{"id":4872,"date":"2023-11-29T14:34:38","date_gmt":"2023-11-29T14:34:38","guid":{"rendered":"https:\/\/plaky.com\/blog\/?p=4872"},"modified":"2025-07-22T00:00:00","modified_gmt":"2025-07-22T00:00:00","slug":"best-organization-apps","status":"publish","type":"post","link":"https:\/\/plaky.com\/blog\/best-organization-apps\/","title":{"rendered":"10 Best Organization Apps to Streamline Your Workflow in 2025"},"content":{"rendered":"\n<p>Do you often feel overwhelmed by the number of tasks you need to tackle? Maybe you struggle to keep track of all the important information regarding each task \u2014 all those specifics, numbers, and dates.<\/p>\n\n\n\n<p>Luckily, there\u2019s a simple solution to avoid all the stress caused by disorganization \u2014 <strong>organization apps<\/strong>!&nbsp;<\/p>\n\n\n\n<p>These apps can help you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Juggle multiple tasks,&nbsp;<\/li>\n\n\n\n<li>Reduce stress, and<\/li>\n\n\n\n<li>Stay on top of everyday responsibilities.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p><strong>From personal responsibilities to work-related tasks, organizational tools can transform how you handle your day-to-day life<\/strong>.<\/p>\n\n\n\n<p>I\u2019ve tested the free versions of some of the best apps for organization. Keep reading for my full reviews and (finally) get your life in order!<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"512\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Best-organization-apps-cover-1-1024x512.png\" alt=\"Best organization apps - cover\" class=\"wp-image-10696\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Best-organization-apps-cover-1-1024x512.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Best-organization-apps-cover-1-300x150.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Best-organization-apps-cover-1-768x384.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Best-organization-apps-cover-1-18x9.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Best-organization-apps-cover-1.png 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>WHY TRUST US?<\/strong><\/p>\n\n\n\n<p>The apps we talk about are selected, tested, and written about by human reviewers who follow strict review and editorial guidelines. We pick solutions that are practical, purposeful, and can offer real value for the specific use case or business context we\u2019re covering \u2014 while also being justified in their pricing. Our methodology is transparent, clear, and available to everyone:<\/p>\n\n\n\n<p><a href=\"https:\/\/cake.com\/our-software-review-methodology\" target=\"_blank\" rel=\"noreferrer noopener\">Learn more about our review methodology here \u2192<\/a><\/p>\n<\/div><\/div>\n\n\n\n<h2 id=\"top-10-organization-tools-overview\" class=\"wp-block-heading\">Top 10 organization tools \u2014 overview<\/h2>\n\n\n\n<p>Here\u2019s an overview of the 10 organization apps I tested for this article, including their lowest prices and their unique selling points.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>App<\/strong><\/th><th><strong>Best for<\/strong><\/th><th><strong>Free plan<\/strong><\/th><th><strong>Free trial<\/strong><\/th><th><strong>Lowest price<\/strong><\/th><\/tr><\/thead><tbody><tr><td><strong>Plaky<\/strong> <strong>by CAKE.com<\/strong><\/td><td>Simple, centralized workflows<\/td><td>\u2714<\/td><td>\u2714&nbsp;<\/td><td>$3.99\/user\/month<\/td><\/tr><tr><td><strong>Todoist<\/strong><\/td><td>Creating to-do lists<\/td><td>\u2714<\/td><td>\u2714&nbsp;<\/td><td>$4\/user\/month<\/td><\/tr><tr><td><strong>Apple Reminders<\/strong><\/td><td>Creating reminders&nbsp;<\/td><td>\u2714<\/td><td>n\/a<\/td><td>n\/a<\/td><\/tr><tr><td><strong>Trello<\/strong><\/td><td>Kanban enthusiasts<\/td><td>\u2714<\/td><td>\u2714&nbsp;<\/td><td>$5\/user\/month<\/td><\/tr><tr><td><strong>Calendly<\/strong><\/td><td>Scheduling business meetings<\/td><td>\u2714<\/td><td>\u2714&nbsp;<\/td><td>$10\/user\/month<\/td><\/tr><tr><td><strong>Google Calendar<\/strong><\/td><td>Tracking events in a calendar<\/td><td>\u2714<\/td><td>n\/a<\/td><td>n\/a<\/td><\/tr><tr><td><strong>Google Keep<\/strong><\/td><td>Keeping track of day-to-day responsibilities<\/td><td>\u2714<\/td><td>n\/a<\/td><td>n\/a<\/td><\/tr><tr><td><strong>Evernote<\/strong><\/td><td>Handling work-related notes<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$10.83\/month<\/td><\/tr><tr><td><strong>Clockify<\/strong> <strong>by CAKE.com<\/strong><\/td><td>Time tracking<\/td><td>\u2714<\/td><td>\u2714&nbsp;<\/td><td>$3.99\/user\/month<\/td><\/tr><tr><td><strong>Asana<\/strong><\/td><td>Advanced customization&nbsp;<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$10.99\/user\/month<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Psst! If you already know the criteria you\u2019ll use to determine the best app for you, you can just skip straight to the <a href=\"#1-plaky-best-for-simple-centralized-workflows\">reviews<\/a>.<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-default pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 pr-0\" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Best app to stay organized            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">Keep yourself, your business, and your projects organized with Plaky\u2019s comprehensive features and intuitive UI. Get started today!<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid px-lg-0\" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"how-i-picked-the-best-organizational-software\" class=\"wp-block-heading\">How I picked the best organizational software<\/h2>\n\n\n\n<p>There are way too many options for organizational software out there \u2014 so I had to find a way to pick the right ones to review.&nbsp;<\/p>\n\n\n\n<p>Here are the feature sets I looked into and ones you should consider when picking an organizational tool for yourself:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Information management <\/strong>\u2014 You should go for an app that\u2019ll let you store, sort, and keep work-related information to reference easily later on.<\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/what-is-task-management\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Task management<\/strong><\/a> \u2014 You need all task-related information to be centralized, easy to access, and simple to manage. Plus, you should look for features that help you tackle complex tasks, like subtasks, dependencies, timeline overviews, etc.<\/li>\n\n\n\n<li><strong>Time tracking<\/strong> \u2014 You need a way to track the time it takes to complete your tasks so that you can create more efficient workflows.<\/li>\n\n\n\n<li><strong>Automations<\/strong> \u2014 Speaking of optimized workflows, you want a way to automate the manual, repetitive tasks your team faces day-to-day to save precious time.&nbsp;<\/li>\n\n\n\n<li><strong>Client collaboration<\/strong> \u2014 If you\u2019re running an organization, odds are you\u2019ll have to handle clients on a daily basis. So, your organizational software of choice should allow you to collaborate with clients seamlessly, right in the app.<\/li>\n\n\n\n<li><strong>Scalability<\/strong> \u2014 You want an app that can grow with you. So, look into apps that don\u2019t force you to halt your growth because you can\u2019t, for example, afford more users.<\/li>\n<\/ul>\n\n\n\n<p>With all this in mind, I found 10 great apps you might want to check out. So, let\u2019s see their in-depth reviews.<\/p>\n\n\n\n<h2 id=\"1-plaky-by-cake-com-best-for-simple-centralized-workflows\" class=\"wp-block-heading\">#1 <a href=\"https:\/\/plaky.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky<\/a> by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a> \u2014 best for simple, centralized workflows<\/h2>\n\n\n\n<p>Whether you\u2019re running a small business or a complex organization, Plaky\u2019s feature set and intuitive UI will give you a perfect organizational experience.&nbsp;<\/p>\n\n\n\n<p>Plus, with custom fields, automations, and centralized collaboration, this <a href=\"https:\/\/plaky.com\/organisational-software\" target=\"_blank\" rel=\"noreferrer noopener\">organizational software<\/a> can help you create more efficient workflows.<\/p>\n\n\n\n<h3 id=\"why-choose-plaky\" class=\"wp-block-heading\">Why choose Plaky?<\/h3>\n\n\n\n<p>With its focus on ease-of-use, streamlining workflows, and straightforward task management, Plaky offers smooth and centralized work organization.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Great automation options<br>&#8211; Advanced task management features<br>&#8211; Time tracking integration<br>&#8211; Intuitive UI<br>&#8211; Extensive free plan<\/td><td>&#8211; Limited integrations<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>The first thing that always sticks out to me in Plaky is how easy it is to learn and use. I got a grip on the app, even as a first-time user, in little to no time \u2014 so your team can do the same and start working in Plaky without wasting time on onboarding.<\/p>\n\n\n\n<p>But, if you want to speed up this process even more, my advice is to start with one of Plaky\u2019s <a href=\"https:\/\/plaky.com\/templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">ready-made templates<\/a> \u2014 they\u2019ll save you plenty of time and spare you starting everything from scratch.&nbsp;<\/p>\n\n\n\n<p>Besides saving time on onboarding, I also love how Plaky saves time in your day-to-day work with <a href=\"https:\/\/plaky.com\/features\/automations\" target=\"_blank\" rel=\"noreferrer noopener\">board automations<\/a>.<\/p>\n\n\n\n<p>All automations in Plaky work based on the \u201cWHEN\/THEN\u201d principle. For example:<\/p>\n\n\n\n<p class=\"has-text-align-center has-background\" style=\"background-color:#e5f6fe\"><em>WHEN a dev task\u2019s status field changes to Review, THEN add the QA team to the Reviewer field.&nbsp;<\/em><\/p>\n\n\n\n<p>In this example, you make sure the QA team is always notified when devs complete a task. There\u2019s no risk of devs forgetting to let them know \u2014 they\u2019re entirely free of that responsibility, leaving them with more time to focus on important work.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Stay efficient with Plaky by CAKE.com<\/a><\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"623\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Using-Plakys-automations-to-simplify-workflows-1110x623.png\" alt=\"Board automations in Plaky organization software\" class=\"wp-image-13523\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Using-Plakys-automations-to-simplify-workflows-1110x623.