{"id":1540,"date":"2022-08-08T12:31:52","date_gmt":"2022-08-08T12:31:52","guid":{"rendered":"https:\/\/plaky.com\/help\/?p=1540"},"modified":"2026-03-11T10:23:03","modified_gmt":"2026-03-11T10:23:03","slug":"item-access-permissions","status":"publish","type":"post","link":"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/item-access-permissions\/","title":{"rendered":"Item Permissions"},"content":{"rendered":"\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>Item Owner<\/strong>: User that created Item or was <a href=\"https:\/\/plaky.com\/help\/administration\/user_management\/grant-ownership\/\">assigned Item Ownership<\/a> by another user<\/li>\n\n\n\n<li class=\"translation-block\"><strong>Item Subscriber<\/strong>: Admin, Member or Viewer subscribed to Item <\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-table is-style-regular has-small-font-size\"><table class=\"has-fixed-layout\"><thead><tr><th class=\"has-text-align-center\" data-align=\"center\">manage item<\/th><th class=\"has-text-align-center\" data-align=\"center\">admin<\/th><th class=\"has-text-align-center\" data-align=\"center\">member<\/th><th class=\"has-text-align-center\" data-align=\"center\">viewer<\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-center\" data-align=\"center\">add\/rename\/move to group or delete new item<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">drag&amp;drop item <\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">edit item attributes<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">configure status\/tag\/date or person attribute<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f*<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f*<\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">subscribe any user\/team that is member of workspace\/space\/<br>board to item in public board<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">subscribe any user\/team that is member of workspace\/space\/<br>board to item in private board<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f if board member<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f if board member<\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">unsubscribe user\/team from item<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f if board owner<\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">unsubscribe oneself from item<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">promote user to item owner<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f if board owner<\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><\/tr><tr><td class=\"has-text-align-center\" data-align=\"center\">leave\/edit\/delete your comment\/upload file<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\">\u2714\ufe0f<\/td><td class=\"has-text-align-center\" data-align=\"center\"><strong>X<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<div class=\"wp-block-custom-highlight-box custom-box color-indigo\"><div class=\"box-header\"><svg width=\"20\" height=\"20\" viewBox=\"0 0 24 24\" fill=\"none\"><mask id=\"mask-indigo\" style=\"mask-type:alpha\" maskUnits=\"userSpaceOnUse\" x=\"0\" y=\"0\" width=\"24\" height=\"24\"><rect width=\"24\" height=\"24\" fill=\"#D9D9D9\"><\/rect><\/mask><g mask=\"url(#mask-indigo)\"><path d=\"M12 17C12.2833 17 12.5208 16.9042 12.7125 16.7125C12.9042 16.5208 13 16.2833 13 16C13 15.7167 12.9042 15.4792 12.7125 15.2875C12.5208 15.0958 12.2833 15 12 15C11.7167 15 11.4792 15.0958 11.2875 15.2875C11.0958 15.4792 11 15.7167 11 16C11 16.2833 11.0958 16.5208 11.2875 16.7125C11.4792 16.9042 11.7167 17 12 17ZM11 13H13V7H11V13ZM12 22C10.6167 22 9.31667 21.7375 8.1 21.2125C6.88333 20.6875 5.825 19.975 4.925 19.075C4.025 18.175 3.3125 17.1167 2.7875 15.9C2.2625 14.6833 2 13.3833 2 12C2 10.6167 2.2625 9.31667 2.7875 8.1C3.3125 6.88333 4.025 5.825 4.925 4.925C5.825 4.025 6.88333 3.3125 8.1 2.7875C9.31667 2.2625 10.6167 2 12 2C13.3833 2 14.6833 2.2625 15.9 2.7875C17.1167 3.3125 18.175 4.025 19.075 4.925C19.975 5.825 20.6875 6.88333 21.2125 8.1C21.7375 9.31667 22 10.6167 22 12C22 13.3833 21.7375 14.6833 21.2125 15.9C20.6875 17.1167 19.975 18.175 19.075 19.075C18.175 19.975 17.1167 20.6875 15.9 21.2125C14.6833 21.7375 13.3833 22 12 22ZM12 20C14.2333 20 16.125 19.225 17.675 17.675C19.225 16.125 20 14.2333 20 12C20 9.76667 19.225 7.875 17.675 6.325C16.125 4.775 14.2333 4 12 4C9.76667 4 7.875 4.775 6.325 6.325C4.775 7.875 4 9.76667 4 12C4 14.2333 4.775 16.125 6.325 17.675C7.875 19.225 9.76667 20 12 20Z\" fill=\"#3F51B5\"><\/path><\/g><\/svg><span class=\"box-label\">Info<\/span><\/div><div class=\"box-content\">\n<p class=\"translation-block\">Viewer user type is available <span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\">only on\u00a0<a href=\"https:\/\/plaky.com\/help\/administration\/billing\/plaky-subscription-plans-and-extra-features\/\" target=\"_blank\">paid plans<\/a><\/span>.<\/p>\n<\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading translation-block\">Item subscription<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"translation-block\"><strong>User <\/strong>or<strong> Team<\/strong> added to <strong>Person Field<\/strong> is automatically <strong>subscribed<\/strong> to that Item<\/li>\n\n\n\n<li class=\"translation-block\">After <strong>User<\/strong> or <strong>Team<\/strong> is removed from <strong>Person Field<\/strong> of certain Item, they are still subscribed to that Item<\/li>\n\n\n\n<li class=\"translation-block\">Any Member of Workspace can be subscribed to Item on <strong>Public Board<\/strong><\/li>\n\n\n\n<li class=\"translation-block\">Only Members\/Teams subscribed to the specific <strong>Private Board<\/strong> can be subscribed to Item located on that Board<\/li>\n\n\n\n<li class=\"translation-block\">All Item Owners and subscribers receive all Email and Bell Notifications related to Item change, added Comments if Notifications are enabled in the Notification settings <\/li>\n<\/ul>\n\n\n\n<p class=\"translation-block\"><sup>* If Board access permissions are set to <strong>Edit everything<\/strong>. Check out <a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/board-permissions-2\/\">this text<\/a> to learn more about Board permissions.<\/sup><\/p>\n\n\n\n<div class=\"wp-block-group related-articles\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading translation-block\">Related Articles<\/h3>\n\n\n\n<ul class=\"wp-block-list related-articles-list\">\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/overview-4\/\">User role and ownership<\/a><\/li>\n\n\n\n<li class=\"translation-block\"><a href=\"https:\/\/plaky.com\/help\/administration\/roles-and-permissions\/permissions-overview\/\">Permissions overview<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"manage item admin member viewer add\/rename\/move to group or delete new item \u2714?&#8230;","protected":false},"author":3,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_helpful_status":1,"_searchwp_excluded":"","footnotes":""},"categories":[32],"tags":[],"class_list":["post-1540","post","type-post","status-publish","format-standard","hentry","category-roles-and-permissions"],"acf":[],"featured_image_src":null,"author_info":{"display_name":"tamara radijevac","author_link":"https:\/\/plaky.com\/help\/author\/tamara-radijevac\/"},"_links":{"self":[{"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/posts\/1540","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/comments?post=1540"}],"version-history":[{"count":45,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/posts\/1540\/revisions"}],"predecessor-version":[{"id":8937,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/posts\/1540\/revisions\/8937"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/media?parent=1540"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/categories?post=1540"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/help\/wp-json\/wp\/v2\/tags?post=1540"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}