{"id":4872,"date":"2023-11-29T14:34:38","date_gmt":"2023-11-29T14:34:38","guid":{"rendered":"https:\/\/plaky.com\/blog\/?p=4872"},"modified":"2026-07-27T00:00:00","modified_gmt":"2026-07-27T00:00:00","slug":"best-organization-apps","status":"publish","type":"post","link":"https:\/\/plaky.com\/blog\/best-organization-apps\/","title":{"rendered":"10 Best Organization Apps in 2026: Tested and Compared"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">Organization apps can help you keep your work and personal life in order \u2014 if you know how to put them to use.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For this article, I tested a bunch of options and landed on 10 best organization apps. Keep reading to learn what each one does best, and find what you seek: better task management, smarter note-taking, smoother teamwork, and more!<\/p>\n\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"wp-block-paragraph\"><strong>WHY TRUST US?<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The apps we talk about are selected, tested, and written about by human reviewers who follow strict review and editorial guidelines. We pick solutions that are practical, purposeful, and can offer real value for the specific use case or business context we\u2019re covering \u2014 while also being justified in their pricing. Our methodology is transparent, clear, and available to everyone:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><a href=\"https:\/\/cake.com\/our-software-review-methodology\" target=\"_blank\" rel=\"noreferrer noopener\">Learn more about our review methodology here \u2192<\/a><\/p>\n<\/div><\/div>\n\n\n\n<h2 id=\"what-is-the-best-organization-app\" class=\"wp-block-heading\">What is the best organization app?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The best app to organize your life depends on what you prioritize, e.g.:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Affordability<\/li>\n\n\n\n<li>Ease of use<\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/what-is-task-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Task management<\/a><\/li>\n\n\n\n<li>Integrations<\/li>\n\n\n\n<li>Security<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">For instance, Plaky or Asana offer advanced organization features, Evernote is practical if you tend to take long notes, Google Calendar is free with both calendar events and tasks, etc.<\/p>\n\n\n\n<h2 id=\"top-10-organization-apps-overview\" class=\"wp-block-heading\">Top 10 organization apps \u2014 overview<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">These are some of the best apps for organization on the market. This table shows their basic information \u2014 but keep scrolling to find my detailed reviews, including pros and cons!<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>App<\/strong><\/th><th><strong>Best for<\/strong><\/th><th><strong>Free trial<\/strong><\/th><th><strong>Free plan<\/strong><\/th><th><strong>Lowest price<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Plaky by CAKE.com<\/td><td>Customizable workflows<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$3.99\/user\/month<\/td><\/tr><tr><td>Todoist<\/td><td>Creating to-do lists<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$5\/user\/month<\/td><\/tr><tr><td>Apple Reminders<\/td><td>Creating reminders<\/td><td>N\/A<\/td><td>\u2714<\/td><td>N\/A<\/td><\/tr><tr><td>Trello<\/td><td>Kanban enthusiasts<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$5\/user\/month<\/td><\/tr><tr><td>TickTick<\/td><td>Building daily habits<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$49.99\/year<\/td><\/tr><tr><td>Google Calendar<\/td><td>Managing events in a calendar<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$7\/user\/month<\/td><\/tr><tr><td>Google Keep<\/td><td>Capturing notes on the go<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$7\/user\/month<\/td><\/tr><tr><td>Clockify by CAKE.com<\/td><td>Time tracking<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$3.99\/user\/month<\/td><\/tr><tr><td>Evernote<\/td><td>Robust note-taking<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$8.25\/user\/month<\/td><\/tr><tr><td>Asana<\/td><td>Organizing team work<\/td><td>\u2714<\/td><td>\u2714<\/td><td>$10.99\/user\/month<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 id=\"1-plaky-by-cake-com-best-for-customizable-workflows\" class=\"wp-block-heading\">#1 <a href=\"https:\/\/plaky.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky<\/a> by CAKE.com \u2014 best for customizable workflows<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Plaky is an affordable <a href=\"https:\/\/plaky.com\/organisational-software\" target=\"_blank\" rel=\"noreferrer noopener\">organization tool<\/a> that helps teams and individuals handle tasks, projects, and workflows in one centralized, flexible place.<\/p>\n\n\n\n<h3 id=\"why-choose-plaky\" class=\"wp-block-heading\">Why choose Plaky?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Plaky stands out because it adapts to your workflow instead of making you adapt to the software, so you can organize virtually anything using the same platform.