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Using-Plakys-automations-to-simplify-workflows-535x300.png 535w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Using-Plakys-automations-to-simplify-workflows-768x431.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Using-Plakys-automations-to-simplify-workflows-18x10.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Using-Plakys-automations-to-simplify-workflows.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Using Plaky&#8217;s automations to simplify workflows<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Other Plaky features that could help you optimize your team\u2019s workflow include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Time tracking <\/strong>\u2014 <a href=\"https:\/\/clockify.me\/plaky-time-tracking\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky\u2019s time tracking integration with Clockify<\/a> gives you a way to track the time spent on each specific item. You can then use this information to forecast timelines more effectively or create invoices for clients more easily.<\/li>\n\n\n\n<li><strong>Subitems<\/strong> \u2014&nbsp;Take advantage of Plaky\u2019s subitems to break down complex items (tasks) into more manageable pieces. Not only will this make it easier to focus on the tasks at hand, but you\u2019ll also ensure nothing falls through the cracks.<\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/features\/user-roles\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>User roles<\/strong><\/a><strong> <\/strong>\u2014 It\u2019s annoying to have to constantly update your clients on your team\u2019s progress. So, use the <em>Viewer<\/em> user role to keep them in the loop at all times, without wasting time to type out detailed updates for every little thing.<\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/features\/fields\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Custom fields<\/strong><\/a> \u2014 Plaky\u2019s highly customizable fields make it super-easy to set up a board, no matter which industry you\u2019re in. These fields can be tailored to your exact preferences, allowing you to seamlessly adjust Plaky to your workflow.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"517\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-in-Plaky-1110x517.png\" alt=\"Adding tasks in Plaky organization software\" class=\"wp-image-13524\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-in-Plaky-1110x517.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-in-Plaky-644x300.png 644w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-in-Plaky-768x358.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-in-Plaky-18x8.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-in-Plaky.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Adding subtasks in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<p>As far as cons go, Plaky currently has just one integration&nbsp;\u2014 the above-mentioned time tracking. So, if you\u2019re working in specific software you <em>really<\/em> need to integrate with, you might feel slightly limited in this department.<\/p>\n\n\n\n<p>That said, Plaky&#8217;s rich feature set already satisfies pretty much every organizational need you may have. So, you won\u2019t need to integrate with other organizational tools anyway.<\/p>\n\n\n\n<h3 id=\"whats-new-in-plaky\" class=\"wp-block-heading\">What\u2019s new in Plaky?<\/h3>\n\n\n\n<p>Most recently, Plaky introduced automations \u2014 a way to streamline repetitive tasks \u2014 and a brand new board view (chart view). Get more details about the latest updates in <a href=\"https:\/\/plaky.com\/help\/whats-new\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky\u2019s changelog<\/a>.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, iOS, and Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plaky\u2019s plans<\/strong><\/th><th><a href=\"https:\/\/plaky.com\/pricing\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Plaky\u2019s pricing<\/strong><\/a><\/th><\/tr><\/thead><tbody><tr><td>Free<\/td><td>$0<\/td><\/tr><tr><td>Pro<\/td><td>$3.99\/user\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>$8.99\/user\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-features pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Best organizational software            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">Want the best all-round app that\u2019ll streamline your team\u2019s workflow with ease? Choose the right one \u2014 choose Plaky by CAKE.com!<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\/organisational-software\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"2-todoist-best-for-creating-all-kinds-of-to-do-lists\" class=\"wp-block-heading\">#2 <a href=\"https:\/\/www.todoist.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Todoist<\/a> \u2014 best for creating all kinds of to-do lists<\/h2>\n\n\n\n<p>Todoist is a widely popular organization app used for managing task lists and to-dos that\u2019s best known for its simplicity.&nbsp;<\/p>\n\n\n\n<h3 id=\"why-choose-todoist\" class=\"wp-block-heading\">Why choose Todoist?<\/h3>\n\n\n\n<p>Todoist is perfect for teams that are new to using <a href=\"https:\/\/plaky.com\/blog\/best-project-management-apps\/\">project management tools<\/a> and would like to start slow by writing detailed to-do lists to track their tasks.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Simplified task management<br>&#8211; Location-based reminders<br>&#8211; Intuitive and easy to use<\/td><td>&#8211; No advanced features<br>&#8211; Workspace can easily become cluttered&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Shortly after I downloaded Todoist, I realized why it ranks among the most popular organizational apps \u2014 navigating this tool is practically effortless.&nbsp;<\/p>\n\n\n\n<p>The simple to-do list system makes it easy to create new tasks, and the interface is intuitive and easy to customize.<\/p>\n\n\n\n<p>In fact, for me, Todoist is almost like a digital notebook, with different pages dedicated to different types of tasks.&nbsp;<\/p>\n\n\n\n<p>For example, current and upcoming tasks are displayed in the \u201cToday\u201d and \u201cUpcoming\u201d sections of the workspace. You can also add random tasks in the \u201cInbox\u201d section when they pop into your head, and then come back later to drag and drop them into the correct projects.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"533\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todoists-Today-workspace-section-1110x533.png\" alt=\"Today section in Todoist organization software\" class=\"wp-image-13526\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todoists-Today-workspace-section-1110x533.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todoists-Today-workspace-section-625x300.png 625w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todoists-Today-workspace-section-768x369.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todoists-Today-workspace-section-18x9.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todoists-Today-workspace-section.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Todoist&#8217;s &#8220;Today&#8221; workspace section<\/figcaption><\/figure>\n<\/div>\n\n\n<p>The downside to this system is that a project can easily become cluttered once you start adding too many tasks. It took quite a bit of scrolling through my test project to find the tasks I was looking for \u2014 and it doesn\u2019t help that there\u2019s no real color-coding, e.g., with status bars or color-based fields.<\/p>\n\n\n\n<p>However, Todoist does offer filtering options. Does this fix the issue entirely? Not exactly \u2014 with limited fields, the filtering options are also limited. And, you still can\u2019t get a good overview of the <em>whole<\/em> project.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"624\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-to-do-list-in-Todoist-1110x624.png\" alt=\"Creating a to-do list in Todoist organization software\" class=\"wp-image-13528\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-to-do-list-in-Todoist-1110x624.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-to-do-list-in-Todoist-533x300.png 533w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-to-do-list-in-Todoist-768x432.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-to-do-list-in-Todoist-18x10.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-to-do-list-in-Todoist.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Creating a to-do list in Todoist<\/figcaption><\/figure>\n<\/div>\n\n\n<p>That said, Todoist offers plenty of features to organize and manage your to-do lists. Some of the best ones include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Simplified task management<\/strong> \u2014 Tasks in Todoist are fairly straightforward. There are assignees, date, deadline, priority, and labels, as well as a description field. I was also pleasantly surprised that this simple system lets you create subtasks.<\/li>\n\n\n\n<li><strong>Location-based reminders<\/strong> \u2014 I especially liked that Todoist lets you create location-based reminders, like: <em>This resource is not urgent to get, but if I\u2019m near the store, I\u2019ll get it anyway. <\/em>Overall, this could help you become more productive and waste less time going back and forth. However, the feature is only available in premium plans.<\/li>\n\n\n\n<li><strong>Calendar view<\/strong> \u2014 Your \u201cUpcoming tasks\u201d view is built like a standard calendar. It gives you a good overview of the project due dates, so you can plan and adjust it accordingly, or just remind yourself of upcoming tasks. Plus, you can use the filtering and sorting options to pinpoint tasks on your calendar that need your attention.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>In the end, Todoist serves well as a simple, easy-to-learn tool for small teams. However, as soon as your scope of work or team size grows, the limitations will be hard to miss.<\/p>\n\n\n\n<p>While its ability to create tasks is fine enough, as soon as you tackle barely complex tasks, Todoist becomes very limiting. Without a status bar, you can\u2019t track progress easily. Without any sort of timeline, you can\u2019t plan multiple tasks ahead of time. And, without automations, you can\u2019t simplify your workflow once you start adding more and more tasks.