{"id":1531,"date":"2023-01-23T12:10:00","date_gmt":"2023-01-23T12:10:00","guid":{"rendered":"https:\/\/plaky.com\/learn\/?p=1531"},"modified":"2024-11-15T00:00:00","modified_gmt":"2024-11-15T00:00:00","slug":"project-governance","status":"publish","type":"post","link":"https:\/\/plaky.com\/learn\/es\/project-management\/project-governance\/","title":{"rendered":"Gobernanza de proyectos: Pilares, roles, principios y componentes"},"content":{"rendered":"\n<p class=\"translation-block\">Project governance is a strategic framework each organization adopts to define how projects will be managed.<\/p>\n\n\n\n<p class=\"translation-block\">The concept of project governance is rarely discussed in project management even though it defines key guidelines for each project\u2019s success.<\/p>\n\n\n\n<p class=\"translation-block\">To implement project governance in the right way, we\u2019re arming you with knowledge of its pillars, key roles, and components. Become an expert in guiding all your projects to successful completion!<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"600\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Project-governance-cover.png\" alt=\"Project governance - cover\" class=\"wp-image-6698\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Project-governance-cover.png 1200w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Project-governance-cover-300x150.png 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Project-governance-cover-1024x512.png 1024w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Project-governance-cover-768x384.png 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Project-governance-cover-18x9.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list key-takeaways\">\n<li class=\"translation-block\">Project governance defines the rules by which project management is conducted in an organization.<\/li>\n\n\n\n<li class=\"translation-block\">The main focus is to align project efforts with the organization\u2019s strategic goals.<\/li>\n\n\n\n<li class=\"translation-block\">With project governance, accountability is increased and risk management is improved, thereby increasing the quality of project deliverables.<\/li>\n\n\n\n<li class=\"translation-block\">This framework also establishes the company culture and its ethics.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"what-is-project-governance\" class=\"wp-block-heading translation-block\">What is project governance?<\/h2>\n\n\n\n<p class=\"translation-block\"><strong>Project governance is a strategic framework that defines how an organization manages projects.&nbsp;<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">It describes how projects should be managed and overseen so that they are compliant with the organization\u2019s strategic goals, culture, and ethics.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block\">In addition to this, project governance:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Approves projects,<\/li>\n\n\n\n<li class=\"translation-block\">Ensures accountability,<\/li>\n\n\n\n<li class=\"translation-block\">Makes executive decisions,&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Weighs project risks against the organization\u2019s <a href=\"https:\/\/plaky.com\/learn\/project-management\/risk-management-in-project-management\/#Step_5_Prioritize_risks\" target=\"_blank\" rel=\"noreferrer noopener\">risk appetite and risk threshold<\/a>,&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">Settles project issues that are beyond the project manager\u2019s purview, and<\/li>\n\n\n\n<li class=\"translation-block\">Offers senior-level guidance.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">Not all organizations use the same governance structure. What\u2019s more, while the role of governance is the same in all systems, it can be performed by one person or multiple entities depending on the complexity of the organization.<\/p>\n\n\n\n<p class=\"translation-block\">In larger organizations, the project manager is barely included in governance, with the project board and executive management calling all the shots.Alternatively, in smaller organizations, the project manager plays a much larger role in governance. And then, there\u2019s everything in between.<\/p>\n\n\n\n<h3 id=\"project-governance-vs-project-management\" class=\"wp-block-heading translation-block\">Project governance vs project management<\/h3>\n\n\n\n<p class=\"translation-block\">The main difference between project governance and project management is the scale.<\/p>\n\n\n\n<p class=\"translation-block\">Project governance establishes a set of rules and regulations that project managers should follow when planning and managing their projects.