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; User-friendly<br>&#8211; Highly customizable<br>&#8211; Unlimited tasks and users<br>&#8211; Solid automations<\/td><td>&#8211; Limited integrations<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Unlike some other work management apps, Plaky didn\u2019t overwhelm me the first time I used it, primarily thanks to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>User-friendly UI<\/strong> \u2014 intuitive icons and terminology, collapsible sidebar, and the light vs. dark theme option make Plaky visually appealing for both total beginners and tech-savvy users.<\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/learn\/plaky\/organization-and-hierarchy\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Clear hierarchy<\/strong><\/a> \u2014 you can organize work into unlimited Spaces, Folders, Boards, Groups, and (Sub)Items to make it as granular as you wish.<\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/templates\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Templates<\/strong><\/a> \u2014 if you don\u2019t want to build boards from scratch, Plaky\u2019s template gallery covers common use cases (marketing, HR, development, personal, and more).<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1062\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Use-My-tasks-to-see-only-your-to-dos-in-Plaky.webp\" alt=\"Using My tasks to see only your to-dos in Plaky\" class=\"wp-image-19099\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Use-My-tasks-to-see-only-your-to-dos-in-Plaky.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Use-My-tasks-to-see-only-your-to-dos-in-Plaky-508x300.webp 508w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Use-My-tasks-to-see-only-your-to-dos-in-Plaky-1110x655.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Use-My-tasks-to-see-only-your-to-dos-in-Plaky-768x453.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Use-My-tasks-to-see-only-your-to-dos-in-Plaky-1536x906.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Use-My-tasks-to-see-only-your-to-dos-in-Plaky-18x12.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Use <a href=\"https:\/\/plaky.com\/features\/my-tasks\" target=\"_blank\" rel=\"noreferrer noopener\">My tasks<\/a> to see only your to-dos in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Moreover, I\u2019m always a fan of <strong>flexibility without unnecessary complexity<\/strong> \u2014 and here\u2019s how Plaky achieves just that:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Customizable fields<\/strong> \u2014 organize and track all kinds of information in Plaky using versatile <a href=\"https:\/\/plaky.com\/features\/fields\" target=\"_blank\" rel=\"noreferrer noopener\">Fields<\/a>: text, numbers, links, dates, assignees, etc.<\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/features\/board-views\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Multiple views<\/strong><\/a><strong> <\/strong>\u2014 apply Table, Kanban, or Chart view on the free plan plus Gantt view on the paid tiers to see tasks in the way that makes sense to you.<\/li>\n\n\n\n<li><strong>Centralized collaboration<\/strong> \u2014 rely on <a href=\"https:\/\/plaky.com\/features\/comments\" target=\"_blank\" rel=\"noreferrer noopener\">Comments<\/a>, <a href=\"https:\/\/plaky.com\/features\/files\" target=\"_blank\" rel=\"noreferrer noopener\">Files<\/a>, and <a href=\"https:\/\/plaky.com\/features\/notifications\" target=\"_blank\" rel=\"noreferrer noopener\">Notifications<\/a> when sharing Plaky with as many people as needed, preserving crucial context.<\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/features\/automations\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Board automation<\/strong><\/a><strong> <\/strong>\u2014 save time with trigger-based automations (like tagging a colleague when the task status changes, moving a deadline once a certain tag is added, or setting up recurring tasks).<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1060\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Create-automations-in-Plaky-in-just-a-few-clicks.webp\" alt=\"Automations in Plaky\" class=\"wp-image-19082\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Create-automations-in-Plaky-in-just-a-few-clicks.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Create-automations-in-Plaky-in-just-a-few-clicks-509x300.webp 509w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Create-automations-in-Plaky-in-just-a-few-clicks-1110x654.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Create-automations-in-Plaky-in-just-a-few-clicks-768x452.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Create-automations-in-Plaky-in-just-a-few-clicks-1536x905.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Create-automations-in-Plaky-in-just-a-few-clicks-18x12.