<\/p>\n\n\n\n<p>So, if you\u2019re planning to scale your business, it might be better to focus on a more powerful <a href=\"https:\/\/plaky.com\/project-management-software\" target=\"_blank\" rel=\"noreferrer noopener\">project management tool<\/a>.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/plaky.com\/blog\/todoist-alternatives\/\" target=\"_blank\" rel=\"noreferrer noopener\">Find a Todoist alternative<\/a><\/p>\n\n\n\n\n<div class=\"container plaky-gradient-landing-1 pt-5 ps-lg-5 z-0 mb-5  \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Todoist is too simple for project management            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">Want to keep the ease-of-use that Todoist offers but also get access to complex features and great scaling options? Try Plaky by CAKE.com!<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-1@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-1.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h3 id=\"whats-new-in-todoist\" class=\"wp-block-heading\">What\u2019s new in Todoist?<\/h3>\n\n\n\n<p>Most recently, Todoist added an integration with Outlook Calendar, which gives users a better overview of their plans and responsibilities.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, macOS, Windows, Linux, Android, iOS, Apple Watch, and Wear OS<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Todoist\u2019s plans<\/strong><\/th><th><strong>Todoist\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Beginner<\/td><td>$0<\/td><\/tr><tr><td>Pro<\/td><td>$4\/user\/month*<\/td><\/tr><tr><td>Business<\/td><td>$6\/user\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1PLAKY PRO TIP<\/strong><\/p>\n\n\n\n<p>Need to create a to-do list fast? Check out these customizable templates:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/learn\/work-tools-and-templates\/to-do-list-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">20 Free To-Do List Templates (Customizable and Printable)<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"3-apple-reminders-best-for-creating-reminders\" class=\"wp-block-heading\">#3 <a href=\"https:\/\/www.icloud.com\/reminders\" target=\"_blank\" rel=\"noreferrer noopener\">Apple Reminders<\/a> \u2014 best for creating reminders&nbsp;<\/h2>\n\n\n\n<p>Apple Reminders is an Apple product-specific app that is built to make sure you never miss your daily responsibilities.<\/p>\n\n\n\n<h3 id=\"why-choose-apple-reminders\" class=\"wp-block-heading\">Why choose Apple Reminders?<\/h3>\n\n\n\n<p>If you\u2019re looking for a simple Apple app to get organized, you\u2019ll probably like Apple Reminders due to its convenience and minimalistic design.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Built-in notifications<br>&#8211; Tracking tasks with checklists<br>&#8211; Recurring tasks&nbsp;<\/td><td>&#8211; Quickly becomes cluttered<br>&#8211; Not suitable for managing teams<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>The main advantage I noticed while using Apple Reminders is that it\u2019s more than just a to-do list app \u2014 it\u2019s also a tool that has a built-in \u201calarm\u201d system.&nbsp;<\/p>\n\n\n\n<p>Shortly before your scheduled meetings, you\u2019ll be notified with a pop-up and a sound notification. So, as long as you\u2019re near your device, you\u2019ll never miss a meeting.<\/p>\n\n\n\n<p>Besides being a great reminder tool, Apple Reminders also serves as a checklist with a simplistic design. Personally, I use Reminders for work tasks as they help me organize my work transparently by adding all necessary task details, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Date,&nbsp;<\/li>\n\n\n\n<li>Time,&nbsp;<\/li>\n\n\n\n<li>Location, and<\/li>\n\n\n\n<li>Tag.<\/li>\n<\/ul>\n\n\n\n<p>Even though it doesn\u2019t offer many task management features, the rudimentary options found in Apple Reminders help you clarify tasks and get a hold of them more easily \u2014 but that still can\u2019t compare to traditional project management software.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"487\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Apple-Reminders-interface-1-1110x487.png\" alt=\"Interface in Apple Reminders\" class=\"wp-image-13529\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Apple-Reminders-interface-1-1110x487.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Apple-Reminders-interface-1-683x300.png 683w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Apple-Reminders-interface-1-768x337.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Apple-Reminders-interface-1-18x8.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Apple-Reminders-interface-1.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Apple Reminders interface<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Along with task reminders, Apple Reminders also improves your organization with:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Recurring tasks <\/strong>\u2014 Whether it\u2019s weekly check-ins with your team or a report you have to write every month, Apple Reminders lets you create a recurring task for it. This way, you\u2019ll never face the dreaded consequences of forgetting tasks again and again.<\/li>\n\n\n\n<li><strong>iCloud sync<\/strong> \u2014 With iCloud, you can sync all of your Apple Reminders tasks with other Apple devices you own. So, even if you\u2019re away from your Macbook, your iPhone will still notify you when a task is due.<\/li>\n\n\n\n<li><strong>Filtering options<\/strong> \u2014 You can filter tasks in Apple Reminders with 5 views: today, scheduled, all, flagged (marked as important), and completed. This helps you avoid clutter and lets you laser in on the task you\u2019re looking for.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"417\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-recurring-task-in-Apple-Reminders-1110x417.png\" alt=\"Creating a recurring task in Apple Reminders\" class=\"wp-image-13530\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-recurring-task-in-Apple-Reminders-1110x417.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-recurring-task-in-Apple-Reminders-730x274.png 730w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-recurring-task-in-Apple-Reminders-768x289.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-recurring-task-in-Apple-Reminders-18x7.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-recurring-task-in-Apple-Reminders.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Creating a recurring task in Apple Reminders<\/figcaption><\/figure>\n<\/div>\n\n\n<p>But, even with this many options, Apple Reminders is still mostly useful for individuals. It\u2019s near impossible to manage any number of team members \u2014 after all, you can\u2019t even assign tasks. If you try to use it to manage your teams, they\u2019ll only see their own tasks and will end up <a href=\"https:\/\/plaky.com\/blog\/dangers-of-working-in-silos\/\" target=\"_blank\" rel=\"noreferrer noopener\">working in silos<\/a> (isolated, failing to share information with other team members).<\/p>\n\n\n\n<p>And, even if you <em>are<\/em> working solo, as soon as you start handling a lot of tasks and meetings, your checklist will become rather cluttered. Plus, while the filtering options are useful in some situations, they\u2019re pretty limited \u2014 there\u2019s no option to customize them in any way.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Make organization easier with Plaky<\/a><\/p>\n\n\n\n<h3 id=\"whats-new-in-apple-reminders\" class=\"wp-block-heading\">What\u2019s new in Apple Reminders?<\/h3>\n\n\n\n<p>With iOS 18, you\u2019re now able to create and manage your reminders entirely inside the Calendar app. Syncing calendar events and reminders will help you get a better overview of your day.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> Mac, iPhone, iPad, and Apple Watch<\/p>\n\n\n\n<p><strong>Price: <\/strong>$0<\/p>\n\n\n\n<h2 id=\"4-trello-best-for-kanban-enthusiasts\" class=\"wp-block-heading\">#4 <a href=\"https:\/\/trello.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Trello<\/a> \u2014 best for Kanban enthusiasts<\/h2>\n\n\n\n<p>Trello stands out as one of the most popular apps for <a href=\"https:\/\/plaky.com\/learn\/project-management\/kanban-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Kanban-based task management<\/a>. It\u2019s one of Atlassian\u2019s products and is intended for managing tasks and projects.<\/p>\n\n\n\n<h3 id=\"why-choose-trello\" class=\"wp-block-heading\">Why choose Trello?<\/h3>\n\n\n\n<p>If you need to keep a close eye on task completion, and if you want a Kanban visual overview, Trello will not disappoint you.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Great Kanban view<br>&#8211; Good customization options<br>&#8211; Automations<\/td><td>&#8211; Limited free plan<br>&#8211; Not suitable for large projects<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>The standout feature in Trello is, of course, its Kanban view.&nbsp;<\/p>\n\n\n\n<p>Trello\u2019s Kanban board\u2019s navigation is intuitive, and the drag-and-drop system for moving and organizing tasks saves a lot of time in the long run. You can also move whole lists around this way, so reorganization in Trello is, in my humble opinion, a total breeze.<\/p>\n\n\n\n<p>Plus, since tasks are grouped according to their status in Kanban, you can track their progress at just a glance \u2014 spotting things like bottlenecks, tasks that have been stuck for a while, and overall project health.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"623\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-2-1110x623.png\" alt=\"Kanban board in Trello organization software\" class=\"wp-image-13531\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-2-1110x623.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-2-534x300.png 534w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-2-768x431.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-2-18x10.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-2.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Kanban board in Trello<\/figcaption><\/figure>\n<\/div>\n\n\n<p>The cards themselves offer good task management options. You can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add and customize labels,<\/li>\n\n\n\n<li>Set assignees,<\/li>\n\n\n\n<li>Create checklists,<\/li>\n\n\n\n<li>Clarify tasks with descriptions, and<\/li>\n\n\n\n<li>Add custom fields \u2014 if you\u2019re on a paid plan.