- \n
- Keep collaboration flowing, <\/li>\n\n\n\n
- Update clients with ease, and <\/li>\n\n\n\n
- Organize that headache of a timeline. <\/li>\n<\/ul>\n\n\n\n
Let\u2019s see how you can use Plaky effectively and boost your creative team\u2019s success!<\/p>\n\n\n
\n![\"\"](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Plaky-for-creative-project-management-cover.png\")
<\/figure>\n<\/div>\n\n\n<\/div>\n\n\n\nWhy should creative teams use Plaky by CAKE.com?<\/h2>\n\n\n\n
Creative teams usually deal with tight deadlines<\/a>, miscommunication, and disorganized task management. This can lead to too much stress for one manager to bear.<\/p>\n\n\n\n
According to Vladimir Milic<\/a>, the CEO of the marketing company VM Digital, that\u2019s exactly why they turned to Plaky:<\/p>\n\n\n\n
\n\n![\"\"](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Vladimir-Milic.jpg\")
<\/figure>\n<\/div>\n\n\n\n\n\u201cPlaky allowed us to sort some things out in terms of projects, to-do lists, some day-to-day matters, and certain interpersonal and organizational capabilities and protocols.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n
\n\ud83d\udca1Plaky Pro Tip<\/strong><\/p>\n\n\n\n
If you want to know exactly how VM Digital started using Plaky and their experience with it, read the whole story below:<\/p>\n\n\n\n
- \n
- This Digital Marketing Company Improved Project Efficiency With Plaky<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
How Plaky by CAKE.com solves common creative project management challenges<\/h2>\n\n\n\n
Plaky by CAKE.com doesn\u2019t just make creative project management easier \u2014 it solves many of the common struggles of creative teams, like:<\/p>\n\n\n\n
- \n
- Limited budget <\/strong>\u2014 Small creative teams often struggle with a limited budget, but Plaky offers unlimited users, boards, and items, as well as most of its views, in the free plan<\/a>. This way, you can use all PM features you need as a small team and <\/em>scale with ease.<\/li>\n\n\n\n
- Client communication<\/strong> \u2014 Needy clients take up too much of a creative PM\u2019s time. To combat that, add them to your Plaky board as viewers and keep them updated with ease.<\/li>\n\n\n\n
- Quick turnarounds<\/strong> \u2014 While dealing with too much work, teams need to keep an eye on their deadlines too. Plaky\u2019s Gantt view gives PMs an in-depth overview of the project timeline<\/a>. With it, you\u2019ll spot deadline issues before they wreak havoc.<\/li>\n\n\n\n
- Work overload<\/strong> \u2014 Creatives can often get overworked and burn out, so tracking your team\u2019s workload is a must. You can get a better overview of individual schedules by toggling Gantt view\u2019s filters and settings in Plaky. Don\u2019t let overlapping tasks or gaps in the timeline disrupt productivity!<\/li>\n\n\n\n
- Limited resources<\/strong> \u2014 You need a way to juggle physical resources, budget, and workforce in a limited time frame. In that case, simply add each project resource as a custom field<\/a> in your board and use Plaky to track them. For example, play around with the Gantt view settings to see if a physical resource is needed in 2 places at the same time. Another option is to use the Status field to give more info about each resource’s state, current location, quantity, and more.<\/li>\n\n\n\n
- Scope creep<\/strong><\/a> \u2014 All of these issues can lead to your scope growing out of proportion. Lucky, you can use Plaky\u2019s activity log<\/a> to track every change made to your board. This information will help you stay on top of your project scope and spot any issues before they get out of hand.<\/li>\n<\/ul>\n\n\n
\n![\"Gantt](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Prioritizing-at-a-glance-with-Plakys-Gantt-chart.png\")
Prioritizing deadlines at a glance with Plaky’s Gantt chart<\/figcaption><\/figure>\n<\/div>\n\n\n \n
\n\nBest creative project management software<\/h2>\n