<\/p>\n\n\n\n<p class=\"translation-block\">On the other hand, project managers manage day-to-day project activities. They also ensure that project outputs don\u2019t deviate from the big picture that <a href=\"https:\/\/plaky.com\/blog\/enterprise-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">enterprise project management<\/a> provides.<\/p>\n\n\n\n<p class=\"translation-block\">Here is a simple overview of the differences between project governance and project management:<\/p>\n\n\n\n<figure class=\"wp-block-table translation-block\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\">Parameter<\/th><th class=\"has-text-align-left\" data-align=\"left\">Project governance<\/th><th class=\"has-text-align-left\" data-align=\"left\">Project management<\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Scale<\/td><td class=\"has-text-align-left\" data-align=\"left\">Strategic<\/td><td class=\"has-text-align-left\" data-align=\"left\">Operational<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Focus<\/td><td class=\"has-text-align-left\" data-align=\"left\">Entire organization<\/td><td class=\"has-text-align-left\" data-align=\"left\">Individual projects and <a href=\"https:\/\/plaky.com\/blog\/project-activities\/\" target=\"_blank\" rel=\"noreferrer noopener\">project activities<\/a><\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Responsible entity<\/td><td class=\"has-text-align-left\" data-align=\"left\">Top management<\/td><td class=\"has-text-align-left\" data-align=\"left\">Project manager<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"translation-block\">\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">Want to become a better project manager? Check out which skills and certifications could help you on that journey:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-skills\/\" target=\"_blank\" rel=\"noreferrer noopener\">25 Key Project Management Skills to Make You Stand Out<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-certifications\/\" target=\"_blank\" rel=\"noreferrer noopener\">Project Management Certifications<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"what-are-the-3-pillars-of-project-governance\" class=\"wp-block-heading translation-block\">What are the 3 pillars of project governance?<\/h2>\n\n\n\n<p class=\"translation-block\">The project governance framework is supported by these 3 pillars:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Structure,<\/li>\n\n\n\n<li class=\"translation-block\">People, and<\/li>\n\n\n\n<li class=\"translation-block\">Information.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"structure\" class=\"wp-block-heading translation-block\">Structure<\/h3>\n\n\n\n<p class=\"translation-block\"><strong>Structure refers to all the entities involved in project governance.<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">These individuals and groups make decisions and support the project team toward project completion.<\/p>\n\n\n\n<p class=\"translation-block\">The structure of project governance is not the same in small and large organizations.<\/p>\n\n\n\n<p class=\"translation-block\">In larger organizations, project governance consists of several governance teams, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">The project sponsor,<\/li>\n\n\n\n<li class=\"translation-block\">The steering committee,&nbsp;<\/li>\n\n\n\n<li class=\"translation-block\">The project management office (PMO), and<\/li>\n\n\n\n<li class=\"translation-block\">The project manager.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">On the other hand, smaller organizations have a simpler structure. Most of them lack a steering committee and a PMO as the project sponsor takes on all their responsibilities.<\/p>\n\n\n\n<p class=\"translation-block\">Project managers usually report directly to upper management and are responsible for project governance.<\/p>\n\n\n\n<h3 id=\"people\" class=\"wp-block-heading translation-block\">People<\/h3>\n\n\n\n<p class=\"translation-block\"><strong>The people <\/strong><strong>pillar<\/strong><strong> <\/strong><strong>represents<\/strong><strong> all the individuals participating in project governance.<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">For project governance to be effective, management assembles the right people into boards, committees, and governing bodies.<\/p>\n\n\n\n<p class=\"translation-block\">They can function as a group (a steering committee) or work individually (as <a href=\"https:\/\/plaky.com\/blog\/product-owner-vs-project-manager\/\" target=\"_blank\" rel=\"noreferrer noopener\">Product Owners<\/a>).<\/p>\n\n\n\n<p class=\"translation-block\">These people establish clear, reachable, and sustainable goals for project managers.<\/p>\n\n\n\n<h3 id=\"information\" class=\"wp-block-heading translation-block\">Information<\/h3>\n\n\n\n<p class=\"translation-block\"><strong>This pillar refers to <\/strong><strong>project<\/strong><strong> information and how it\u2019s shared.