Interested in how Plaky does this? Keep reading!<\/p>\n\n\n
![\"\"](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Plaky-for-growing-teams-1-1.jpg\")
<\/figure>\n<\/div>\n\n\n3 reasons why growing teams go for Plaky by CAKE.com<\/h2>\n\n\n\n
Did you know that Plaky was developed to fit the needs of our teams at CAKE.com? From the moment Plaky was launched in February, 2022, our company has more than doubled, and Plaky has grown and improved with us as well.\u00a0<\/p>\n\n\n\n
Here are the 3 main reasons why growing teams trust Plaky.<\/p>\n\n\n\n
#1 High customization abilities <\/h3>\n\n\n\n
Growing teams are already swamped enough, and working with a complex tool only makes things worse. Luckily, Plaky provides flexibility without overwhelm.<\/p>\n\n\n\n
In short, you can customize the tool to suit your needs with:<\/p>\n\n\n\n
- \n
- Different board views<\/strong> \u2014 to view information in different ways and from different perspectives,<\/li>\n\n\n\n
- Customizable task fields on all plans<\/strong><\/a> \u2014 to include important task details, and<\/li>\n\n\n\n
- Customizable pre-made templates<\/strong> \u2014 to save time and ensure a quick project setup. <\/li>\n<\/ul>\n\n\n\n
Customize boards and items with ease<\/a><\/p>\n\n\n\n
#2 Centralized communication <\/h3>\n\n\n\n
With Plaky, everyone involved within a task\/project has access to the same updates. By keeping all task-related discussions and information in one place, you can:<\/p>\n\n\n\n
- \n
- Reduce miscommunication and misunderstandings,<\/li>\n\n\n\n
- Enable knowledge retention, and<\/li>\n\n\n\n
- Prevent information from getting lost. <\/li>\n<\/ul>\n\n\n\n
Also, Plaky allows clear handoffs between individuals and\/or teams, ensuring no detail is missed during information transfer. Plaky provides a real-time record of all project activities, so everyone can get quick updates and find important information right where they should be \u2014 within a task.<\/p>\n\n\n\n
#3 Easy onboarding <\/h3>\n\n\n\n
Growing teams also have a growing need for new hires. You want to integrate them into your company as quickly as possible, but there\u2019s a chance your employee onboarding process<\/a> isn\u2019t as smooth as you would like it to be. <\/p>\n\n\n\n
Don\u2019t worry, though, as you can use Plaky to:<\/p>\n\n\n\n
- \n
- Keep track of all newcomers,<\/li>\n\n\n\n
- Save relevant employee documentation in one place, and<\/li>\n\n\n\n
- Track progress of the new hires. <\/li>\n<\/ul>\n\n\n\n
Moreover, newbies are expected to quickly learn the ropes of all the processes and digital tools used for work. But Plaky by CAKE.com doesn\u2019t take much time to figure out as it offers a user-friendly interface and transparent task organization and allocation.<\/p>\n\n\n\n
That said, if you do run into any issues, there\u2019s 24\/7 customer support on all plans!<\/p>\n\n\n\n
\n\ud83d\udca1PLAKY PRO TIP<\/strong><\/p>\n\n\n\n
Wanna know how and why we built Plaky? Check out the article below:<\/p>\n\n\n\n
- \n
- Turning a (Great) Idea Into Reality: How & Why We Built Plaky<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
Team growing pains <\/h2>\n\n\n\n
Growth is always welcome. However, no growth comes easy. The road to success is often paved with some growing pains you need to go through. <\/p>\n\n\n\n
Now that you know why growing teams opt for Plaky, have a look at some other common team growing pains this tool can help you with.<\/p>\n\n\n\n
#1 Lack of scalability<\/h3>\n\n\n\n
Whether your team grows in size or in complexity, it\u2019s essential to use a tool that can grow with you. You might be running a small business now, but if you strive for something bigger, make sure your software supports you. <\/p>\n\n\n\n
So, when choosing the right software, ask yourself the following:<\/p>\n\n\n\n
- \n
- Is the tool user-friendly and has a small learning curve?<\/li>\n\n\n\n