Creative teams need to deal with a lot, from creative blocks to needy clients. Don\u2019t deal with organizational issues, too \u2014 get Plaky by CAKE.com!<\/p>\n\n
\n Sign up<\/a>\n\n Learn more<\/a>\n <\/div>\n <\/div>\n\n\n\n \n ![\"Illustration\"](\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/default.png\")
\n <\/picture>\n <\/div>\n<\/div>\n <\/p>\n\n\n\nHow to organize a Plaky board for your creative team<\/h2>\n\n\n\n
With lots of urgent client requests, if you waste too much time onboarding new talent, you might even lose some clients. So, Plaky\u2019s main attribute to creative teams is its ease of use<\/strong>. <\/p>\n\n\n\n
Of course, that\u2019s not all \u2014 once you get your bearings, you can create the perfect Plaky board to optimize your creative project management<\/a>. Let\u2019s see the steps you can take to achieve this.<\/p>\n\n\n\n
#1 Set up a custom board or use a ready-made template<\/h3>\n\n\n\n
In Plaky by CAKE.com, you can either make a board yourself or start easy with a template<\/strong>.<\/p>\n\n\n\n
You can set up your project from scratch with custom fields<\/a>. These let you create a board personalized to your needs<\/em> \u2014 whether that\u2019s advertising or book publishing.<\/p>\n\n\n\n
But if setting up boards yourself takes too much time, you can always visit Plaky\u2019s template center<\/a>. From there, you can choose a template \u2014 like the design requests template<\/a> \u2014 and not worry about scrolling through and adding field types yourself.<\/p>\n\n\n\n
On top of that, if there\u2019s a project structure that repeats frequently, you can always save a board you\u2019ve made from scratch as a template. No setting up from scratch ever again!<\/p>\n\n\n
\n![\"Design](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Creating-a-design-management-board-in-Plaky.png\")
Creating a design management board in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n Create your own board templates in Plaky<\/a><\/p>\n\n\n\n
#2 Delegate and manage tasks<\/h3>\n\n\n\n
Once you\u2019ve got your board set up, it\u2019s time to add tasks. <\/p>\n\n\n\n
Unlike more traditional tools like spreadsheets, tasks in Plaky are neatly sorted in item groups \u2014 and each item<\/a> or field focuses on visual clarity to get your team on the same page. <\/p>\n\n\n\n
For example, you can use the Person field to make task ownership transparent. This increases accountability and lets your team know who to contact regarding that task.<\/p>\n\n\n\n
To reduce confusion in your team even more, use subitems and break down complex tasks into several easy-to-understand ones. That way, you and your team can easily keep a keen eye on your workload and deadlines.<\/p>\n\n\n
\n![\"Creating](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Splitting-complex-tasks-into-subitems-in-Plaky.png\")
Splitting complex tasks into subitems in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n But, with so many tasks and subtasks, you need a way to manage them without wasting time. In that case, you can use bulk actions<\/strong> in Plaky to move, duplicate, and trash items \u2014 or even convert multiple items into subitems at once!<\/p>\n\n\n\n
\n\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n
If you\u2019re thinking of switching from another app to Plaky, but don\u2019t want to recreate your whole project \u2014 you can simply import it! Learn how to import data into Plaky here:<\/p>\n\n\n\n
- \n
- Import Board Data | Plaky | CAKE.com Updates<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
#3 Communicate effectively <\/h3>\n\n\n\n
Say you\u2019re working on an urgent brand book for a client \u2014 one designer is working on typography and color schemes, and another on logo designs.<\/p>\n\n\n\n
If they don\u2019t communicate, the final product will be mismatched, and the client will be furious. <\/p>\n\n\n\n