<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">Sharing information includes creating regular project reports and communicating issues and risks that the team encountered.<\/p>\n\n\n\n<p class=\"translation-block\">All project stakeholders need to be updated at all times, so <a href=\"https:\/\/plaky.com\/blog\/communication-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">communication and information-sharing<\/a> should be constant and transparent.<\/p>\n\n\n\n<p class=\"translation-block\">\n<div class=\"banner banner-dark plaky-gradient-default\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <h2 class=\"translation-block text-2xl !mb-4\">Free project management software<\/h2>\n        <p class=\"translation-block !text-sm\">Streamline your business \u2014 improve planning, align teams, and finish all your tasks with Plaky by CAKE.com.<\/p>\n\n        <div class=\"banner-buttons d-flex space-x-4 translation-block\">\n            <a class=\"rounded-md px-6 py-2 bg-white\" href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/plaky.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-right \">\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/default@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/default.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    <\/p>\n\n\n\n<h2 id=\"4-key-roles-in-project-governance\" class=\"wp-block-heading translation-block\">4 key roles in project governance<\/h2>\n\n\n\n<p class=\"translation-block\">The 4 main roles vital for establishing and maintaining strong project governance are the same 4 roles that make up the structural pillar:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">The project sponsor,<\/li>\n\n\n\n<li class=\"translation-block\">The steering committee,<\/li>\n\n\n\n<li class=\"translation-block\">The project management office (PMO), and<\/li>\n\n\n\n<li class=\"translation-block\">The project manager.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"project-sponsor\" class=\"wp-block-heading translation-block\">Project sponsor<\/h3>\n\n\n\n<p class=\"translation-block\"><strong>The project sponsor is an individual or a group of individuals that acts as a link between corporate and project governance.&nbsp;<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">Project sponsors ensure that the project aligns with the organization\u2019s business strategy and are responsible for its overall success.<\/p>\n\n\n\n<p class=\"translation-block\">Some of the responsibilities of a project sponsor include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Owning the <a href=\"https:\/\/plaky.com\/blog\/business-case\/\" target=\"_blank\" rel=\"noreferrer noopener\">business case<\/a>,<\/li>\n\n\n\n<li class=\"translation-block\">Approving the <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-charter\/\" target=\"_blank\" rel=\"noreferrer noopener\">project charter<\/a>,<\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/blog\/project-prioritization\/\" target=\"_blank\" rel=\"noreferrer noopener\">Prioritizing projects<\/a> within the organization, and<\/li>\n\n\n\n<li class=\"translation-block\">Solving issues beyond the project manager\u2019s authority.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">The project sponsor makes sure that a project meets all the requirements of project governance by monitoring \u2014 either personally or by appointing a proxy.<\/p>\n\n\n\n<h3 id=\"steering-committee\" class=\"wp-block-heading translation-block\">Steering committee<\/h3>\n\n\n\n<p class=\"translation-block\"><strong>The steering committee, also known as a governance board, is a board within the project governance structure responsible for maintaining project oversight.<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">They monitor and control the project to make sure that its activities are in alignment with the project charter.<\/p>\n\n\n\n<p class=\"translation-block\">This role includes the following tasks:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Determining how project objectives are measured,<\/li>\n\n\n\n<li class=\"translation-block\">Approving the <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-plan-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management plan<\/a>,<\/li>\n\n\n\n<li class=\"translation-block\">Communicating expectations, and<\/li>\n\n\n\n<li class=\"translation-block\">Making investment decisions.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"project-management-office-pmo\" class=\"wp-block-heading translation-block\">Project management office (PMO)<\/h3>\n\n\n\n<p class=\"translation-block\"><strong>The <\/strong><a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-office\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>project management office<\/strong><\/a><strong> (PMO) is a team or department that makes sure the project governance framework is properly implemented.