- How many users and boards can you add to your plan?<\/li>\n\n\n\n
- Can you easily upgrade to a more extensive plan once your company grows?<\/li>\n\n\n\n
- Do you get enough storage to keep all your project-related files and docs in one place?<\/li>\n<\/ul>\n\n\n\n
With Plaky by CAKE.com, you can rest assured that:<\/p>\n\n\n\n
- \n
- You\u2019re relying on a simple and intuitive tool with no learning curve<\/strong>. But even if you need some help, you\u2019ve got a whole blog + help section to browse through!<\/li>\n\n\n\n
- You can add an unlimited number of users and boards across all plans<\/strong>. Yes, that goes for the free plan too!<\/li>\n\n\n\n
- You can upgrade to a higher-tier plan whenever you want<\/strong>, or rather, whenever you decide you\u2019re ready to try out some more premium features.<\/li>\n\n\n\n
- You\u2019ll have enough storage for all your files <\/strong>(you can add an unlimited number of files \u2014 just know that there are file size limits on all plans).<\/li>\n<\/ul>\n\n\n
\n![\"Plaky's](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Plakys-features-across-plans-min.png\")
Plaky’s features across plans<\/figcaption><\/figure>\n<\/div>\n\n\n Try Plaky by CAKE.com for free<\/a><\/p>\n\n\n\n
#2 Maintaining hierarchy<\/h3>\n\n\n\n
As your team scales, it gets harder to know everyone\u2019s roles and responsibilities. By defining them, you establish a strong management hierarchy \u2014 which makes it easier to understand who\u2019s responsible for what and who you should consult in case problems pop up.<\/p>\n\n\n\n
Plaky stands out for its clear organization and hierarchy<\/a> within the platform.<\/p>\n\n\n\n
In Plaky, you can control who can see and edit information as well as define access based on roles (e.g., team manager, team member, stakeholder). This comes in quite handy, especially when it\u2019s important to maintain clear responsibility and accountability in a growing team. <\/p>\n\n\n\n
With Plaky\u2019s granular system of control, you can easily set up who can have access to what project information and make modifications to it. <\/p>\n\n\n\n
#3 Ensuring team cohesion<\/h3>\n\n\n\n
Your growing team can hardly function effectively without strong team cohesion. However, team cohesion doesn\u2019t come naturally \u2014 you need to build trust among your new and existing employees so that they can work toward common goals. <\/p>\n\n\n\n
Keep in mind that transparency is crucial in maintaining teamwork unity. Effective information sharing, direct feedback, and real-time updates help everyone stay in the loop at all times. And that\u2019s where Plaky shines!<\/p>\n\n\n\n
As a centralized space for collaboration and communication, Plaky unites your growing team. When everyone knows the overall plan, you can stay assured that all your team members are aligned and working toward the same target. <\/p>\n\n\n
\n![\"Real-time](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Keep-everyone-in-the-loop-with-Plaky.png\")
Keep everyone in the loop with Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n How to use Plaky by CAKE.com to manage your growing team<\/h2>\n\n\n\n
Plaky is a versatile tool used across different industries such as marketing, sales, consulting, and software development. <\/p>\n\n\n\n
By incorporating a tool like Plaky in your day-to-day work, you allow your team to grow without any restrictions. Even on the free plan, you can count on:<\/p>\n\n\n\n
- \n
- Unlimited users <\/strong>\u2014 Plaky sets no limits on the number of users in your account, allowing your team(s) to grow freely.<\/li>\n\n\n\n
- Unlimited teams <\/strong>\u2014 In Plaky, you can create as many teams as you like to group together team members working on the same project.<\/li>\n<\/ul>\n\n\n\n
Now, here\u2019s a general overview of how growing teams and their managers can use Plaky in their everyday work.<\/p>\n\n\n\n
