{"id":7661,"date":"2024-06-19T14:19:40","date_gmt":"2024-06-19T14:19:40","guid":{"rendered":"https:\/\/plaky.com\/blog\/?p=7661"},"modified":"2026-03-05T12:00:27","modified_gmt":"2026-03-05T12:00:27","slug":"project-management-myths","status":"publish","type":"post","link":"https:\/\/plaky.com\/blog\/project-management-myths\/","title":{"rendered":"Debunking 7 Common Project Management Myths"},"content":{"rendered":"\n<p><em>\u201cThe road to hell is paved with good intentions.\u201d<\/em><\/p>\n\n\n\n<p>It\u2019s worth remembering this phrase when you get a piece of advice. Most advice is well-meaning, but sometimes, it\u2019s just way off base.<\/p>\n\n\n\n<p>It\u2019s not uncommon for wrong advice to get repeated so often that it becomes a myth \u2014 something that\u2019s taken for granted.<\/p>\n\n\n\n<p>In this text, I\u2019ll go over some of the more common project management myths that you should be aware of and avoid. I\u2019ll also mention when these myths should be followed since some of them can be correct in the right context.<\/p>\n\n\n\n<p>To start with, let\u2019s take a common myth that is used outside of project management as frequently as it is used in project management.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"600\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/06\/Project-management-myths-cover.png\" alt=\"Project management myths - cover\" class=\"wp-image-10537\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/06\/Project-management-myths-cover.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/06\/Project-management-myths-cover-600x300.png 600w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/06\/Project-management-myths-cover-1110x555.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/06\/Project-management-myths-cover-768x384.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/06\/Project-management-myths-cover-18x9.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/06\/Project-management-myths-cover-120x60.png 120w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/div>\n\n\n<h2 id=\"myth-1-the-customer-is-always-right\" class=\"wp-block-heading\">Myth #1: The customer is always right<\/h2>\n\n\n\n<p>Imagine you\u2019re a doctor. A patient comes to you and says: \u201c<em>Hey, doc, I need you to prescribe me this and this medicine. I should take it 3 times a day for 7 days and avoid physical activity. If I get a high fever, I should also take this pill, but no more than twice per day.<\/em>\u201d<\/p>\n\n\n\n<p>Sounds ridiculous, doesn\u2019t it? You\u2019re the doctor, but the patient already <em>\u201cknows\u201d <\/em>exactly what their diagnosis is and how to treat it.<\/p>\n\n\n\n<p>Well, that\u2019s often what user feedback for developing projects looks like. The users and customers don\u2019t just come to you with their issues. They also (strongly) suggest how to fix them, because, of course they do.<\/p>\n\n\n\n<p>Just like the patient isn\u2019t a doctor, and therefore doesn\u2019t have the medical knowledge needed to gather the right data and interpret it properly (i.e., which blood tests to take and how to decipher their results), the customer isn\u2019t a project leader with access to project data.<\/p>\n\n\n\n<h3 id=\"the-truth-listen-for-symptoms-and-not-for-solutions\" class=\"wp-block-heading\">The truth: Listen for symptoms and not for solutions<\/h3>\n\n\n\n<p>You <em>should<\/em> listen to your customers.&nbsp;<\/p>\n\n\n\n<p>In project management, they can \u2014 and will \u2014 shine a light on problems that need fixing.&nbsp;<\/p>\n\n\n\n<p><strong>Just don\u2019t blindly implement their solutions, because they are likely to not fix the issue or cause other issues<\/strong>.<\/p>\n\n\n\n<p>For example, in Fortnite, shotguns used to be by far the best weapon. The players were shouting at the top of their lungs at the developers to reduce the damage it did, and so the devs listened and did just that. It didn\u2019t make any difference.<\/p>\n\n\n\n<p>Then they analyzed the situation and realized that the problem wasn\u2019t the shotgun damage. It was that the building mechanic forced all encounters to happen in close quarters, where the shotgun shined.&nbsp;<\/p>\n\n\n\n<p>So, they made building resources more scarce and explosive weapons that can destroy buildings more plentiful. This meant that battles could be waged over longer distances, which meant the shotgun was no longer the best weapon in the game. Problem fixed.<\/p>\n\n\n\n<p>In conclusion, the customer is always right when they provide descriptive feedback (how your product makes them feel and why), but their prescriptive feedback (how you should fix the issue) should be taken with a grain of salt.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Are you looking to streamline your game development project pipelines and increase transparency? Then it\u2019s high time you started using a project management tool:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/game-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">7 Best Project Management Tools for Game Development Projects<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"myth-2-project-managers-dont-need-technical-skills\" class=\"wp-block-heading\">Myth #2: Project managers don\u2019t need technical skills<\/h2>\n\n\n\n<p>Occasionally, you\u2019ll hear people say \u2014 with certainty \u2014 that project managers don\u2019t need technical skills. <em>\u201cThey\u2019re just paper pushers,\u201d<\/em> or <em>\u201cIt\u2019s enough that they can communicate and coordinate effectively.