In Plaky, collaboration<\/a> flows naturally with dedicated comments<\/a> and @mentions. The way communication is organized means all info is tied to an item and accessible to everyone \u2014 so no one gets left in the dark and ends up working in silos<\/a>.<\/p>\n\n\n
\n![\"Comments](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Centralize-communication-in-Plakys-comments.png\")
Centralize communication in Plaky’s comments<\/figcaption><\/figure>\n<\/div>\n\n\n Further, with notifications<\/a>, no team member will miss information about an item they\u2019re subscribed to. This way, you avoid having to wait for someone to simply notice a change \u2014 and any disastrous delays.<\/p>\n\n\n\n
Keep team communication centralized with Plaky<\/a><\/p>\n\n\n\n
#4 Share files with ease<\/h3>\n\n\n\n
Creative teams share, create, and manage tons of files on a daily basis. So, you need an easy way to store and organize them in your project.<\/p>\n\n\n\n
In Plaky, files are organized like all project information \u2014 each item has a separate files<\/a> tab where you can store all task-specific PDFs, PNGs, JPGs, etc.<\/p>\n\n\n\n
A lengthy review process can lead to delays and bottlenecks. However, Plaky\u2019s file organization makes this process more efficient by keeping files centralized in one shared hub. <\/p>\n\n\n\n
This way, there\u2019s no need to waste time switching between Plaky and other file-sharing tools. Instead, reviews flow easily, and teams can move on to their next task sooner.<\/p>\n\n\n
\n![\"File](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Making-the-review-process-efficient-with-Plakys-file-sharing.png\")
Making the review process efficient with Plaky’s file sharing<\/figcaption><\/figure>\n<\/div>\n\n\n \n
\n\nKeep collaboration centralized<\/h2>\n
Scattered collaboration leads to confusion, wasted time, and lackluster results. Plaky by CAKE.com encourages collaboration and<\/em> keeps it in one place!<\/p>\n\n
\n Sign up<\/a>\n\n Learn more<\/a>\n <\/div>\n <\/div>\n\n\n\n \n ![\"Illustration\"](\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/features.png\")
\n <\/picture>\n <\/div>\n<\/div>\n <\/p>\n\n\n\n#5 Use custom views to stay flexible<\/h3>\n\n\n\n
Since creative work can get hectic, you can\u2019t simply rely on one perspective on your project. You need flexibility in how you approach creative project management. <\/p>\n\n\n\n
So, Plaky gives you several views, depending on what you need to observe:<\/p>\n\n\n\n
- \n
- Table view <\/strong>\u2014 a full table-based overview of project tasks that\u2019s best for adding and manipulating items, setting up custom fields, and organizing item groups.<\/li>\n\n\n\n
- Kanban view<\/strong><\/a> <\/strong>\u2014 an overview of items based on their status that\u2019s ideal for spotting bottlenecks<\/a>, keeping an eye on progress, and prioritizing effectively.<\/li>\n\n\n\n
- Gantt view<\/strong><\/a> \u2014 a visual representation of items on your project timeline that\u2019s good for keeping an eye on the scope, tracking work overload<\/a>, and manipulating deadlines with a simple click-and-drag.<\/li>\n\n\n\n
- Chart view<\/strong><\/a> \u2014 a pie or bar chart made up of your project information that\u2019s best for tracking project progress, analyzing project data, and deciding on future changes.<\/li>\n<\/ul>\n\n\n\n
Each view in Plaky is fully customizable, with plenty of sorting and filtering<\/a> options. So, even with a bajillion creative tasks, you\u2019ll always find the exact info you need with zero effort.<\/p>\n\n\n
\n![\"Chart](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Using-Plakys-Chart-view-to-track-client-request-data.png\")
Using Plaky’s chart view to track client request data<\/figcaption><\/figure>\n<\/div>\n\n\n Keep processes flexible with Plaky<\/a><\/p>\n\n\n\n
#6 Boost productivity with time tracking<\/h3>\n\n\n\n