\n
\n\nFree project management software<\/h2>\n
Get unlimited users on board and manage teams and projects with ease \u2014 try Plaky by CAKE.com.<\/p>\n\n
\n Sign up<\/a>\n\n Learn more<\/a>\n <\/div>\n <\/div>\n\n\n\n \n ![\"Illustration\"](\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/default.png\")
\n <\/picture>\n <\/div>\n<\/div>\n <\/p>\n\n\n\n#1 Create a clear and user-friendly project structure<\/h3>\n\n\n\n
Growing teams need a neat project structure as it helps them maintain control over their workload and enables them to easily organize and track projects and tasks.<\/p>\n\n\n\n
This is the hierarchy Plaky uses to provide a clear visual overview of all your project workflows<\/a>:<\/p>\n\n\n\n
- \n
- Workspaces<\/strong> \u2014 the top layer in the hierarchy used to set up project groups, departments, or teams in your organization.<\/li>\n\n\n\n
- Boards<\/strong> \u2014 the next level down created within workspaces that represents the actual project boards where you manage all tasks and projects.<\/li>\n\n\n\n
- Items<\/strong><\/a> \u2014 individual tasks or project activities<\/a> containing details like people involved, task descriptions, attachments, etc.<\/li>\n<\/ul>\n\n\n\n
To boost organization even more, you can also create folders<\/strong> (used to group related boards together) and item groups<\/strong> (used to group your items by different stages, statuses, or work phases).<\/p>\n\n\n\n
The initial setup shouldn\u2019t take you much time. However, if you want to speed things up, feel free to browse Plaky’s template centre<\/a>. <\/p>\n\n\n\n
Sign up for Plaky by CAKE.com<\/a><\/p>\n\n\n
\n![\"Software](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Software-engineering-template-min.png\")
Plaky\u2019s software engineering template is one of the pre-made boards you can try out<\/figcaption><\/figure>\n<\/div>\n\n\n #2 Organize your team\u2019s tasks<\/h3>\n\n\n\n
Proper task organization is a must if you want to be able to track your team\u2019s tasks with ease. By dividing large tasks into more manageable chunks, you can get a better idea of the progress. <\/p>\n\n\n\n
In Plaky, you can create subitems for each of your tasks<\/a>, which should make project monitoring more granular and efficient.<\/p>\n\n\n
\n![\"Subitems](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Use-Plakys-subitems-to-divide-tasks-int-omore-digestible-chunks1-min.png\")
Use Plaky\u2019s subitems to divide tasks into more digestible chunks<\/figcaption><\/figure>\n<\/div>\n\n\n Moreover, Plaky offers a structured way to categorize task information within your board. <\/p>\n\n\n\n
Efficient task organization brings clarity to your tasks and forever prevents confusion over who\u2019s doing what. You can use different custom fields (date, text, person, number, etc.) and adapt them to your unique needs. <\/p>\n\n\n\n
Plaky\u2019s fields help you define key task details, e.g.:<\/p>\n\n\n\n
- \n
- Due date,<\/li>\n\n\n\n
- Priority status,<\/li>\n\n\n\n
- Progress status,<\/li>\n\n\n\n
- Assignees,<\/li>\n\n\n\n
- Budget, and more.<\/li>\n<\/ul>\n\n\n\n
Useful tip:<\/strong> Use colored labels to better identify teams and differentiate task statuses and\/or stages. The Status field is an ideal option for that!<\/p>\n\n\n
\n![\"Status](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Different-status-field-uses-in-Plaky-min.png\")
Different Status field uses in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n #3 Assign responsibilities and roles properly<\/h3>\n\n\n\n
As your team grows, you get a fair share of difficulties with resource allocation, as you need to assign the right people or teams to each task.<\/p>\n\n\n\n
Plaky helps you play your cards right. <\/p>\n\n\n\n