<\/li>\n<\/ul>\n\n\n\n<p>Aside from fields, some visual customization is available in the free plan \u2014 you can add different backgrounds to boards and tasks, from color fills to photos.&nbsp;<\/p>\n\n\n\n<p>This sounds like just a fun addition, but it really helped me differentiate between tasks and get a better visual overview of my project.&nbsp;<\/p>\n\n\n\n<p>The only thing that isn\u2019t available in the free plan is task list background customization \u2014 ironically enough, that\u2019d be the most useful option, as that\u2019s where you want the easiest visual distinction.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"736\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-Power-Ups-to-a-Trello-baord-1110x736.png\" alt=\"Adding Power-Ups in Trello organization software\" class=\"wp-image-13533\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-Power-Ups-to-a-Trello-baord-1110x736.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-Power-Ups-to-a-Trello-baord-452x300.png 452w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-Power-Ups-to-a-Trello-baord-768x509.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-Power-Ups-to-a-Trello-baord-18x12.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-Power-Ups-to-a-Trello-baord.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Adding Power-Ups to a Trello board<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Besides the Kanban view, Trello has a few more organizational features to offer:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Automations<\/strong> \u2014 Trello\u2019s automations are comprehensive and work well to save time on repetitive tasks. They might take some getting used to, as there\u2019s a lot of options to go through before you find the right automation for you. The good news is, you get access to 250 monthly automation runs in the free plan.<\/li>\n\n\n\n<li><strong>Power-Ups<\/strong> \u2014 Using Power-Ups in Trello is another way you can customize your boards. You can find useful integrations like OneDrive, or additional features like notes and docs. This helps you set up your projects more easily, no matter which type of organization you\u2019re running.<\/li>\n\n\n\n<li><strong>Different views<\/strong> \u2014 Trello offers 5 more views besides Kanban, like Calendar and Dashboard. These let you view your board from multiple angles, letting you get a better grip on your project. However, they are available only in paid plans.<\/li>\n<\/ul>\n\n\n\n<p>You might\u2019ve noticed the \u201c<em>paid plan only<\/em>\u201d trend in most of these features. Unfortunately, Trello\u2019s free plan is pretty limited \u2014 not just when it comes to the feature set, but also in the number of seats it offers. With just 10 collaborators, you\u2019ll be forced to upgrade and spend precious finances as soon as your team starts growing.<\/p>\n\n\n\n<p>Plus, Trello\u2019s free plan becomes pretty limited as soon as your scope of work grows. With just the Kanban view, once you start adding more tasks, the board becomes pretty cluttered \u2014 fast. And yeah, the color customization helps a bit, but it can\u2019t solve the issue completely.<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-features pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Best Trello alternative            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">Trello halts your progress by forcing you to switch to paid plans as soon as your organization grows. Plaky by CAKE.com gives you unlimited users and items in its free plan!<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\/compare\/trello-alternative\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h3 id=\"whats-new-in-trello\" class=\"wp-block-heading\">What\u2019s new in Trello?&nbsp;<\/h3>\n\n\n\n<p>Trello recently changed its design and navigation. The platform added an inbox widget, similar to Todoist, for you to store ideas and tasks that aren\u2019t yet ready for the board.<\/p>\n\n\n\n<p><strong>Available for<\/strong>: web, macOS, Windows, iOS, and Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Trello\u2019s plans<\/strong><\/th><th><a href=\"https:\/\/plaky.com\/learn\/plaky\/trello-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Trello\u2019s pricing<\/strong><\/a><\/th><\/tr><\/thead><tbody><tr><td>Free plan<\/td><td>$0<\/td><\/tr><tr><td>Standard<\/td><td>$5\/user\/month*<\/td><\/tr><tr><td>Premium<\/td><td>$10\/user\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>est. $17.50\/user\/month* (for 50 users)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h2 id=\"5-calendly-best-for-scheduling-business-meetings\" class=\"wp-block-heading\">#5 <a href=\"https:\/\/calendly.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Calendly<\/a> \u2014 best for scheduling business meetings&nbsp;<\/h2>\n\n\n\n<p>Calendly is an online calendar app designed for individuals with a busy schedule filled with online meetings and appointments.<\/p>\n\n\n\n<h3 id=\"why-choose-calendly\" class=\"wp-block-heading\">Why choose Calendly?&nbsp;<\/h3>\n\n\n\n<p>Calendly is perfect for users that need to easily set up and coordinate work meetings on a regular basis.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Google Calendar integration<br>&#8211; Good meeting and event scheduling options<br>&#8211; Automated communication around meetings&nbsp;<\/td><td>&#8211; Can\u2019t create and manage tasks<br>&#8211; Limited free plan<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>My first impression of Calendly is that it\u2019s very easy to set up.&nbsp;<\/p>\n\n\n\n<p>You can activate Calendly via your Google Account and link it to your Google Calendar. You\u2019ll be asked to enter a desired URL, which gives anyone seeking to schedule a meeting with you access to your calendar and available time slots.&nbsp;<\/p>\n\n\n\n<p>This is great if your organization often deals with client meetings \u2014 it gives your invitees an option to check your schedule. Plus, with Calendly, you\u2019ll always be sure there are no double bookings in your calendar.&nbsp;<\/p>\n\n\n\n<p>In short, you\u2019ll avoid the hassle of sending multiple messages back and forth to coordinate availability. Instead, others can quickly access your schedule and align it with their own calendars.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"626\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Editing-a-meeting-in-Calendly-1110x626.png\" alt=\"Editing a meeting in Calendly organization software\" class=\"wp-image-13534\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Editing-a-meeting-in-Calendly-1110x626.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Editing-a-meeting-in-Calendly-532x300.png 532w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Editing-a-meeting-in-Calendly-768x433.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Editing-a-meeting-in-Calendly-18x10.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Editing-a-meeting-in-Calendly.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Editing a meeting in Calendly<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Calendly also helps you automate frequent meeting communication using workflows. In the workflow tab, you\u2019ll find options to automatically send out:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Reminders to invitees or hosts,<\/li>\n\n\n\n<li>Thank-you emails,<\/li>\n\n\n\n<li>Follow-up meeting requests,<\/li>\n\n\n\n<li>Emails to invitees that didn\u2019t show up requesting another time booking, and more.<\/li>\n<\/ul>\n\n\n\n<p>This ensures you never forget anything important, while leaving you time to focus on what actually matters \u2014 the meetings themselves.<\/p>\n\n\n\n<p>Plus, all this can be done not just through email, but through mobile phone texts as well, allowing you to manage your schedule on the go.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"623\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Setting-meeting-availability-in-Calendly-1110x623.png\" alt=\"Setting availability in Calendly organization software\" class=\"wp-image-13535\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Setting-meeting-availability-in-Calendly-1110x623.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Setting-meeting-availability-in-Calendly-535x300.png 535w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Setting-meeting-availability-in-Calendly-768x431.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Setting-meeting-availability-in-Calendly-18x10.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Setting-meeting-availability-in-Calendly.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Setting availability in Calendly<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Calendly gives you more options to keep your meetings organized, like:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Integrations <\/strong>\u2014 Calendly lets you easily schedule meetings with clients by integrating with plenty of useful apps. Integrations like Google Meet and Zoom give you a place to conduct meetings, while Stripe and PayPal help you invoice and charge your clients.<\/li>\n\n\n\n<li><strong>Event types <\/strong>\u2014 You can create different meeting types in Calendly, e.g., set up Group calls for online classes and seminars or Collective for group sales calls and panel interviews. This helps clients know exactly what they can expect from your meeting and helps you identify meetings easily while managing them.<\/li>\n\n\n\n<li><strong>Customization options<\/strong> \u2014 While Calendly\u2019s overall customization is pretty limited, the meetings you create can be customized fairly well. You can add buffers and limits to calls, set up an invitee form, display a confirmation page, etc. All of this further increases transparency with invitees and creates an overall better user experience.<\/li>\n<\/ul>\n\n\n\n<p>If you\u2019re dealing with lots of meetings and need a way to organize them properly, Calendly is a great option. But, if you want to organize your entire business, you won\u2019t find much use in this app.&nbsp;<\/p>\n\n\n\n<p>For starters, you can\u2019t create or organize tasks in Calendly \u2014 a simple feat that any <a href=\"https:\/\/plaky.com\/blog\/best-task-management-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">task management software<\/a> could perform.&nbsp;<\/p>\n\n\n\n<p>Another downside of Calendly is that its free plan is rather limited \u2014&nbsp; you can\u2019t customize workflows for all types of notifications (like custom reminders), and you&#8217;re limited to only the 1-on-1 event type.