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Create automations in Plaky in just a few clicks<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">The only area of improvement I can think of is integrations. Still, Plaky does offer something in this department:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Native integration with CAKE.com apps <\/strong>\u2014 You can track and log time inside Plaky if you connect it to Clockify, plus you can receive Plaky alerts in Pumble, a team communication app. The 3 tools make up <a href=\"https:\/\/cake.com\/suite\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com\u2019s Productivity Suite<\/a>.<\/li>\n\n\n\n<li><strong>Public API <\/strong>\u2014 Plaky lets you generate an API key to connect it with other apps you use. For example, create a task once a new request appears in another system.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Of course, this review covers some of the main functionalities, but there are also many <a href=\"https:\/\/plaky.com\/learn\/plaky\/top-hidden-features\/\" target=\"_blank\" rel=\"noreferrer noopener\">small but equally handy Plaky features<\/a> you can explore (like Favorite boards, Bulk actions, Summary row, and others).<\/p>\n\n\n\n<h3 id=\"whats-new-in-plaky\" class=\"wp-block-heading\">What\u2019s new in Plaky?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Plaky now lets you export entire chart boards or individual widgets in different formats so that you can share them outside of your Plaky workspace. Also, unlimited Fields are now available to Plaky Pro users in addition to those on the Enterprise tier.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For other recent updates, visit <a href=\"https:\/\/plaky.com\/help\/whats-new\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky\u2019s Changelog<\/a>.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for:<\/strong> web, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plan<\/strong><\/th><th><strong>Price<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Free<\/td><td>$0<\/td><\/tr><tr><td><a href=\"https:\/\/plaky.com\/pro-plan\" target=\"_blank\" rel=\"noreferrer noopener\">Pro<\/a><\/td><td>$3.99\/seat\/month*<\/td><\/tr><tr><td><a href=\"https:\/\/plaky.com\/enterprise-plan\" target=\"_blank\" rel=\"noreferrer noopener\">Enterprise<\/a><\/td><td>$8.99\/seat\/month*<\/td><\/tr><tr><td><a href=\"https:\/\/cake.com\/bundle\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com Bundle<\/a><\/td><td>$12.99\/seat\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">*billed annually<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\n<div class=\"banner banner-dark plaky-gradient-features\">\n    <div class=\"banner-text lg:pr-16\">\n        <h2 class=\"translation-block text-2xl mb-4!\">Easy-to-use organization app<\/h2>\n        <p class=\"translation-block text-xs!\">Plaky by CAKE.com is simple yet powerful \u2014 try it now, and organize tasks the way you like it!<\/p>\n\n        <div class=\"banner-buttons d-flex space-x-4 translation-block\">\n            <a class=\"rounded-md px-6 py-2 bg-white text-dark hover:text-primary text-sm\" href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2 text-sm\" href=\"https:\/\/plaky.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/features@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/features.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    <\/p>\n\n\n\n<h2 id=\"2-todoist-best-for-all-kinds-of-to-do-lists\" class=\"wp-block-heading\">#2 <a href=\"https:\/\/www.todoist.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Todoist<\/a> \u2014 best for all kinds of to do lists<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Todoist is an app that lets you quickly capture tasks, organize them into lists and projects, and stay on top of your responsibilities across all your devices.<\/p>\n\n\n\n<h3 id=\"why-choose-todoist\" class=\"wp-block-heading\">Why choose Todoist?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If your preferred organization system revolves around well-structured task lists rather than visual boards or timelines, Todoist could be for you.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Multi-channel access\u00a0<br>&#8211; Quick task entry<br>&#8211; Smart filters<\/td><td>&#8211; Occasional sync issues<br>&#8211; Best features locked behind the highest tier<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Todoist is one the most straightforward and minimalist tools I\u2019ve ever used. You can master it within minutes and make use of:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Personal and team projects <\/strong>\u2014 while I see Todoist as more suitable for personal productivity, it can definitely support team use, too, thanks to task assignments, comments, and file sharing.<\/li>\n\n\n\n<li><strong>Gamified task management <\/strong>\u2014 the Karma feature gives you points for finishing tasks, maintaining streaks, and more.<\/li>\n\n\n\n<li><strong>90+ integrations<\/strong> \u2014 you can make Todoist more powerful by connecting it with apps for note taking, time tracking, messaging, and more.