{"id":7533,"date":"2024-05-31T12:35:24","date_gmt":"2024-05-31T12:35:24","guid":{"rendered":"https:\/\/plaky.com\/blog\/?p=7533"},"modified":"2024-05-31T00:00:00","modified_gmt":"2024-05-31T00:00:00","slug":"how-to-scale-a-business","status":"publish","type":"post","link":"https:\/\/plaky.com\/blog\/how-to-scale-a-business\/","title":{"rendered":"How to (Painlessly) Scale a Business: A 3-Step Success Guide"},"content":{"rendered":"\n

The most common way I\u2019ve seen business owners react to sudden growth is by simply hiring more people. Hiring is<\/em> the right thing to do, but only once you\u2019ve established a scalable infrastructure to support your growing workforce. <\/p>\n\n\n\n

To do this, you\u2019ll first want to address the main problems preventing your business from meeting growing demand. <\/p>\n\n\n\n

Read on to learn about the most common scalability issues businesses face and how to address them.<\/p>\n\n\n\n

\"Painless<\/figure>\n\n\n\n

1. Analyze and adjust how you do things<\/h2>\n\n\n\n

What do your workflows and processes look like now? Identify processes you can eliminate or those you can make more efficient by utilizing proper project management tools and techniques.<\/p>\n\n\n\n

For fellow techies out there, this may mean using popular Agile frameworks such as Scrum<\/a> or Kanban<\/a>. Both of these frameworks utilize some form of a Kanban board to track and organize work within and across different teams.<\/p>\n\n\n\n

The Kanban view<\/a> in project management tools such as Plaky<\/a> by CAKE.com<\/a>, will help you collaborate with colleagues in real time and identify bottlenecks and inefficiencies in your current processes. This will help you create a work system that can support your current and future growth.\u00a0<\/p>\n\n\n

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\"Kanban
Kanban board in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n

Using templates is another great way to streamline your workflow and eliminate unnecessary steps. Plaky\u2019s project management template center<\/a> contains a vast selection of useful project management templates, like the recruitment template, that will enable you to get right down to business, without wasting time on setting up your workspace.<\/p>\n\n\n\n

Get our recruitment template<\/a><\/p>\n\n\n\n

\"Recruitment
Plaky\u2019s recruitment template<\/figcaption><\/figure>\n\n\n\n

2. Create an easy prioritization and reporting system<\/h2>\n\n\n\n

A growing business has a growing list of projects, tasks, and people to keep track of. Your team will need an easy way to know which tasks take priority over others and whom they should be reporting to for each task. <\/p>\n\n\n\n

Plaky makes this super easy thanks to its flexible field types. Simply choose the type of field you want to add and then customize its name, color, and contents to fit your exact preferences.<\/p>\n\n\n

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\"Custom
Custom fields in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n

For prioritization and reporting options, you\u2019ll need the Status and Person fields. <\/p>\n\n\n\n

For the Status field, you can create your custom dropdown options to mark task priority. <\/p>\n\n\n

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\"Priority
Priority labels in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n

Adding a person to a task is even easier \u2014 just choose the Person field from the dropdown and, once it appears, you\u2019ll have the option to add any person from your organization to that task as an assignee, reporter, reviewer, etc. <\/p>\n\n\n\n

All people added or subscribed to the task will immediately get an in-app and email notification as soon as a change has been made to the task item.<\/p>\n\n\n

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\"Assigning
Assigning tasks to team members in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n

Get started with Plaky by CAKE.com<\/a><\/p>\n\n\n\n

3. Make sharing and finding information easy<\/h2>\n\n\n\n

With more people joining your business, you\u2019ll need an easy and reliable way to make sure everyone is always up to speed with the newest developments. <\/p>\n\n\n\n

The first step to this process is to establish a clear hierarchy. The second is to make sure you have a virtual noticeboard where notifications won\u2019t fly under the radar. <\/p>\n\n\n\n

The most optimal way to achieve this is to make sure that the software everyone is using on a daily basis has a solid communication system, or else, to find a team communication tool that combines well with the task management software<\/a> you\u2019re using.<\/p>\n\n\n

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\"Leaving
Comment section in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n

In Plaky, all permitted members can give feedback, review, and collaborate on tasks using the task comment section. Anyone related to the task (subscribers, owners, assignees, reporters, reviewers, etc.) will be immediately notified of the comment via in-app and email notifications. The comment section also lets you @mention team members or entire teams at once.<\/p>\n\n\n

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\"Notifications
Notifications in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n
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\ud83d\udca1 PLAKY PRO TIP<\/strong><\/p>\n\n\n\n

If you\u2019re not yet convinced of the importance of communication in managing your business projects, this blog post will definitely convince you:<\/p>\n\n\n\n