<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-templates pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-dark\">\n            <span class=\"translation-block lh-1 fs-16 text-dark\">\n                Organize an entire business effectively            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">Do you need a way to track tasks, resources, and workflows besides just meetings? Then go for Plaky by CAKE.com!<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-primary text-white\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-black px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/templates@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/templates.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h3 id=\"whats-new-in-calendly\" class=\"wp-block-heading\">What\u2019s new in Calendly?<\/h3>\n\n\n\n<p>Most recently, in November 2024, Calendly announced that the Integrations &amp; Apps page got a new look. The directory now has 2 tabs (Discover &amp; Manage). This way, you can get a clear overview of which integrations you\u2019ve added to your account.<\/p>\n\n\n\n<p><strong>Available for: <\/strong>web, iOS, and Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Calendly\u2019s plans<\/strong><\/th><th><strong>Calendly\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Free plan<\/td><td>$0<\/td><\/tr><tr><td>Standard<\/td><td>$10\/user\/month*<\/td><\/tr><tr><td>Teams<\/td><td>$16\/user\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h2 id=\"6-google-calendar-best-for-tracking-events-in-a-calendar\" class=\"wp-block-heading\">#6 <a href=\"https:\/\/calendar.google.com\/calendar\/u\/0\/r\" target=\"_blank\" rel=\"noreferrer noopener\">Google Calendar<\/a> \u2014 best for tracking events in a calendar<\/h2>\n\n\n\n<p>Google Calendar is a simple, free solution that lets anyone with a Google account track their busy schedule.<\/p>\n\n\n\n<h3 id=\"why-choose-google-calendar\" class=\"wp-block-heading\">Why choose Google Calendar?<\/h3>\n\n\n\n<p>Google Calendar is a great option for all organizations that need to hold and keep track of lots of events.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Simple and easy to use<br>&#8211; Integrated with the Google Workspace<br>&#8211; Options to create multiple calendars<\/td><td>&#8211; Limited task management<br>&#8211; Cluttered when managing multiple calendars<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Right out of the gate, Google Calendar has a simple and intuitive UI that lets you create meetings with just one click.<\/p>\n\n\n\n<p>Creating, rescheduling, or managing meetings is very easy \u2014 you can simply click and drag, expand to lengthen the time of the meeting (or shorten to, well, shorten the meeting), or double-click to see more options. So, not only is it easy to use, but it doesn\u2019t waste your time making you tediously go through manual settings to change meeting details.&nbsp;<\/p>\n\n\n\n<p>You can also get several visual overviews of your meetings by different time ranges:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Day,&nbsp;<\/li>\n\n\n\n<li>Week,&nbsp;<\/li>\n\n\n\n<li>Month,<\/li>\n\n\n\n<li>Year,<\/li>\n\n\n\n<li>Schedule, and<\/li>\n\n\n\n<li>4 days.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"627\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-1110x627.png\" alt=\"Time blocking in Google Calendar\" class=\"wp-image-13536\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-1110x627.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-531x300.png 531w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-768x434.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-18x10.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Time blocking in Google Calendar<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Plus, if you want to better organize your calendars, you can just create multiple ones. For example, you can have separate calendars for client meetings and for in-house ones. Then, color-code each one to always have a clear visual overview of your schedule.<\/p>\n\n\n\n<p>Multiple calendars are also useful if you\u2019re <a href=\"https:\/\/plaky.com\/blog\/manage-multiple-projects\/\" target=\"_blank\" rel=\"noreferrer noopener\">running multiple projects<\/a>, tracking both personal and organizational calendars, or just want to separate schedules by departments in your organization.&nbsp;<\/p>\n\n\n\n<p>And here\u2019s a cool hack for you \u2014 you can set up events to serve as task reminders. For example, I set a repeating \u201c<em>schedule LinkedIn post<\/em>\u201d reminder, because I easily forget this type of \u201csmall\u201d task. Similarly, you can use this system to stay on top of tasks in multiple projects.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"561\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-new-calendar-in-Google-Calendar-1110x561.png\" alt=\"Creating a new calendar in Google Calendar\" class=\"wp-image-13537\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-new-calendar-in-Google-Calendar-1110x561.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-new-calendar-in-Google-Calendar-593x300.png 593w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-new-calendar-in-Google-Calendar-768x388.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-new-calendar-in-Google-Calendar-18x9.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-new-calendar-in-Google-Calendar.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Creating a new calendar in Google Calendar<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Other organizational features Google Calendar offers include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Google Workspace integration<\/strong> \u2014 Naturally, as Google\u2019s product, Calendar integrates with the rest of the Google Workspace (this is great, because you\u2019re probably already using these apps). So, you can add Meets without issue, send out automatic emails as you reschedule, add Google Drive attachments, etc. Although quite basic, these integrations give you everything you need to collaborate with clients effectively.<\/li>\n\n\n\n<li><strong>Option to create and manage tasks<\/strong> \u2014 While<em> very<\/em> rudimentary (in the sense that you can only add descriptions to tasks), Google Calendar\u2019s task option allows you to handle schedules with ease. It lets you keep track of which time slots are allotted for work outside of just meetings. This also gives your meeting invitees a more accurate estimate of when you\u2019re available.<\/li>\n\n\n\n<li><strong>Customizable reminders<\/strong> \u2014 You can set customizable reminders to notify you when a meeting is approaching. You can connect Google Calendar to your phone and receive a unique sound reminder for all meetings (to this day, it still jolts me when I hear it). This way, you\u2019ll never forget a meeting over a busy schedule.<\/li>\n<\/ul>\n\n\n\n<p>Like with Calendly, Google Calendar is generally suited for organizations that do most of their work at meetings. If you need clearly set tasks or detailed workflows, you might want to consider other <a href=\"https:\/\/plaky.com\/blog\/best-productivity-apps\/\" target=\"_blank\" rel=\"noreferrer noopener\">productivity tools<\/a>.<\/p>\n\n\n\n<p>Plus, the Calendar only offers schedule organization&nbsp; \u2014 for complex features like invoicing, workflow automation, or task management, you\u2019d need a project management tool.&nbsp;<\/p>\n\n\n\n<p>So, if you\u2019re looking for something simple and effective, Google Calendar is the perfect choice. Just know that you\u2019ll soon be looking for more.<\/p>\n\n\n\n<h3 id=\"whats-new-in-google-calendar\" class=\"wp-block-heading\">What\u2019s new in Google Calendar?<\/h3>\n\n\n\n<p>Most recently, Google Calendar added the option to link to your Calendar availability in emails, allowing you to share your available hours with ease.<\/p>\n\n\n\n<p><strong>Available for: <\/strong>web, Android, iPhone, iPad, and Wear OS<\/p>\n\n\n\n<p><strong>Price: <\/strong>$0<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-landing-4 pt-5 ps-lg-5 z-0 mb-5  \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Organize schedules and tasks with Plaky            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">You can\u2019t do much other than organize schedules in Google Calendar. Use Plaky by CAKE.com instead, and organize schedules as well as tasks, teams, collaboration, and more!<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\/organisational-software\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-4@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-4.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"7-google-keep-best-for-keeping-track-of-day-to-day-responsibilities\" class=\"wp-block-heading\">#7 <a href=\"https:\/\/keep.google.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Google Keep<\/a> \u2013 best for keeping track of day-to-day responsibilities<\/h2>\n\n\n\n<p>Google Keep is a lightweight organization app that\u2019s excellent for taking notes in various forms, especially on your phone.<\/p>\n\n\n\n<h3 id=\"why-choose-google-keep\" class=\"wp-block-heading\">Why choose Google Keep?<\/h3>\n\n\n\n<p>Google Keep, just like the rest of Google\u2019s tools, is simple and easy to use, which makes it ideal for keeping track of your day-to-day tasks and responsibilities.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Several note-taking options<br>&#8211; Easy to use<br>&#8211; Good mobile app<\/td><td>&#8211; Not suited for larger organizations<br>&#8211; No task management options<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>One of the first features of Google Keep that stood out to me is that you can make different types of notes, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Checklists,&nbsp;<\/li>\n\n\n\n<li>Audio notes,&nbsp;<\/li>\n\n\n\n<li>Images, and&nbsp;<\/li>\n\n\n\n<li>Drawings.<\/li>\n<\/ul>\n\n\n\n<p>So, when you\u2019re organizing your work and want to sort notes, ideas, and responsibilities instead of tasks \u2014 Google Keep will be the perfect tool to use.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"630\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-1110x630.png\" alt=\"Organizing notes in Google Keep\" class=\"wp-image-13538\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-1110x630.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-529x300.png 529w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-768x436.