<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">The PMO sets standards for project management in an organization to ensure that they manage all processes, operations, and deliverables appropriately.<\/p>\n\n\n\n<p class=\"translation-block\">In regular circumstances, it provides support to project managers, but sometimes, the PMO can directly manage one or more projects.<\/p>\n\n\n\n<p class=\"translation-block\">That said, a company doesn\u2019t necessarily need a PMO. The size and type of the project and the organization dictate whether a company will have a PMO or not.<\/p>\n\n\n\n<p class=\"translation-block\">Large organizations typically undertake more projects. According to the latest <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-statistics\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management statistics<\/a>, this is the #1 challenge for project success. Consequently, they have a greater need for project support provided by PMOs.<\/p>\n\n\n\n<p class=\"translation-block\">In smaller companies, the project manager performs this function.<\/p>\n\n\n\n<h3 id=\"project-manager\" class=\"wp-block-heading translation-block\">Project manager<\/h3>\n\n\n\n<p class=\"translation-block\"><strong>Project managers are responsible for managing day-to-day project tasks and their <\/strong><a href=\"https:\/\/plaky.com\/learn\/project-management\/deliverable-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>deliverables<\/strong><\/a><strong> following the project governance plan.<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">The <a href=\"https:\/\/plaky.com\/learn\/project-management\/what-project-managers-do\/\" target=\"_blank\" rel=\"noreferrer noopener\">project manager\u2019s role<\/a> includes taking care of various project activities according to the objectives set by project sponsors, the steering committee, and the PMO.<\/p>\n\n\n\n<p class=\"translation-block\">If there\u2019s a need for clarification regarding decision-making, the project manager refers to the project sponsor for an explanation.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"translation-block\">\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p class=\"translation-block\">Learn more about the project manager role in the following articles:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/blog\/how-to-get-project-management-experience\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Gain More Experience in Project Management<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/learn\/project-management\/project-manager-salary\/\" target=\"_blank\" rel=\"noreferrer noopener\">Project Manager Salary Guide<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"8-key-project-governance-components\" class=\"wp-block-heading translation-block\">8 key project governance components<\/h2>\n\n\n\n<p class=\"translation-block\">The following 8 components are mandatory for project success:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Governance models,<\/li>\n\n\n\n<li class=\"translation-block\">Accountability and responsibilities,<\/li>\n\n\n\n<li class=\"translation-block\">Stakeholder engagement,<\/li>\n\n\n\n<li class=\"translation-block\">Stakeholder communication,<\/li>\n\n\n\n<li class=\"translation-block\">Meeting and reporting,<\/li>\n\n\n\n<li class=\"translation-block\">Risk and <a href=\"https:\/\/plaky.com\/blog\/issue-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">issue management<\/a>,<\/li>\n\n\n\n<li class=\"translation-block\">Assurance, and<\/li>\n\n\n\n<li class=\"translation-block\">Project management control process.<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">Let\u2019s take a closer look at each of these components to see what they\u2019re all about.<\/p>\n\n\n\n<h3 id=\"governance-models\" class=\"wp-block-heading translation-block\">Governance models<\/h3>\n\n\n\n<p class=\"translation-block\">The governance model is also known as the project governance framework. It\u2019s the foundation for project governance and, by extension, project management.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block\">The right governance model should take into account key elements like the project\u2019s:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Scope,<\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/learn\/project-management\/project-timeline\/\" target=\"_blank\" rel=\"noreferrer noopener\">Timeline<\/a>,<\/li>\n\n\n\n<li class=\"translation-block\">Complexity,<\/li>\n\n\n\n<li class=\"translation-block\">Risk,<\/li>\n\n\n\n<li class=\"translation-block\">Stakeholders, and<\/li>\n\n\n\n<li class=\"translation-block\">Importance to the organization.