\u201d<\/em><\/p>\n\n\n\n<p>In other words, they don\u2019t need to know much or anything about the industry in which they are working \u2014 they only need <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-skills\/#Soft_skills_you_need_for_project_management\" target=\"_blank\" rel=\"noreferrer noopener\">soft skills<\/a>.<\/p>\n\n\n\n<p>Now it just so happens that a lot of my close friends are software developers, so I sometimes listen to them go on technical rants.&nbsp;<\/p>\n\n\n\n<p>And let me tell you something \u2014 I can barely follow what they\u2019re saying. Some things I\u2019ve sort of developed a basic understanding for, but many others just fly right over my head.<\/p>\n\n\n\n<h3 id=\"the-truth-without-technical-skills-you-wont-even-be-able-to-communicate\" class=\"wp-block-heading\">The truth: Without technical skills, you won\u2019t even be able to communicate<\/h3>\n\n\n\n<p>Project managers who don\u2019t have a solid grasp of the ins and outs of their industry, competitors, or even just the technical jargon used within it, will have a difficult time understanding how to orchestrate everything.<\/p>\n\n\n\n<p>I wouldn\u2019t be able to lead a software development project with my friends. No matter how good my leadership, negotiation, and other soft skills were, I would not be able to \u201ccommunicate and coordinate effectively\u201d with them when, half the time, I wouldn\u2019t understand what they were saying.<\/p>\n\n\n\n<p>In this sense, <strong>technical skills are a prerequisite for using soft skills to manage projects<\/strong>.<\/p>\n\n\n\n<p>This problem extends beyond project management and can be applied to many general middle-management positions occupied by inept people who did not rise through the ranks and don\u2019t understand how a job is done. A lot of people have had to suffer under these conditions.<\/p>\n\n\n\n<p>This isn\u2019t to say that a project manager on a software development project should be the top software developer expert in the team. The point is just that some technical skill is very much required to stay on top of the project and move it along.<\/p>\n\n\n\n<h2 id=\"myth-3-project-managers-only-care-about-completing-the-project-on-time-and-budget\" class=\"wp-block-heading\">Myth #3: Project managers only care about completing the project on time and budget<\/h2>\n\n\n\n<p>When looking at<a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-statistics\/\" target=\"_blank\" rel=\"noreferrer noopener\"> project success statistics<\/a>, you\u2019ll often find these three metrics highlighted:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>% of projects completed on time,<\/li>\n\n\n\n<li>% of projects completed within budget, and<\/li>\n\n\n\n<li>% of projects that delivered the promised scope (quality).<\/li>\n<\/ul>\n\n\n\n<p>However, many discussions on what project managers should focus on mention only time and budget. \u201c<em>Which is more important, time or budget<\/em>,\u201d is a frequently asked question, with quality left as an afterthought.<\/p>\n\n\n\n<p>Is there a scenario in which a project manager should only worry about the time and budget?&nbsp;<\/p>\n\n\n\n<p>Perhaps, if we\u2019re talking about a project run by a large organization that has a product manager to worry about quality and features prioritization, as well as a program manager to ensure alignment with the organization\u2019s strategic goals.&nbsp;<\/p>\n\n\n\n<p>Throw in some <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-office\/\" target=\"_blank\" rel=\"noreferrer noopener\">PMO<\/a> support, maybe a change manager as well, and you\u2019ll be left with a <a href=\"https:\/\/plaky.com\/blog\/change-management-vs-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project manager<\/a> who\u2019s in a position to only worry about delivering the project output on time and within budget.<\/p>\n\n\n\n<p>But most project managers won\u2019t ever find themselves in this scenario.&nbsp;<\/p>\n\n\n\n<h3 id=\"the-truth-most-project-managers-wear-many-hats\" class=\"wp-block-heading\">The truth: Most project managers wear many hats<\/h3>\n\n\n\n<p>According to project management statistics, 70% of all project teams are made up of 10 or fewer people. Most projects aren\u2019t run by mega-corporations.&nbsp;<\/p>\n\n\n\n<p>So the average project manager has to wear many hats \u2014 they are also the <a href=\"https:\/\/plaky.com\/blog\/what-does-a-product-manager-do\/\" target=\"_blank\" rel=\"noreferrer noopener\">product manager<\/a>, the change manager, and often even the program manager (59% of PMs manage 2 to 5 projects at the same time).&nbsp;<\/p>\n\n\n\n<p>All of this is to say that <strong>most project managers very much have to care about the quality of the project<\/strong>.