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-18x10.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Organizing notes in Google Keep<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Without the need to create a full task or item every time you have to do something, you\u2019re free to schedule your time outside of the restraints of more complex tools.&nbsp;<\/p>\n\n\n\n<p>For example, if you\u2019re a social media manager, you can just set a \u201c<em>publish post<\/em>\u201d reminder in Keep, instead of filling out an entire task for it in a standard PM tool.<\/p>\n\n\n\n<p>Plus, the notes are fairly customizable \u2014 you can create drawings or take audio notes on the go (fantastic for those of us that forget a sentence halfway through typing it out). You can also color-code your notes, as well as add custom labels. All of this means \u2014 all organization in Google Keep is on your terms.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"611\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-note-with-an-image-in-Google-Keep-1110x611.png\" alt=\"Creating a note with an image in Google Keep\" class=\"wp-image-13539\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-note-with-an-image-in-Google-Keep-1110x611.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-note-with-an-image-in-Google-Keep-545x300.png 545w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-note-with-an-image-in-Google-Keep-768x422.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-note-with-an-image-in-Google-Keep-18x10.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-note-with-an-image-in-Google-Keep.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Creating a note with an image in Google Keep<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Google Keep lets you stay organized with even more options, like:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Excellent mobile app<\/strong> \u2014 Google Keep\u2019s minimalist approach works even better in the mobile app; the visual overview is much clearer, with notes less scattered over the screen. It\u2019s great for taking notes on the go (especially the aforementioned audio notes). You won\u2019t miss any reminders either, even when you\u2019re away from your workstation.<\/li>\n\n\n\n<li><strong>Google Workspace integration<\/strong> \u2014 Like Calendar, Keep also integrates with other Google apps. So, you can turn any note into a Doc (great for turning ideas into a file you can share with your team). Or, you can create notes linked to specific emails through Gmail.<\/li>\n\n\n\n<li><strong>Intuitive UI<\/strong> \u2014 Keep takes little time getting used to because it\u2019s such a simple and straightforward tool. This means you can start taking notes and tracking responsibilities right away, with no time wasted.<\/li>\n<\/ul>\n\n\n\n<p>But, just like Calendar, Google Keep struggles when it comes to any type of task management. The only thing you can use effectively is a checklist \u2014 kind of like turning a task into subtasks. But, even with that, there are no details, status bars, timelines, or assignees you can add.<\/p>\n\n\n\n<p>So, when it comes to organizing an entire team, Keep is definitely not the right option.&nbsp;<\/p>\n\n\n\n<h3 id=\"whats-new-in-google-keep\" class=\"wp-block-heading\">What\u2019s new in Google Keep?<\/h3>\n\n\n\n<p>Most recently, Google Keep updated its FAB (floating action button) to reduce clutter in its bottom bar by removing it completely. This allows your notes to extend to the very bottom of your screen and make for a more intuitive UI.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Android, and iOS<\/p>\n\n\n\n<p><strong>Price: <\/strong>$0<\/p>\n\n\n\n<h2 id=\"8-evernote-best-for-handling-work-related-notes\" class=\"wp-block-heading\">#8 <a href=\"https:\/\/evernote.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Evernote<\/a> \u2014 best for handling work-related notes<\/h2>\n\n\n\n<p>Evernote is a note-taking organizational tool that helps its users organize their work-related information into functional notes.<\/p>\n\n\n\n<h3 id=\"why-choose-evernote\" class=\"wp-block-heading\">Why choose Evernote?<\/h3>\n\n\n\n<p>You\u2019ll likely benefit from an advanced note-taking app like Evernote if you\u2019re someone who attends a lot of meetings or handles a significant amount of information at work that you need to jot down quickly.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Good note-taking features<br>&#8211; Notes grouped into notebooks<br>&#8211; Lots of template options<\/td><td>&#8211; Limited free plan<br>&#8211; Unintuitive UI<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Evernote reminds me of plenty of other note-taking apps \u2014 but I find it much better than others for handling work-related notes.<\/p>\n\n\n\n<p>It\u2019s intended for organizing ideas as it allows you to add various note types, including:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Regular notes,<\/li>\n\n\n\n<li>Tasks,&nbsp;<\/li>\n\n\n\n<li>Events,&nbsp;<\/li>\n\n\n\n<li>Files,<\/li>\n\n\n\n<li>Images,<\/li>\n\n\n\n<li>Audio recordings,&nbsp;<\/li>\n\n\n\n<li>Sketches, and more.<\/li>\n<\/ul>\n\n\n\n<p>This allows you to pick and choose the best options for different types of notes \u2014 e.g., a brainstorming report based on a recent meeting with designers would include lots of images. Meanwhile, noting down day-to-day responsibilities as tasks instead of notes makes more sense overall since tasks are more action-based.<\/p>\n\n\n\n<p>I especially like the fact that you can record audio (for example, when you\u2019re at a meeting) and then automatically get a transcript. This saves a lot of time \u2014 you don\u2019t need to re-listen to the same part of an audio file over and over again, or transcribe it yourself.<\/p>\n\n\n\n<p>You can also organize all your notes into sections, called \u201cNotebooks,\u201d and group notes around a common topic. This way, you avoid too much clutter, which is a frequent downfall of note-taking apps.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"574\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-an-audio-note-in-Evernote-1110x574.png\" alt=\"Recording an audio note in Evernote organization software\" class=\"wp-image-13540\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-an-audio-note-in-Evernote-1110x574.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-an-audio-note-in-Evernote-581x300.png 581w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-an-audio-note-in-Evernote-768x397.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-an-audio-note-in-Evernote-18x9.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-an-audio-note-in-Evernote.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Recording an audio note in Evernote<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Evernote\u2019s other organizational features include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Extensive template gallery<\/strong> \u2014 Evernote offers lots of templates to help you get started. The templates range from project management to expense tracking, so you\u2019ll be sure to find something of use. This way, you don\u2019t have to create, for example, a comprehensive table for a client contact list \u2014 you can just get it from a template instead.<\/li>\n\n\n\n<li><strong>Powerful search tool<\/strong> \u2014 Another way Evernote combats clutter is with its search bar. You can search through specific notebooks, tasks, or just search by keyword. Alternatively, you can ask Evernote\u2019s AI to find something for you, if you can explain it but can\u2019t remember exactly where it is or what exact words you used in the note.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"1002\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Evernotes-AI-powered-search-tool-1110x1002.png\" alt=\"Evernote's AI-powered search tool\" class=\"wp-image-13541\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Evernotes-AI-powered-search-tool-1110x1002.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Evernotes-AI-powered-search-tool-332x300.png 332w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Evernotes-AI-powered-search-tool-768x693.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Evernotes-AI-powered-search-tool-13x12.png 13w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Evernotes-AI-powered-search-tool.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Evernote&#8217;s AI-powered search tool<\/figcaption><\/figure>\n<\/div>\n\n\n<p>However, Evernote\u2019s free plan is very limited. You can only create up to 50 notes and have just 1 notebook and use up to 250 MB for monthly uploads. You can delete old notes to make space, sure, but then you\u2019ll lose information that might become important in the future \u2014 basically, you\u2019re hurting your <a href=\"https:\/\/plaky.com\/blog\/lessons-learned-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">lessons learned<\/a>.&nbsp;<\/p>\n\n\n\n<p>Further, the UI is not as user-friendly as I wanted it to be. As far as I could figure out, you can only create tasks in your Space \u2014&nbsp;not in notebooks, not in the Note tab. I couldn\u2019t find where I could input different types of notes either \u2014 until I saw I had to click the description field to start writing, only for more options to appear.<\/p>\n\n\n\n<p>My Evernote experience can be summed up like this \u2014 a somewhat unintuitive tool that offers a few cool features <em>once you figure out how to get to them<\/em>.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Try a simple organizer app \u2014 Plaky<\/a><\/p>\n\n\n\n<h3 id=\"whats-new-in-evernote\" class=\"wp-block-heading\">What\u2019s new in Evernote?<\/h3>\n\n\n\n<p>Evernote recently added a keyboard shortcut to cycle through the editor view, reducing time you spend searching for the right note to edit. The platform also worked on some major upgrades to the Search option, making it more focused and easier to use, as well as saving your searches for future reference.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Mac, Windows, iPhone, iPad, iPod Touch, and Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Evernote\u2019s plans<\/strong><\/th><th><strong>Evernote\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Free plan<\/td><td>$0<\/td><\/tr><tr><td>Personal<\/td><td>$10.83\/month*<\/td><\/tr><tr><td>Professional<\/td><td>$14.16\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1 PLAKY PRO TIP<\/strong><\/p>\n\n\n\n<p>Read a more detailed review of Evernote as compared to Notion, another comprehensive note-taking app:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/notion-vs-evernote\/\" target=\"_blank\" rel=\"noreferrer noopener\">Notion vs. Evernote: Which App to Choose?