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">The nature of a governance model is bureaucratic. If implemented incorrectly, it can inhibit <a href=\"https:\/\/plaky.com\/learn\/project-management\/agile-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Agile project management<\/a> and stakeholder engagement by defining rigorous rules that are both overbearing and obstructive.<\/p>\n\n\n\n<h3 id=\"accountability-and-responsibilities\" class=\"wp-block-heading translation-block\">Accountability and responsibilities<\/h3>\n\n\n\n<p class=\"translation-block\">For a project to be managed successfully, it is necessary to define accountability and assign responsibilities to the right people.<\/p>\n\n\n\n<p class=\"translation-block\">Determining who is accountable and responsible for what is the key to achieving transparency in project-related activities.<\/p>\n\n\n\n<p class=\"translation-block\">Alternatively, a lack of defined accountabilities and responsibilities can impact communication, <a href=\"https:\/\/plaky.com\/blog\/change-management-vs-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">change management<\/a>, and risk assessment.<\/p>\n\n\n\n<h3 id=\"stakeholder-engagement\" class=\"wp-block-heading translation-block\">Stakeholder engagement<\/h3>\n\n\n\n<p class=\"translation-block\">Stakeholders aren\u2019t only project sponsors and project teams. This term includes a larger group of people.<\/p>\n\n\n\n<p class=\"translation-block\">In project management, a <a href=\"https:\/\/plaky.com\/learn\/project-management\/stakeholder-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project stakeholder<\/a> is anyone affected by the project activities and its deliverables. This includes <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-roles\/\" target=\"_blank\" rel=\"noreferrer noopener\">project team members<\/a> and all project governance roles, but it also extends to people outside the organization, like government boards or vendors.<\/p>\n\n\n\n<p class=\"translation-block\">Effective project governance requires you to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Identify all key stakeholders, and<\/li>\n\n\n\n<li class=\"translation-block\">Understand and manage their expectations regarding the project.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">If you don\u2019t fulfill these requirements, you could face minor inconveniences or complete project derailment.<\/p>\n\n\n\n<h3 id=\"stakeholder-communication\" class=\"wp-block-heading translation-block\">Stakeholder communication<\/h3>\n\n\n\n<p class=\"translation-block\">Once the company defines who the stakeholders are and their project expectations, it can create a plan for stakeholder communication.<\/p>\n\n\n\n<p class=\"translation-block\">The stakeholder communication plan outlines how to communicate with each stakeholder and how frequent and detailed this communication should be.<\/p>\n\n\n\n<p class=\"translation-block\">The goal of a stakeholder communication plan is to supply all stakeholders with relevant project information in a concise, transparent, and timely way.<\/p>\n\n\n\n<p class=\"translation-block\">Project Development Manager at Oii.ai, <a href=\"https:\/\/www.linkedin.com\/in\/randi-mcnulty\/\" target=\"_blank\" rel=\"noreferrer noopener\">Randi Mays<\/a>, described how she created and used a communication plan to mitigate risks successfully:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"800\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min.jpg\" alt=\"Randi Mays\" class=\"wp-image-1414\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min.jpg 800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min-300x300.jpg 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min-150x150.jpg 150w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min-768x768.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"translation-block\"><em>\u201cEffective project governance means designing a communication plan with stakeholders. I knew that preparing for risks in order to mitigate them involved creating a risk management plan. Project governance in this instance helped teams stay within scope, provided direction, and ensured resources are properly used.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<h3 id=\"meeting-and-reporting\" class=\"wp-block-heading translation-block\">Meeting and reporting<\/h3>\n\n\n\n<p class=\"translation-block\">A big part of the communication plan is defining the frequency of meetings and reports.<\/p>\n\n\n\n<p class=\"translation-block\">All stakeholders need to understand:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">The mode and content of communication,<\/li>\n\n\n\n<li class=\"translation-block\">Its frequency,<\/li>\n\n\n\n<li class=\"translation-block\">Who the owners and receivers are,<\/li>\n\n\n\n<li class=\"translation-block\">Communication milestones, and<\/li>\n\n\n\n<li class=\"translation-block\">Decision gates.