<\/li>\n\n\n\n<li><strong>Multi-platform availability <\/strong>\u2014 you can access your to-do lists wherever you are using a computer, phone, tablet, or smartwatch.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">What concerns me is that I\u2019ve seen quite a few user comments about sync issues between devices \u2014 which is frustrating because nobody wants uncertainty about whether changes were saved.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1014\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todays-tasks-in-Todoist.webp\" alt=\"Today's tasks in Todoist\" class=\"wp-image-19097\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todays-tasks-in-Todoist.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todays-tasks-in-Todoist-533x300.webp 533w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todays-tasks-in-Todoist-1110x625.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todays-tasks-in-Todoist-768x433.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todays-tasks-in-Todoist-1536x865.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Todays-tasks-in-Todoist-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Today&#8217;s tasks in Todoist<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">As for why Todoist is excellent for<strong> creating all kinds of to-do lists<\/strong>, consider these features:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Natural language task entry <\/strong>\u2014 if you type something like <em>\u201cPay rent every first Monday at 1 PM,\u201d<\/em> Todoist automatically recognizes the date and recurring schedule.<\/li>\n\n\n\n<li><strong>Priorities, labels, and assignees<\/strong> \u2014 adding task details helps you sort them, focus on what\u2019s important, and collaborate smoothly.<\/li>\n\n\n\n<li><strong>Smart filters <\/strong>\u2014 Filter Assist is an AI feature that creates filters using plain language, making it easier to build personalized views.<\/li>\n\n\n\n<li><strong>Reminders<\/strong> \u2014 time- and location-based reminders reduce the mental load of remembering tasks at the specific moment and place.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">What I find strange is that Todoist only allows one assignee per task, which means you must create subtasks or duplicate entries if multiple people are working on the same thing.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"966\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Filters-and-Labels-in-Todoist.webp\" alt=\"Filters and Labels in Todoist\" class=\"wp-image-19087\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Filters-and-Labels-in-Todoist.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Filters-and-Labels-in-Todoist-559x300.webp 559w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Filters-and-Labels-in-Todoist-1110x596.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Filters-and-Labels-in-Todoist-768x412.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Filters-and-Labels-in-Todoist-1536x824.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Filters-and-Labels-in-Todoist-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Filters and Labels in Todoist<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">While Todoist is one of the most affordable solutions on this list, I still have to note that its free plan is modest (e.g., maximum of 5 personal projects, only List and Board views, and no custom reminders).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Even Pro, the first paid plan, is somewhat limited compared to Business, as only the highest tier offers Team activity, shared templates, and team roles and permissions.<\/p>\n\n\n\n<p class=\"custom-btn wp-block-paragraph\"><a href=\"https:\/\/plaky.com\/blog\/todoist-alternatives\/\" target=\"_blank\" rel=\"noreferrer noopener\">Find a reliable Todoist alternative<\/a><\/p>\n\n\n\n<h3 id=\"whats-new-in-todoist\" class=\"wp-block-heading\">What\u2019s new in Todoist?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Todoist recently made it possible to assign tasks using Ramble (AI voice-to-task capture). There have also been some minor but meaningful improvements to recurring tasks and calendar-related workflows.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for:<\/strong> web, macOS, Windows, Linux, iPadOS, iOS, Apple Watch, Android, Wear OS<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plan<\/strong><\/th><th><strong>Price<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Beginner<\/td><td>$0<\/td><\/tr><tr><td>Pro<\/td><td>$5\/user\/month*<\/td><\/tr><tr><td>Business<\/td><td>$8\/user\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">*billed annually<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"wp-block-paragraph\"><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Need to create a to-do list fast? Check out these customizable templates:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/learn\/work-tools-and-templates\/to-do-list-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">20 Free To-Do List Templates To Help You Stay Productive<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"3-apple-reminders-best-for-creating-reminders\" class=\"wp-block-heading\">#3 <a href=\"https:\/\/www.icloud.com\/reminders\" target=\"_blank\" rel=\"noreferrer noopener\">Apple Reminders<\/a> \u2014 best for creating reminders<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Apple Reminders is an app for organizing everyday tasks in a simple and convenient way, primarily for those in the Apple ecosystem.