 manage everything with Plaky!<\/em><\/p>\n\n\n\n<p class=\"translation-block\">\n<div class=\"banner banner-dark plaky-gradient-landing-4\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <h2 class=\"translation-block text-2xl !mb-4\">Plaky \u2014 Trello\u2019s optimal alternative<\/h2>\n        <p class=\"translation-block !text-sm\">Get unlimited boards, members, and projects with Plaky, free forever!<\/p>\n\n        <div class=\"banner-buttons d-flex space-x-4 translation-block\">\n            <a class=\"rounded-md px-6 py-2 bg-white\" href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/plaky.com\/compare\/trello-alternative\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-bottom \">\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/landing-4@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/landing-4.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Trello has a collaborator limit for free workspaces. Learn how it works and how to approach it in case your team ends up exceeding the limit on the free plan.<\/p>","protected":false},"author":11,"featured_media":9721,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[28,11],"tags":[],"class_list":["post-5636","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business","category-plaky"],"acf":[],"_links":{"self":[{"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/posts\/5636","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/users\/11"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/comments?post=5636"}],"version-history":[{"count":14,"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/posts\/5636\/revisions"}],"predecessor-version":[{"id":11970,"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/posts\/5636\/revisions\/11970"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/media\/9721"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/media?parent=5636"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/categories?post=5636"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/learn\/pt\/wp-json\/wp\/v2\/tags?post=5636"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}