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">Communication should be concise, transparent, and timely while meetings and reports should be balanced to ensure constant stakeholder engagement.<\/p>\n\n\n\n<h3 id=\"managing-risks-and-issues\" class=\"wp-block-heading translation-block\">Managing risks and issues<\/h3>\n\n\n\n<p class=\"translation-block\">Internal and external factors that influence a project can easily trigger various <a href=\"https:\/\/plaky.com\/learn\/project-management\/risk-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project risks<\/a>.<\/p>\n\n\n\n<p class=\"translation-block\">Therefore, a solid project governance framework must include a good risk management plan that defines how potential risks should be:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Identified,<\/li>\n\n\n\n<li class=\"translation-block\">Classified, and<\/li>\n\n\n\n<li class=\"translation-block\">Prioritized.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">It\u2019s important to know how to handle any risk and issue thrown at the project. Project managers can\u2019t stop issues from occurring, but they can devise a strategy to manage them, no matter how complex or dangerous they may be.<\/p>\n\n\n\n<h3 id=\"assurance\" class=\"wp-block-heading translation-block\">Assurance<\/h3>\n\n\n\n<p class=\"translation-block\">A project governance framework should define project assurance metrics to ensure risks and issues are managed correctly.<\/p>\n\n\n\n<p class=\"translation-block\">Metrics measure project progress and performance and can differ throughout various industries and individual companies.<\/p>\n\n\n\n<p class=\"translation-block\">In the context of project governance, the best metrics to consider are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Adherence to the <a href=\"https:\/\/plaky.com\/blog\/business-case\/\" target=\"_blank\" rel=\"noreferrer noopener\">business case<\/a>,<\/li>\n\n\n\n<li class=\"translation-block\">Quality of change control and risk analysis,<\/li>\n\n\n\n<li class=\"translation-block\">Effectiveness of monitoring deviations in <a href=\"https:\/\/plaky.com\/learn\/project-management\/scope-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project scope<\/a>, time, cost, and schedule, and<\/li>\n\n\n\n<li class=\"translation-block\">Accuracy of tracking the project plan.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"project-management-control-process\" class=\"wp-block-heading translation-block\">Project management control process<\/h3>\n\n\n\n<p class=\"translation-block\">Finally, the last component of project governance is the continuous control process of project management.<\/p>\n\n\n\n<p class=\"translation-block\">Managers should apply and check <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-metrics\/\" target=\"_blank\" rel=\"noreferrer noopener\">project metrics<\/a> regularly throughout the project development. Constant monitoring and control help project managers spot issues in their early stages, allowing for timely variance corrections.<\/p>\n\n\n\n<p class=\"translation-block\">\n<div class=\"banner banner-dark plaky-gradient-landing-2\">\n    <div class=\"banner-text lg:pr-[6rem]\">\n        <h2 class=\"translation-block text-2xl !mb-4\">Free project management software<\/h2>\n        <p class=\"translation-block !text-sm\">Take control of your team's workload and achieve better project results with Plaky by CAKE.com.<\/p>\n\n        <div class=\"banner-buttons d-flex space-x-4 translation-block\">\n            <a class=\"rounded-md px-6 py-2 bg-white\" href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2\" href=\"https:\/\/plaky.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/landing-2@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/landing-2.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    <\/p>\n\n\n\n<h2 id=\"4-core-project-governance-principles\" class=\"wp-block-heading translation-block\">4 core project governance principles<\/h2>\n\n\n\n<p class=\"translation-block\">There are 4 core principles that ensure the effectiveness of project governance frameworks:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\">Ensure a single point of accountability.<\/li>\n\n\n\n<li class=\"translation-block\">Make project ownership independent of asset, service, or other stakeholder group\u2019s ownership.<\/li>\n\n\n\n<li class=\"translation-block\">Establish the separation of stakeholder management and project decision-making activities.<\/li>\n\n\n\n<li class=\"translation-block\">Separate project governance and organizational governance structures.<\/li>\n<\/ol>\n\n\n\n<p class=\"translation-block\">We mostly described these principles through the 8 project governance components above.&nbsp;<\/p>\n\n\n\n<p class=\"translation-block\">However, the 4 core principles emphasize the importance of separating ownership, decision-making, and levels of governance.