<\/p>\n\n\n\n<p>While some project launches are time-sensitive and cannot be postponed \u2014 like anything holiday-related needing to be ready in time for the holiday in question \u2014 most projects depend on quality more than they do on deadlines.<\/p>\n\n\n\n<h2 id=\"myth-4-you-should-stick-to-just-one-methodology\" class=\"wp-block-heading\">Myth #4: You should stick to just one methodology<\/h2>\n\n\n\n<p>A friend of mine who\u2019s a proponent of the \u201c<em>always use one methodology<\/em>\u201d mindset once compared project management methodologies to screw guns and screwdrivers.&nbsp;<\/p>\n\n\n\n<p>The screw gun was Kanban, which his team had been using and which had been working perfectly fine.&nbsp;<\/p>\n\n\n\n<p>Scrum, which their new manager insisted they switch to, was the screwdriver \u2014 a much less efficient tool for solving the same issue.&nbsp;<\/p>\n\n\n\n<p>According to him, everyone\u2019s productivity went down after this transition.<\/p>\n\n\n\n<p>Now, whether or not Scrum was the real cause of problems there, I do not know. It may well have been a \u201c<em>don\u2019t fix it if it ain\u2019t broke<\/em>\u201d situation.&nbsp;<\/p>\n\n\n\n<p>Lots of people take issue with Scrum \u2014 to my entertainment since their displeasure has inspired me to create a bunch of <a href=\"https:\/\/plaky.com\/blog\/project-management-memes\/#scrum-memes\" target=\"_blank\" rel=\"noreferrer noopener\">Scrum memes<\/a>. But the screwdriver vs screw gun analogy doesn\u2019t make sense because it implies that all methodologies serve the same goal \u2014 turning screws.<\/p>\n\n\n\n<p>This isn\u2019t the right way to think about it. Construction projects, game development projects, and marketing projects all have different requirements. So, instead of using one and the same methodology for all of them, it\u2019s better to use the methodology that best fits the project.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Learn how to manage construction projects and how to choose the best PM tool for the construction industry in our guide:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/construction-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Everything You Need to Know About Construction Project Management<\/a>&nbsp;<\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"the-truth-different-methodologies-cater-to-different-kinds-of-projects\" class=\"wp-block-heading\">The truth: Different methodologies cater to different kinds of projects<\/h3>\n\n\n\n<p>You shouldn\u2019t think of <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-management-methodologies\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management methodologies and frameworks<\/a> as more or less powerful tools used for the same goal.&nbsp;<\/p>\n\n\n\n<p>Instead, <strong>it\u2019s better to think of methodologies as completely different tools used for different goals.<\/strong><\/p>\n\n\n\n<p>For example, <a href=\"https:\/\/plaky.com\/learn\/project-management\/waterfall-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Waterfall<\/a> is great for construction projects and not that great for software development, while the opposite is true of <a href=\"https:\/\/plaky.com\/learn\/project-management\/agile-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Agile<\/a>.&nbsp;<\/p>\n\n\n\n<p>If your workflow doesn\u2019t include strict deadlines, then <a href=\"https:\/\/plaky.com\/learn\/project-management\/kanban-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Kanban<\/a> is great. And you can always use some form of <a href=\"https:\/\/plaky.com\/learn\/project-management\/hybrid-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">hybrid methodology<\/a> tailor-made for your workflow.<\/p>\n\n\n\n<p>So, when does it make sense to use only one methodology?<\/p>\n\n\n\n<p>Companies that run a lot of similar projects do stand to benefit from standardizing processes on a company-wide level. Even then, you shouldn\u2019t blindly stick to one methodology as an ironclad rule \u2014 a single approach won\u2019t necessarily fit all departments working on the project equally well.<\/p>\n\n\n\n<h2 id=\"myth-5-agile-doesnt-require-documentation\" class=\"wp-block-heading\">Myth #5: Agile doesn\u2019t require documentation<\/h2>\n\n\n\n<p>Documentation is annoying to gather and update, I get it.&nbsp;<\/p>\n\n\n\n<p>Agile\u2019s lighter approach to documentation is certainly appealing when compared to documentation-heavy methodologies like Waterfall.<\/p>\n\n\n\n<p>After all, Agile was developed as an alternative to Waterfall for software development projects.&nbsp;<\/p>\n\n\n\n<p>With Waterfall, the team would try to work out all the kinks before even writing any lines of code and had difficulty making revisions. This rigid structure makes sense \u2014 and is necessary \u2014 for construction projects, where you can\u2019t simply replace the foundation once you build the walls.&nbsp;<\/p>\n\n\n\n<p>Software development is more flexible and allows you to make changes on the go, so why bog yourself down with boring documentation, right?&nbsp;<\/p>\n\n\n\n<p>Not exactly.