With tight deadlines and impatient clients, you need ways to accurately predict timelines for future tasks. That\u2019s only possible if you know how much time similar tasks took to complete in the past.<\/p>\n\n\n\n
Plaky\u2019s time tracking integration with Clockify<\/a> lets you do just that \u2014 log how much time your team spends on different tasks.<\/p>\n\n\n\n
This information lets you keep an eye on your team\u2019s productivity and make sure all deadlines are met. <\/p>\n\n\n\n
Later, you can use tracking data in Clockify to easily create invoices and bill your clients. With clear results, no matter how large your project gets, you can make an invoice in no time.<\/p>\n\n\n
\n![\"Plaky](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Tracking-time-with-Plakys-Clockify-integration.png\")
Tracking time with Plaky’s Clockify integration<\/figcaption><\/figure>\n<\/div>\n\n\n \n\ud83d\udca1Plaky Pro Tip<\/strong><\/p>\n\n\n\n
Plaky + Clockify integration saves you time by letting you organize your projects and track hours in one tool. Read more:<\/p>\n\n\n\n
- \n
- Plaky-Clockify Integration: Why Connecting Tasks & Time Matters<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
#7 Optimize your workflow with automations<\/h3>\n\n\n\n
Creative teams have more than enough on their plate \u2014 managing their boards constantly is the last thing you want to add to it.<\/p>\n\n\n\n
So, how do you make sure your board stays organized, with no update forgotten, and no mistakes made? You use Plaky\u2019s automations<\/a>.<\/p>\n\n\n\n
With automation, you can get rid of the menial, repetitive tasks your team performs and delegate them to Plaky. This way, you improve productivity, reduce the chance of burnout, and create a smooth workflow<\/a>.<\/p>\n\n\n\n
For example, say you need to add a regular client as a reviewer of a task once it\u2019s done. Instead of having a team member scroll through the list of people, forget the name, or simply misclick \u2014 you can have an automation do it. <\/p>\n\n\n
\n![\"Board](\"https:\/\/plaky.com\/learn\/wp-content\/uploads\/2025\/09\/Automating-the-review-process-with-Plaky.png\")
Automate adding a client to the review process with Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n Even though automation helps, keeping track of what to focus on with too many tasks is still a struggle for most teams. Plaky\u2019s conditional coloring<\/a> lets you fix that \u2014 e.g., you can set it to highlight an item as the deadline approaches. <\/p>\n\n\n\n
Now, your teams can focus on work and<\/em> know exactly what to prioritize.<\/p>\n\n\n\n
- Kanban view<\/strong><\/a> <\/strong>\u2014 an overview of items based on their status that\u2019s ideal for spotting bottlenecks<\/a>, keeping an eye on progress, and prioritizing effectively.<\/li>\n\n\n\n
- Table view <\/strong>\u2014 a full table-based overview of project tasks that\u2019s best for adding and manipulating items, setting up custom fields, and organizing item groups.<\/li>\n\n\n\n
- Client communication<\/strong> \u2014 Needy clients take up too much of a creative PM\u2019s time. To combat that, add them to your Plaky board as viewers and keep them updated with ease.<\/li>\n\n\n\n
- Limited budget <\/strong>\u2014 Small creative teams often struggle with a limited budget, but Plaky offers unlimited users, boards, and items, as well as most of its views, in the free plan<\/a>. This way, you can use all PM features you need as a small team and <\/em>scale with ease.<\/li>\n\n\n\n
- This Digital Marketing Company Improved Project Efficiency With Plaky<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n
![\"Illustration\"](\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/default@2x.png)
\n <\/picture>\n <\/div>\n<\/div>\n <\/p>\n\n\n\n![\"Illustration\"](\"https:\/\/plaky.com\/learn\/wp-content\/themes\/cake-learn\/src\/images\/plaky\/banners\/features@2x.png)
\n <\/picture>\n <\/div>\n<\/div>\n <\/p>\n\n\n\n