<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"9-clockify-by-cake-com-best-for-time-tracking\" class=\"wp-block-heading\">#9 <a href=\"https:\/\/clockify.me\/\" target=\"_blank\" rel=\"noreferrer noopener\">Clockify<\/a> by CAKE.com \u2014 best for time tracking<\/h2>\n\n\n\n<p>Clockify is a time management tool that lets you track time you spend on specific tasks, create invoices, and manage timesheets.<\/p>\n\n\n\n<h3 id=\"why-choose-clockify\" class=\"wp-block-heading\">Why choose Clockify?<\/h3>\n\n\n\n<p>If you need an app to give you a better overview of how you spend your time so that you can organize it more effectively in the future \u2014 Clockify is the right choice for you.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Unlimited time tracking, even on the free plan<br>&#8211; Productivity features, like the Pomodoro timer and idle detection<br>&#8211; Billable rates and time reporting<\/td><td>&#8211; More advanced features available on the paid plans<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Clockify is a great tool for tracking and organizing your time spent on work. Users can track time in 2 ways:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>By starting a timer, or<\/li>\n\n\n\n<li>By entering time manually.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>I like that I have a choice here&nbsp; \u2014 If I ever forget to start the timer, I can still enter time manually later and track time in a way that\u2019s most convenient to my current workflow.&nbsp;<\/p>\n\n\n\n<p>With a visually satisfying and easy-to-use UI, the process of entering time in Clockify is simple:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Choose a task&nbsp;\u2014 if it\u2019s a task you already worked on, it\u2019ll appear in a drop-down list,<\/li>\n\n\n\n<li>Connect that task to a project,<\/li>\n\n\n\n<li>Enter the time you spent on that task, and<\/li>\n\n\n\n<li>Just hit enter.<\/li>\n<\/ul>\n\n\n\n<p>With this option, Clockify helps me be more aware of how I spend my time and how productive I truly am. I no longer need to guess how much time I need for a certain type of task.&nbsp;<\/p>\n\n\n\n<p>Instead, I can provide more accurate estimates for task durations in future projects and assignments. This eliminates the possibility to overestimate or underestimate tasks, which is especially important when working as a freelancer or in a fast-paced environment.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1084\" height=\"569\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockify-timesheet.png\" alt=\"Timesheets in Clockify organization software\" class=\"wp-image-13542\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockify-timesheet.png 1084w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockify-timesheet-572x300.png 572w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockify-timesheet-285x150.png 285w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockify-timesheet-768x403.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockify-timesheet-18x9.png 18w\" sizes=\"auto, (max-width: 1084px) 100vw, 1084px\" \/><figcaption class=\"wp-element-caption\">Timesheets in Clockify organization software<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Other than simply tracking time, Clockify helps you stay organized with more features, like:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Projects<\/strong> \u2014 Projects let you effectively assign categories to each task. Then, you can see how much time was needed to complete all tasks in a single project, without going through each task one at a time and adding their times together. This\u2019ll help you estimate project timelines in the future.<\/li>\n\n\n\n<li><strong>Billable rates<\/strong> \u2014 When working with clients, odds are you\u2019ll charge by the hour. Clockify allows you to add hourly rates for users and projects, making client billing so much easier.&nbsp;Keep in mind, though, that invoicing is available starting with the Standard plan.<\/li>\n\n\n\n<li><strong>Great free plan<\/strong> \u2014 Clockify\u2019s free plan gives you unlimited users and projects, unlimited tracking, as well as rudimentary reports. This means that you won\u2019t be forced into a paid plan once your team grows. Instead, you can go for one of the paid plans only if you want to use some of the premium features.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"626\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Getting-an-overview-of-weekly-time-spent-on-tasks-in-Clockify-1110x626.png\" alt=\"Getting an overview of weekly time spent on tasks in Clockify organization software\" class=\"wp-image-13543\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Getting-an-overview-of-weekly-time-spent-on-tasks-in-Clockify-1110x626.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Getting-an-overview-of-weekly-time-spent-on-tasks-in-Clockify-532x300.png 532w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Getting-an-overview-of-weekly-time-spent-on-tasks-in-Clockify-768x433.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Getting-an-overview-of-weekly-time-spent-on-tasks-in-Clockify-18x10.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Getting-an-overview-of-weekly-time-spent-on-tasks-in-Clockify.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Getting an overview of weekly time spent on tasks in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Overall, I\u2019d say that Clockify\u2019s free plan is robust and takes care of your basic time tracking needs. However, for additional organizational features closely linked to scheduling, budgeting, and expense management, you will have to upgrade to one of its paid plans.<\/p>\n\n\n\n<h3 id=\"whats-new-in-clockify\" class=\"wp-block-heading\">What\u2019s new in Clockify?<\/h3>\n\n\n\n<p>Clockify now integrates with Pumble, so you can receive messages directly in Pumble about timesheets and employee PTO requests. Plus, you\u2019ll be reminded to input and submit time, so you\u2019ll never get poor time estimates because you forgot to track your hours.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Windows, Mac, Linux, Android, and iOS<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Clockify\u2019s plans<\/strong><\/th><th><strong>Clockify\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Free plan<\/td><td>$0<\/td><\/tr><tr><td>Basic<\/td><td>$3.99\/user\/month*<\/td><\/tr><tr><td>Standard<\/td><td>$5.49\/user\/month*<\/td><\/tr><tr><td>Pro<\/td><td>$7.99\/user\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>$11.99\/user\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-bundle pt-5 ps-lg-5 z-0 mb-5  \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                CAKE.com Bundle            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">Want access to Plaky\u2019s task management and Clockify\u2019s time tracking features? Get access to both \u2014 plus Pumble \u2014 for just $12.99\/user\/month!<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/cake.com\/try\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/cake.com\/bundle\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/bundle@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/bundle.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"10-asana-best-for-advanced-customization\" class=\"wp-block-heading\">#10 <a href=\"https:\/\/asana.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a> \u2014 best for advanced customization&nbsp;<\/h2>\n\n\n\n<p>Asana is a project management tool that offers plenty of task management, team collaboration, and organizational features \u2014 giving you plenty of options to handle even the most complex projects.<\/p>\n\n\n\n<h3 id=\"why-choose-asana\" class=\"wp-block-heading\">Why choose Asana?<\/h3>\n\n\n\n<p>If you want a tool that you can customize fully to your projects, no matter how complex they get, Asana might be the right choice for you.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Good customization options<br>&#8211; Automations to simplify workflows<br>&#8211; Task templates&nbsp;<\/td><td>&#8211; Limited free plan<br>&#8211; Too complex for smaller teams or individuals<br>&#8211; Expensive<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>Asana is a well-known project management tool, so I knew what to expect \u2014 a solid, complex organizational solution.<\/p>\n\n\n\n<p>The first thing that stuck out to me with Asana was the number of customization options you get.&nbsp;<\/p>\n\n\n\n<p>For one, you can create custom fields; these are always useful because you can adapt boards to your workflow, no matter which industry you\u2019re working in.<\/p>\n\n\n\n<p>Moreover, you can create different types of tasks in Asana \u2014 kind of like task templates \u2014 which consist of fields you customize for each task type.&nbsp;<\/p>\n\n\n\n<p>For example, you can create a \u201cQA review\u201d task type with a custom assignee field that the QA team is always assigned to, custom status markers, etc. Essentially, this saves you a fair amount of time when creating new tasks.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1006\" height=\"1024\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-custom-task-type-in-Asana-1006x1024.png\" alt=\"Creating a custom task type in Asana organization software\" class=\"wp-image-13544\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-custom-task-type-in-Asana-1006x1024.png 1006w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-custom-task-type-in-Asana-295x300.png 295w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-custom-task-type-in-Asana-768x781.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-custom-task-type-in-Asana-12x12.png 12w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-custom-task-type-in-Asana.png 1200w\" sizes=\"auto, (max-width: 1006px) 100vw, 1006px\" \/><figcaption class=\"wp-element-caption\">Creating a custom task type in Asana<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Other than these 2, there are also:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Rules<\/strong>, which let you automate repetitive tasks,&nbsp;<\/li>\n\n\n\n<li><strong>Forms<\/strong>, which let you create custom forms to gather information necessary for a specific task, and&nbsp;<\/li>\n\n\n\n<li><strong>Bundles<\/strong>, which let you customize a combination of rules, fields, sections, and tasks to use across different projects.