<\/p>\n\n\n\n<h3 id=\"the-truth-agile-projects-require-some-documentation\" class=\"wp-block-heading\">The truth: Agile projects require some documentation<\/h3>\n\n\n\n<p>This myth comes to us courtesy of the <a href=\"https:\/\/agilemanifesto.org\/\" target=\"_blank\" rel=\"noreferrer noopener\">Agile Manifesto<\/a>, which states:&nbsp;<\/p>\n\n\n\n<p><em>\u201cWorking software over comprehensive documentation.\u201d<\/em>&nbsp;<\/p>\n\n\n\n<p>The key word here is \u201c<em>comprehensive\u201d<\/em>. What this actually means is that documentation should not stand in the way of actual development.&nbsp;<\/p>\n\n\n\n<p>Or, as Agile practitioners like to put it, it should be JBGE (just barely good enough).<\/p>\n\n\n\n<h2 id=\"myth-6-execution-is-everything\" class=\"wp-block-heading\">Myth #6: Execution is everything<\/h2>\n\n\n\n<p><em>\u201cExecution is everything,\u201d<\/em> is the kind of statement that\u2019s technically correct, but that often gets taken the wrong way or used to justify bad behavior.<\/p>\n\n\n\n<p>Why bother making a detailed plan when things can always fall apart? What matters is how you perform when executing the project, right?<\/p>\n\n\n\n<p>Wrong!<\/p>\n\n\n\n<p>As the British Army eloquently put it: <em>\u201cProper planning and preparation prevents piss poor performance.\u201d<\/em>&nbsp;<\/p>\n\n\n\n<h3 id=\"the-truth-failing-to-plan-is-planning-to-fail\" class=\"wp-block-heading\">The truth: Failing to plan is planning to fail<\/h3>\n\n\n\n<p>\u201c<em>Execution is everything<\/em>,\u201d should serve as a reminder that no matter how good a plan you have, it will fall through if you fail to execute it properly.&nbsp;<\/p>\n\n\n\n<p>When running a marathon, there\u2019s always a chance you\u2019ll twist your ankle. In this case, all your preparation (training, stretching, nutrition, equipment, etc.) won\u2019t help you continue. But not preparing properly will not make you any more likely to cross the finish line.<\/p>\n\n\n\n<p>So don\u2019t take this quote as an excuse to do sloppy planning and preparation (or none at all).&nbsp;<\/p>\n\n\n\n<p>Failing to plan is planning to fail!&nbsp;<\/p>\n\n\n\n<p>If you do so, your success or failure will depend on luck more so than on your skill to execute the project.<\/p>\n\n\n\n<h2 id=\"myth-7-project-management-software-is-too-expensive\" class=\"wp-block-heading\">Myth #7: Project management software is too expensive<\/h2>\n\n\n\n<p>A lot of new businesses start off unprofitable and so they avoid all extra expenses. Among these extra expenses, we also have project management software.<\/p>\n\n\n\n<p>But is PM software really too expensive?<\/p>\n\n\n\n<p>Sure it is \u2014 if you want your 10-person team to use an enterprise solution with loads of features they\u2019re never going to need. But this isn\u2019t the only kind of PM software out there.<\/p>\n\n\n\n<p>Not only are there excellent affordable options to choose from, but some even offer free plans that cover everything a small team needs to get started.<\/p>\n\n\n\n<h3 id=\"the-truth-project-management-software-is-an-investment-that-pays-for-itself\" class=\"wp-block-heading\">The truth: Project management software is an investment that pays for itself<\/h3>\n\n\n\n<p>Take <a href=\"https:\/\/plaky.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky<\/a> by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a>, for example. Its free plan supports unlimited users, boards, and projects. No essential feature is locked behind a paywall, so you can scale processes as you grow your business without worrying about exponentially growing costs.\u00a0<\/p>\n\n\n\n<p>Granted, not all PM tools are like this. Some limit their free and low-cost plans to just a couple of users or projects. But we shouldn\u2019t say the whole market is rotten just because of a few bad apples.&nbsp;<\/p>\n\n\n\n<p>Project management software is an investment that pays dividends and you can start benefiting from it at no cost. So, try Plaky today!<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Get started with Plaky<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>\u201cExecution is everything\u201d is one project management myth that\u2019s technically true, but quite problematic without the surrounding contexts.<\/p>\n","protected":false},"author":8,"featured_media":10537,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[5],"tags":[],"class_list":["post-7661","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":[],"_links":{"self":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/7661","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/comments?post=7661"}],"version-history":[{"count":15,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/7661\/revisions"}],"predecessor-version":[{"id":16884,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/7661\/revisions\/16884"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media\/10537"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media?parent=7661"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/categories?post=7661"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/tags?post=7661"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}