<\/p>\n\n\n\n<h3 id=\"why-choose-apple-reminders\" class=\"wp-block-heading\">Why choose Apple Reminders?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">This tool is best for those whose main goal is remembering tasks rather than managing entire projects or collaborating with others.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Free<br>&#8211; Easy to use<br>&#8211; Custom triggers and frequency<\/td><td>&#8211; Only convenient for Apple users<br>&#8211; Very basic<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Apple Reminders is one of those apps that it\u2019s easy to overlook because it comes pre-installed, but I found it covers most everyday organization needs pretty well. Here are the main benefits:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free access <\/strong>\u2014 You don\u2019t need to download anything or pay for premium features \u2014 the full experience is available to those with Apple devices. While Windows\/Android users can also use Reminders for free, it\u2019s only on iCloud for basic tasks (no advanced features).<\/li>\n\n\n\n<li><strong>Intuitive UI <\/strong>\u2014 The clean interface makes creating lists and checking things off feel effortless. Even if you\u2019ve never used organizational apps, you\u2019ll get the hang of it quickly.<\/li>\n\n\n\n<li><strong>Strong Apple system integration<\/strong> \u2014 Reminders works seamlessly with Apple Watch, iPhone widgets, and other Apple features. If you have multiple devices in this ecosystem, you\u2019ll be able to capture tasks wherever you are.<\/li>\n\n\n\n<li><strong>Decent task management<\/strong> \u2014 For each item, you can specify Notes, Date, Time, Tags, Priority, and more, plus add attachments. All that gives you more control than a basic checklist app.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"868\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-task-list-in-Apple-Reminders.webp\" alt=\"Creating a task list in Apple Reminders\" class=\"wp-image-19083\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-task-list-in-Apple-Reminders.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-task-list-in-Apple-Reminders-622x300.webp 622w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-task-list-in-Apple-Reminders-1110x535.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-task-list-in-Apple-Reminders-768x370.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-task-list-in-Apple-Reminders-1536x741.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Creating-a-task-list-in-Apple-Reminders-18x9.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Creating a task list in Apple Reminders<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">As its name suggests, Apple Reminders is built around one main purpose: <strong>creating reminders<\/strong>. The strongest features are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Different reminder triggers <\/strong>\u2014 there are time-, location-, message-, and Bluetooth-based triggers, which makes these alerts more useful than simple notifications.<\/li>\n\n\n\n<li><strong>Siri connection<\/strong> \u2014 you can create reminders hands-free by simply telling Siri, Apple\u2019s voice-activated virtual assistant, what you need to remember.<\/li>\n\n\n\n<li><strong>Recurring reminders <\/strong>\u2014 daily habits, weekly chores, monthly payments, and other regular tasks can automatically repeat without manual updates.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You can probably tell Reminders has limited customization options and not much flexibility. Also, there are no Kanban boards or timeline views, so it definitely can\u2019t measure up to true <a href=\"https:\/\/plaky.com\/blog\/best-project-management-apps\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management apps<\/a>.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"969\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Recurring-reminder-in-Apple-Reminders.webp\" alt=\"Recurring reminder in Apple Reminders\" class=\"wp-image-19092\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Recurring-reminder-in-Apple-Reminders.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Recurring-reminder-in-Apple-Reminders-557x300.webp 557w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Recurring-reminder-in-Apple-Reminders-1110x598.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Recurring-reminder-in-Apple-Reminders-768x413.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Recurring-reminder-in-Apple-Reminders-1536x827.