<\/li>\n<\/ul>\n\n\n\n<p>All of these are great options for customization, but none of them are available on the free plan. In the free plan, the only customization you\u2019re left with is changing the icon and color of your project.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"543\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-using-rules-in-Asana-1110x543.png\" alt=\"Adding subtasks using rules in Asana organization software\" class=\"wp-image-13545\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-using-rules-in-Asana-1110x543.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-using-rules-in-Asana-613x300.png 613w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-using-rules-in-Asana-768x376.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-using-rules-in-Asana-18x9.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Adding-subtasks-using-rules-in-Asana.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Adding subtasks using rules in Asana<\/figcaption><\/figure>\n<\/div>\n\n\n<p>If you want other options to stay organized in Asana, you can check out:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Time tracking <\/strong>\u2014 Asana lets you track the time you spend on different tasks through a built-in timer on every task card. This allows you to forecast timelines more accurately, as well as create invoices easily.<\/li>\n\n\n\n<li><strong>Templates<\/strong>&nbsp;\u2014 While Asana\u2019s UI isn\u2019t bad, it can get frustrating with more complex features (like customizing your dashboard). So, templates are an important part of reducing the onboarding time since they provide you with ready-made boards to get your project started.<\/li>\n<\/ul>\n\n\n\n<p>Asana\u2019s pricing comes as no surprise \u2014 with so many complex features, it\u2019s bound to cost quite a bit.&nbsp;<\/p>\n\n\n\n<p>Here\u2019s the thing, though; you probably won\u2019t use this app to its full potential. Simply organizing your tasks or your business doesn\u2019t require most of the complex features Asana has (and charges substantially for). So, unless you\u2019re running a large project, this tool probably isn\u2019t for you.<\/p>\n\n\n\n<p>Plus, the free plan only offers 10 seats, which is barely enough for most businesses.<\/p>\n\n\n\n<h3 id=\"whats-new-in-asana\" class=\"wp-block-heading\">What\u2019s new in Asana?<\/h3>\n\n\n\n<p>Recently, Asana introduced a smart workflow gallery, incorporating AI capabilities even more into its platform, aiming to save time for team members and increase their productivity.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, iOS, Android, Mac, and Windows<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Asana\u2019s plans<\/strong><\/th><th><a href=\"https:\/\/plaky.com\/learn\/plaky\/asana-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Asana\u2019s pricing<\/strong><\/a><\/th><\/tr><\/thead><tbody><tr><td>personal<\/td><td>$0<\/td><\/tr><tr><td>Starter<\/td><td>$10.99\/user\/month*<\/td><\/tr><tr><td>Advanced<\/td><td>$24.99\/user\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-landing-3 pt-5 ps-lg-5 z-0 mb-5  \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Best Asana alternative            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">Want the complexity and customizability of Asana but without the overpriced plans? Try Plaky by CAKE.com, and get a powerful tool for a fraction of the cost!<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\/compare\/asana-alternative\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-3@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-3.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"faqs\" class=\"wp-block-heading\">FAQs<\/h2>\n\n\n\n<p>By the time you\u2019re done reading these reviews, you might have a couple of questions burning in your mind.<\/p>\n\n\n\n<p>Well, you can find the answers here! Let\u2019s take a look at some frequently asked questions regarding organizational tools.<\/p>\n\n\n\n<h3 id=\"what-is-the-best-organization-app-for-me\" class=\"wp-block-heading\">What is the best organization app for me?<\/h3>\n\n\n\n<p>To figure out which organizational tool is the best fit for you, you first need to take a look at your needs \u2014 or, more accurately, <em>what you are trying to solve or improve.<\/em><\/p>\n\n\n\n<p>Do you need a better way to track time and resources? Or, do you want an app to keep you from forgetting important tasks and information?&nbsp;<\/p>\n\n\n\n<p>Answering these questions is the first step. Then, go through this list again and see which apps fit those requirements best.<\/p>\n\n\n\n<h3 id=\"what-features-should-i-look-for-in-an-organizational-tool\" class=\"wp-block-heading\">What features should I look for in an organizational tool?<\/h3>\n\n\n\n<p>Just like before \u2014 that really depends on your own needs. But generally, the main features you should look in an organization app are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Time tracking,<\/li>\n\n\n\n<li>Notifications,<\/li>\n\n\n\n<li>Automations,<\/li>\n\n\n\n<li>Subtasks, and<\/li>\n\n\n\n<li>Some form of real-time collaboration.<\/li>\n<\/ul>\n\n\n\n<p>Of course, there\u2019s a lot more that\u2019d be of use depending on your business and what you do on a daily basis.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1 PLAKY PRO TIP<\/strong><\/p>\n\n\n\n<p>Check out this blog post to get useful tips on staying organized at work:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/how-to-stay-organized-at-work\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Stay Organized at Work: 33 Best Tips<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"can-i-access-these-apps-on-all-of-my-devices\" class=\"wp-block-heading\">Can I access these apps on all of my devices?<\/h3>\n\n\n\n<p>Yes, most of the apps on this list can be accessed from different devices. Staying organized while mobile is key; if your work takes you elsewhere, you need to be able to take your work with you.<\/p>\n\n\n\n<p>Of course, there are exceptions, like Apple Reminders not being available on Android devices. So, make sure to always check device availability when choosing the right tool for you.<\/p>\n\n\n\n<h3 id=\"what-are-some-advanced-tips-and-tricks-for-using-these-apps-to-their-full-potential\" class=\"wp-block-heading\">What are some advanced tips and tricks for using these apps to their full potential?<\/h3>\n\n\n\n<p>Different apps have different tips and tricks for maximizing their use, so dig through their help pages, YouTube channels, etc., to learn as much as you can.<\/p>\n\n\n\n<p>Most apps have dedicated pages where you can learn how to onboard them more effectively. For example, <a href=\"https:\/\/www.youtube.com\/@PlakyCom\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky\u2019s YouTube channel<\/a> is filled with helpful tips on how to use it effectively.<\/p>\n\n\n\n<h2 id=\"boost-productivity-with-the-perfect-organization-app\" class=\"wp-block-heading\">Boost productivity with the perfect organization app<\/h2>\n\n\n\n<p>After trying all these tools, I was surprised by the wide spectrum of functionalities they offer, ranging from simple to-do lists to more complex <a href=\"https:\/\/plaky.com\/blog\/project-management-software-features\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management features<\/a>.<\/p>\n\n\n\n<p>Still, Plaky sets itself apart from the rest as an all-round excellent organization tool that helps you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Save time<\/strong> \u2014 with a range of pre-built templates and board automations,<\/li>\n\n\n\n<li><strong>Save money<\/strong> \u2014 with a generous free plan that gives you unlimited users, items, and boards, as well as affordable paid plans,&nbsp;<\/li>\n\n\n\n<li><strong>Improve focus<\/strong> \u2014 with the ability to color-code your tasks and label the important ones, and<\/li>\n\n\n\n<li><strong>Prioritize better<\/strong> \u2014 by using conditional coloring, status fields, and sorting and filtering options to pinpoint tasks that <em>truly<\/em> matter.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"878\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Plakys-plans-and-pricing-1110x878.png\" alt=\"Plaky's plans and pricing\" class=\"wp-image-13546\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Plakys-plans-and-pricing-1110x878.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Plakys-plans-and-pricing-379x300.png 379w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Plakys-plans-and-pricing-768x607.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Plakys-plans-and-pricing-15x12.png 15w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Plakys-plans-and-pricing.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><figcaption class=\"wp-element-caption\">Plaky&#8217;s plans and pricing<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Plus, no matter which plan you go for, you\u2019ll get access to 24\/7 support. So if you need any help while onboarding your team, Plaky\u2019s there \u2014 <strong>regardless of your budget<\/strong>.<\/p>\n\n\n\n<p><em>Become the organized person you KNOW you can be. Create a free Plaky account today!<\/em><\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Get started with Plaky by CAKE.com<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Check out comprehensive reviews of 10 best organizational apps that\u2019ll help you get a handle on your everyday work tasks.<\/p>\n","protected":false},"author":9,"featured_media":13520,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4],"tags":[],"class_list":["post-4872","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-comparisons"],"acf":[],"_links":{"self":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/4872","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/comments?post=4872"}],"version-history":[{"count":91,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/4872\/revisions"}],"predecessor-version":[{"id":17302,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/4872\/revisions\/17302"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media\/13520"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media?parent=4872"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/categories?post=4872"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/tags?post=4872"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}