<\/p>\n\n\n\n<h2 id=\"how-to-create-a-project-governance-model\" class=\"wp-block-heading translation-block\">How to create a project governance model<\/h2>\n\n\n\n<p class=\"translation-block\">A governance model dictates how your company will manage projects and serves as a manifestation of your company culture and ethics. In short, it\u2019s a tool that helps you reach strategic objectives.<\/p>\n\n\n\n<p class=\"translation-block\">Here are the 6 core functions of project governance that will guide you in making your own project governance plan:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Determining objectives<\/strong> \u2014 determine the objectives of the project and align them to deliver the organization\u2019s broader strategic goals.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Determining ethics<\/strong> \u2014 define how an organization acts in regard to transparency, relationships, role conflicts, political issues, and illegal actions.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Creating cultures<\/strong> \u2014 determine to which extent the culture is supportive, innovative, risk-seeking or adverse, open and transparent, mature and professional, and tolerant.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Designing and implementing governance structure<\/strong> \u2014 determine the roles, responsibilities, and accountabilities of the stakeholders involved, as well as their interdependencies.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Ensuring accountability<\/strong> \u2014 establish the chain of decision-making authority and delegate responsibility to management.<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Ensuring compliance<\/strong> \u2014 provide relevant stakeholders with assurance of the organization\u2019s compliance with its regulatory, statutory, and legal obligations.<\/li>\n<\/ol>\n\n\n\n<h2 id=\"benefits-of-project-governance\" class=\"wp-block-heading translation-block\">Benefits of project governance<\/h2>\n\n\n\n<p class=\"translation-block\">The 5 most notable benefits of project governance include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Better project selection<\/strong> \u2014 only the projects with high ROI and those of strategic benefit to the organization are approved,<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Clearly defined roles and responsibilities<\/strong> \u2014 when everyone on the project knows what their job is, there is no waste of time or misinterpretation of roles,<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Improved change control<\/strong> \u2014 reacting to change in a timely and effective manner is paramount,<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Better risk management<\/strong> \u2014 when a project risk is deemed great enough, it\u2019s best to escalate it up the chain of command, and<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Stage gate processes<\/strong> \u2014 projects are reviewed formally at key points throughout <a href=\"https:\/\/plaky.com\/learn\/project-management\/phases-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project phases<\/a>, preventing significant losses, especially in <a href=\"https:\/\/plaky.com\/learn\/project-management\/waterfall-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Waterfall<\/a> projects.<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">Randi Mays described how project governance helped her complete the process of role division for that project:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"800\" height=\"800\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min.jpg\" alt=\"Randi Mays\" class=\"wp-image-1414\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min.jpg 800w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min-300x300.jpg 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min-150x150.jpg 150w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2022\/12\/Randi-Mays-min-768x768.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"translation-block\"><em><em>\u201cI recently oversaw the creation of 34 algorithms for a big industry sponsor. When integrating our team and the sponsored team, it was important to have strong project governance. I built the whole framework of the project, identified the teams, laid out the procedures for decision-making power, and made sure everyone knew what their roles and responsibilities were in the project.\u201d<\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<p class=\"has-background translation-block\" style=\"background-color:#e5f6fe\">\ud83d\udcd6 Learn more about managing projects by browsing our <a href=\"https:\/\/plaky.com\/learn\/glossary\/\" target=\"_blank\" rel=\"noreferrer noopener\">Project Management Glossary of Terms<\/a>, where you\u2019ll find a wide range of project management terminology, from basic to advanced.