Use Plaky\u2019s Person field to easily assign tasks to team members and always know who\u2019s responsible for which task. Once you assign people to a task, they\u2019ll be notified right in the app or via email.<\/p>\n\n\n
\n![\"Customer](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Task-delegation-in-Plaky-min.png\")
Task delegation in Plaky with Person field showing assignees<\/figcaption><\/figure>\n<\/div>\n\n\n You can also apply board automations<\/a> to enable smart task handling. For example, you can add a reviewer (team manager) in the assignee field when a task is labeled as Done<\/em>. <\/p>\n\n\n\n
The result? You reduce manual work and repetitive tasks, which, in turn, lets your growing team concentrate on strategic work. Plus, you enable smooth collaboration, which is especially important for new employees as they\u2019re still learning the ins and outs of the job.<\/p>\n\n\n\n
\n
\n\nSave hours with board automations<\/h2>\n
Say goodbye to repetitive tasks and keep your team in sync. Try Plaky by CAKE.com today!<\/p>\n\n
\n Sign up<\/a>\n\n Learn more<\/a>\n <\/div>\n <\/div>\n\n\n\n \n ![\"Illustration\"](\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/features.png\")
\n <\/picture>\n <\/div>\n<\/div>\n <\/p>\n\n\n\n#4 Choose the best view to visualize projects<\/h3>\n\n\n\n
In Plaky, you have 4 different views (Table, Kanban<\/a>, Gantt<\/a>, and Chart<\/a>) to choose from as each helps you see project information from multiple angles.<\/p>\n\n\n\n
Plaky\u2019s Gantt chart is particularly useful for managing growing teams because you can use it to:<\/p>\n\n\n\n
- \n
- Get a visual roadmap that helps you track progress, spot roadbumps, and stay on top of critical deadlines.<\/li>\n\n\n\n
- Adjust project timelines with a simple drag-and-drop.<\/li>\n\n\n\n
- Anticipate resource needs by visually tracking important dates and overlaps.<\/li>\n\n\n\n
- Keep stakeholders aligned and give them a real-time insight into project progress.<\/li>\n<\/ul>\n\n\n\n
![\"Gantt](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Tracking-project-performance-in-Plakys-Gantt-chart-view.png\")
Tracking project performance in Plaky\u2019s Gantt chart view<\/figcaption><\/figure>\n<\/div>\n\n\n #5 Track time spent on tasks<\/h3>\n\n\n\n
Time tracking gives you valuable productivity insights as it helps you identify how team members spend their time on tasks. By understanding how long it takes your team to finish their tasks, you can: <\/p>\n\n\n\n
- \n
- Manage deadlines and progress better,<\/li>\n\n\n\n
- Improve future project estimations, and<\/li>\n\n\n\n
- Lessen under-work and overload.<\/li>\n<\/ul>\n\n\n\n
- Boards<\/strong> \u2014 the next level down created within workspaces that represents the actual project boards where you manage all tasks and projects.<\/li>\n\n\n\n
- Unlimited teams <\/strong>\u2014 In Plaky, you can create as many teams as you like to group together team members working on the same project.<\/li>\n<\/ul>\n\n\n\n
- You can add an unlimited number of users and boards across all plans<\/strong>. Yes, that goes for the free plan too!<\/li>\n\n\n\n
- You\u2019re relying on a simple and intuitive tool with no learning curve<\/strong>. But even if you need some help, you\u2019ve got a whole blog + help section to browse through!<\/li>\n\n\n\n
- Turning a (Great) Idea Into Reality: How & Why We Built Plaky<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
- Customizable task fields on all plans<\/strong><\/a> \u2014 to include important task details, and<\/li>\n\n\n\n
![\"Illustration\"](\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/default@2x.png)
\n <\/picture>\n <\/div>\n<\/div>\n <\/p>\n\n\n\n![\"Illustration\"](\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/features@2x.png)
\n <\/picture>\n <\/div>\n<\/div>\n <\/p>\n\n\n\n![\"Tracking](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Plaky-and-Clockify-integration-min.png\")