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Recurring-reminder-in-Apple-Reminders-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Recurring reminder in Apple Reminders<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">As for collaboration features, you can share your task lists in Reminders with other users and assign tasks, but there are no detailed task discussions or project dashboards. So, I\u2019d say Reminders works best for sharing simple plans, shopping lists, and household chores \u2014 not tracking complex team projects.<\/p>\n\n\n\n<h3 id=\"whats-new-in-apple-reminders\" class=\"wp-block-heading\">What\u2019s new in Apple Reminders?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Apple Reminders has enhanced natural language task creation. For example, if you type <em>\u201cSend the report today at 3 PM,\u201d<\/em> the app will automatically recognize the date and time, making task capture faster.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for:<\/strong> web, macOS, iOS, iPadOS, Apple Watch<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Pricing: <\/strong>free<\/p>\n\n\n\n<h2 id=\"4-trello-best-for-kanban-enthusiasts\" class=\"wp-block-heading\">#4 <a href=\"https:\/\/trello.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Trello<\/a> \u2014 best for Kanban enthusiasts<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Trello is one of the most popular apps for <a href=\"https:\/\/plaky.com\/learn\/project-management\/kanban-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Kanban project management<\/a> \u2014 organizing everything into boards filled with cards (tasks) that move through stages as work progresses.<\/p>\n\n\n\n<h3 id=\"why-choose-trello\" class=\"wp-block-heading\">Why choose Trello?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you\u2019re someone who naturally thinks in workflows instead of lists and spreadsheets, you\u2019ll love Trello \u2014 it\u2019s designed for visualizing where each task sits, from idea to completion.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Good customization options<br>&#8211; 200+ integrations<br>&#8211; WIP limit<\/td><td>&#8211; Limited free plan<br>&#8211; Can become cluttered<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Here\u2019s what I like about Trello the most:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Ease of use<\/strong> \u2014 the UI feels intuitive from day one, with 3 main sections: Inbox for quick ideas and requests, Boards for task organization, and Planner for integration with Google\/Outlook Calendar.<\/li>\n\n\n\n<li><strong>Detailed task management <\/strong>\u2014 Task cards include members, checklists, due dates, labels, comments, files, and more to keep every task detailed and easy to track.<\/li>\n\n\n\n<li><strong>200+ Power-Ups <\/strong>\u2014 you can extend the app\u2019s functionality by adding integrations and plug-ins for time tracking, deep analytics, social media management, and more.<\/li>\n\n\n\n<li><strong>Automation<\/strong> \u2014 with built-in rule-based automation, you can reduce repetitive work such as moving cards and updating due dates.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">One important disclaimer is that while Trello allows unlimited Power-Ups per board even on the free plan, not all Power-Ups are free \u2014 those built by third-party developers typically require a subscription fee.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1054\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello.webp\" alt=\"Kanban board in Trello\" class=\"wp-image-19089\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-512x300.webp 512w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-1110x650.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-768x450.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-1536x899.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Kanban-board-in-Trello-18x12.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Kanban board in Trello<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Of course, Trello is mostly known for delivering a <strong>neat Kanban experience <\/strong>\u2014 here\u2019s how:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Customizable columns<\/strong> \u2014 you can create project\/task stages to match your exact process, whether you prefer a simple <em>To do \u2014 Doing \u2014 Done <\/em>setup or a more detailed workflow.<\/li>\n\n\n\n<li><strong>Smooth drag-and-drop<\/strong> \u2014 moving cards between columns is quick and intuitive, keeping your workflow updated without extra clicks.<\/li>\n\n\n\n<li><strong>WIP limit <\/strong>\u2014 there are free Power-Ups for specifying a Work-In-Progress (WIP) limit, i.e., how many tasks are allowed per stage to prevent overload and bottlenecks.<\/li>\n\n\n\n<li><strong>Custom board background <\/strong>\u2014 personalizing your board background with colors, gradients, or photos makes the workspace more enjoyable and easier to distinguish.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Apart from Kanban, Trello also has Table, Calendar, Timeline, Dashboard, and Map views, but those are reserved for Premium users and higher.