<\/p>\n\n\n\n<h2 id=\"implement-a-project-governance-plan-with-plaky-by-cake-com\" class=\"wp-block-heading translation-block\">Implement a project governance plan with Plaky by CAKE.com<\/h2>\n\n\n\n<p class=\"translation-block\">Specialized <a href=\"https:\/\/plaky.com\/project-management-software\" target=\"_blank\" rel=\"noreferrer noopener\">project management software<\/a> such as Plaky can help you apply the principles and components of project governance in your company.<\/p>\n\n\n\n<p class=\"custom-btn translation-block\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Try Plaky by CAKE.com for free<\/a><\/p>\n\n\n\n<p class=\"translation-block\"><a href=\"https:\/\/app.plaky.com\/signup\" type=\"link\" id=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky<\/a> by <a href=\"https:\/\/cake.com\/\" type=\"link\" id=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a> helps you manage stakeholders and promote accountability by allowing you to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/features\/board\" target=\"_blank\" rel=\"noreferrer noopener\">Create a board<\/a> with a detailed overview of your project governance plan,<\/li>\n\n\n\n<li class=\"translation-block\">Manage projects and <a href=\"https:\/\/plaky.com\/features\/files\" target=\"_blank\" rel=\"noreferrer noopener\">include all their relevant information<\/a>,<\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/features\/items\" target=\"_blank\" rel=\"noreferrer noopener\">Assign items<\/a> to the people accountable for them,<\/li>\n\n\n\n<li class=\"translation-block\">Set up <a href=\"https:\/\/plaky.com\/features\/fields\" target=\"_blank\" rel=\"noreferrer noopener\">due dates<\/a> for each item,<\/li>\n\n\n\n<li class=\"translation-block\">Include all stakeholders, and<\/li>\n\n\n\n<li class=\"translation-block\">Communicate regularly through <a href=\"https:\/\/plaky.com\/features\/comments\" target=\"_blank\" rel=\"noreferrer noopener\">comments<\/a>.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image translation-block\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"552\" src=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Task-management-in-Plaky.png\" alt=\"A sales pipeline board shown in Plaky project management software\" class=\"wp-image-6697\" srcset=\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Task-management-in-Plaky.png 1200w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Task-management-in-Plaky-300x138.png 300w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Task-management-in-Plaky-1024x471.png 1024w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Task-management-in-Plaky-768x353.png 768w, https:\/\/plaky.com\/learn\/wp-content\/uploads\/2023\/10\/Task-management-in-Plaky-18x8.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Enjoy efficient <a href=\"https:\/\/plaky.com\/blog\/what-is-task-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">task management<\/a> in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"translation-block\">As you can see, all project information can be in one place, and you can easily create a communication plan too. Plus, transparency and accountability are guaranteed as project progress is visible to all stakeholders!<\/p>\n\n\n\n<p class=\"translation-block\"><em>Looking for a tool that will help you implement project governance efficiently? Sign up for a free 14-day Plaky trial now!<\/em><\/p>\n\n\n\n<p class=\"custom-btn translation-block\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Get started with Plaky by CAKE.com<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>La gobernanza de proyectos define c\u00f3mo se gestionar\u00e1n los proyectos en una organizaci\u00f3n. Descubre la definici\u00f3n y los componentes de este marco estrat\u00e9gico.<\/p>","protected":false},"author":16,"featured_media":6698,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[6,4],"tags":[],"class_list":["post-1531","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-basic-terminology","category-project-management"],"acf":[],"_links":{"self":[{"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/posts\/1531","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/users\/16"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/comments?post=1531"}],"version-history":[{"count":40,"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/posts\/1531\/revisions"}],"predecessor-version":[{"id":12220,"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/posts\/1531\/revisions\/12220"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/media\/6698"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/media?parent=1531"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/categories?post=1531"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/learn\/es\/wp-json\/wp\/v2\/tags?post=1531"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}