{"id":242,"date":"2022-02-25T15:56:18","date_gmt":"2022-02-25T15:56:18","guid":{"rendered":"https:\/\/plaky.com\/help\/?p=242"},"modified":"2026-03-11T10:34:44","modified_gmt":"2026-03-11T10:34:44","slug":"overview-4","status":"publish","type":"post","link":"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/overview-4\/","title":{"rendered":"User Roles and Ownership"},"content":{"rendered":"\n<p class=\"translation-block\">Plaky offers a range of different user and ownership roles that help you and your coworkers have a better control of your Space, overview of each-others tasks and work status enabling you to fully enjoy all the features and functionalities available in Plaky.<\/p>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">User Role\/Type<\/h2>\n\n\n\n<p class=\"translation-block\">These are roles\/types available in Plaky:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Admin<\/li>\n\n\n\n<li class=\"translation-block\">Member<\/li>\n\n\n\n<li class=\"translation-block\">Viewer (available on <a href=\"https:\/\/plaky.com\/help\/administration\/billing\/plaky-subscription-plans-and-extra-features\/\">paid plans<\/a> only)<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Please keep in mind that CAKE.com permissions also apply, as CAKE.com functions as the parent organization. For more information on CAKE.com permissions and their influence on individual products, refer to <a href=\"https:\/\/cake.com\/help\/administration\/roles-and-permissions\/\">this article<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<h4 class=\"wp-block-heading translation-block\">Admin<\/h4>\n\n\n\n<p class=\"translation-block\">Admin is a user who was promoted to Admin role by another Admin. Admins have all permissions available on one account, except for deleting a Workspace. They can modify and configure the Space, one or more, modify, configure and change Boards and Tasks, control access permissions for other Users and assign ownership of any entity to a Member or another Admin of their choice.<\/p>\n\n\n\n<h4 class=\"wp-block-heading translation-block\">Member<\/h4>\n\n\n\n<p class=\"translation-block\">Members are users that have permissions to do the following:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Board (create\/edit; invite to private Boards if they are members of them)<\/li>\n\n\n\n<li class=\"translation-block\">Item (create\/edit)<\/li>\n\n\n\n<li class=\"translation-block\">Folder (create\/edit)<\/li>\n\n\n\n<li class=\"translation-block\">Users (invite Users to Board\/Item)<\/li>\n\n\n\n<li class=\"translation-block\">Profile settings (edit their own account)<\/li>\n\n\n\n<li class=\"translation-block\">Comments and files (add)<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading translation-block\">Viewer<\/h4>\n\n\n\n<p class=\"translation-block\">Viewers are users that can read all the content available in the Space they&#8217;re invited to, but cannot modify or change any configuration and don&#8217;t have any editing permissions. <\/p>\n\n\n\n<p class=\"translation-block\">Viewers are available in Pro and Enterprise plans, where you can add 5 viewers for free for each paid user seat. Check out <a href=\"https:\/\/plaky.com\/help\/administration\/billing\/guide-to-user-seats-at-plaky\/\">this article<\/a> for more information.<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Space type can be <strong>Open<\/strong> or <strong>Closed<\/strong>. Permissions granted to different user roles\/types may be restricted in Closed Spaces.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Admins can change other Users&#8217; (including other Admins&#8217;) User type\/role.<\/p>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Closed Space is available <span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">only on the\u00a0<\/span><a href=\"https:\/\/plaky.com\/help\/administration\/billing\/plaky-subscription-plans-and-extra-features\/\"><span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">Pro and Enterprise pl<\/span>ans<\/a>.<\/p>\n<\/div><\/div>\n\n\n\n<h2 class=\"wp-block-heading translation-block\">Ownership<\/h2>\n\n\n\n<p class=\"translation-block\">Different User types\/roles can have a function of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\">Space Owner<\/li>\n\n\n\n<li class=\"translation-block\">Board Owner<\/li>\n\n\n\n<li class=\"translation-block\">Item Owner<\/li>\n\n\n\n<li class=\"translation-block\">Space\/Board Member<\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\">Ownership in Plaky grants users distinct permissions, enabling them to perform a wide range of actions and tasks within the Space\/Board\/Item, regardless of their User type\/role<\/p>\n\n\n\n<h4 class=\"wp-block-heading translation-block\">Space Owner<\/h4>\n\n\n\n<p class=\"translation-block\">Space Owner is a User (Admin or Member) who created the Space, or was granted Ownership and <a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/space-access-permissions-2\/\">permissions<\/a> by another Owner of that Space. <strong><a href=\"https:\/\/plaky.com\/help\/administration\/user_management\/grant-ownership\/\">Granting Ownership<\/a><\/strong> is an action by which the Owner of Space, Board or Item assigns another user as Owner of that entity (they can also remove themself as Owner then if needed).<\/p>\n\n\n\n<h4 class=\"wp-block-heading translation-block\">Board Owner<\/h4>\n\n\n\n<p class=\"translation-block\">Board Owners are either Users that created a Board, or to whom the ownership was granted by another Owner of that Board. Board Owner can be both Admin or Member, and they can add, edit, configure or delete and make all other modifications in the Board, Item Group, or any other entity available on that Plaky Board. Mentioned permissions are determined based on ownership, not on the User type\/Role.<\/p>\n\n\n\n<h4 class=\"wp-block-heading translation-block\">Item Owner<\/h4>\n\n\n\n<p class=\"translation-block\">Item Owners are Users that created Items, or were granted ownership by another Owner of the same item. <a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/item-access-permissions\/#item-subscription\">Item subscriber<\/a> is a User subscribed to the Item.<\/p>\n\n\n\n<h4 class=\"wp-block-heading translation-block\">Space\/Board Member<\/h4>\n\n\n\n<p class=\"translation-block\">Space\/Board Members are all Users (Admins, Members, Viewers) with access to the Workspace&#8217;s domain. They have access to the Main Space and can have access to one or multiple more Spaces and Boards depending on their or the Workspace&#8217;s needs.<\/p>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Admins can appoint themselves Owners of any Plaky entity, unless their access level is restricted by their ownership status and the permissions set by the Board\/Space Owner.<\/p>\n<\/div><\/div>\n\n\n\n<p class=\"translation-block\">Check out <a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/permissions-overview\/\">this article<\/a> for an overview of Plaky Permissions.<\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading translation-block\">Related Articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/space-access-permissions-2\/\">Space Permissions<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/board-permissions-2\/\">Board Permissions<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/item-access-permissions\/\">Item Permissions<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/permissions-overview\/\">Permissions overview<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Plaky offers a range of different user and ownership roles that help you and you&#8230;","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[32],"tags":[],"class_list":["post-242","post","type-post","status-publish","format-standard","hentry","category-roles-and-permissions"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/plaky.com\/help\/author\/tamara-radijevac\/"},"_links":{"self":[{"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/posts\/242","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/comments?post=242"}],"version-history":[{"count":55,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/posts\/242\/revisions"}],"predecessor-version":[{"id":8941,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/posts\/242\/revisions\/8941"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/media?parent=242"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/categories?post=242"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/tags?post=242"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}