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Also, many handy features (e.g., custom fields, list colors, AI assistant) are only for paying users. Plus, the free plan only allows up to 10 users and 10 boards per workspace.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1069\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-view-in-Trello.webp\" alt=\"Dashboard view in Trello\" class=\"wp-image-19085\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-view-in-Trello.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-view-in-Trello-505x300.webp 505w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-view-in-Trello-1110x659.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-view-in-Trello-768x456.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-view-in-Trello-1536x912.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-view-in-Trello-18x12.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Dashboard view in Trello<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">It\u2019s also worth noting that large boards with hundreds of cards quickly become difficult to navigate, so Trello seems far from ideal for large, multi-layered projects.<\/p>\n\n\n\n<h3 id=\"whats-new-in-trello\" class=\"wp-block-heading\">What\u2019s new in Trello?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Trello has added the ability to move or copy up to 20 cards at once, making project reorganization faster. Also, the app has improved checklists, letting users expand and interact with them directly from the front of a card (without opening the card details).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for:<\/strong> web, macOS, Windows, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plan<\/strong><\/th><th><a href=\"https:\/\/plaky.com\/learn\/plaky\/trello-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Price<\/strong><\/a><\/th><\/tr><\/thead><tbody><tr><td>Free<\/td><td>$0<\/td><\/tr><tr><td>Standard<\/td><td>$5\/user\/month*<\/td><\/tr><tr><td>Premium<\/td><td>$10\/user\/month*<\/td><\/tr><tr><td>Enterprise (est. for 50 users, i.e., the minimum)<\/td><td>$17.50\/user\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">*billed annually<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\n<div class=\"banner banner-light plaky-gradient-templates\">\n    <div class=\"banner-text lg:pr-16\">\n        <h2 class=\"translation-block text-2xl mb-4!\">Free Trello alterative<\/h2>\n        <p class=\"translation-block text-xs!\">Trello forces you to switch to paid plans as soon as your team grows. For unlimited users and tasks even on the free plan, get Plaky by CAKE.com!<\/p>\n\n        <div class=\"banner-buttons d-flex space-x-4 translation-block\">\n            <a class=\"rounded-md px-6 py-2 bg-white text-dark hover:text-primary text-sm\" href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2 text-sm\" href=\"https:\/\/plaky.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/templates@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/templates.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    <\/p>\n\n\n\n<h2 id=\"5-ticktick-best-for-building-daily-habits\" class=\"wp-block-heading\">#5 <a href=\"https:\/\/ticktick.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">TickTick<\/a> \u2014 best for building daily habits<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">TickTick is a tool that blends to-do lists, calendars, reminders, habit tracking, and productivity features in one place.<\/p>\n\n\n\n<h3 id=\"why-choose-ticktick\" class=\"wp-block-heading\">Why choose TickTick?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you\u2019re trying to stay organized while also building routines, TickTick\u2019s habit tracker feels like a natural extension of the task manager.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Tasks and reminders<br>&#8211; Multi-device access<br>&#8211; Excellent habit tracker<\/td><td>&#8211; Occasionally slow to sync<br>&#8211; Best features reserved for Premium users<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Exploring TickTick, I got the impression it offers a good balance of simplicity and functionality. Here\u2019s what stood out:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Solid task management <\/strong>\u2014 tasks aren\u2019t overly detailed, but they\u2019re descriptive enough for most users, with Date, Priority, Tags, and Subtasks available.<\/li>\n\n\n\n<li><strong>Reminders<\/strong> \u2014 you can set up one or multiple custom reminders so that you never miss an important task\/habit.<\/li>\n\n\n\n<li><strong>Handy AI<\/strong> \u2014 TickTick includes AI features like voice task creation, transcription and summaries for audio recordings, and TickTick MCP (letting compatible AI assistants interact with your tasks).<\/li>\n\n\n\n<li><strong>Cross-device access <\/strong>\u2014 users can access TickTick on their phone, tablet, computer, or web browser, making it easy to stay organized anywhere \u2014 but there are multiple user complaints online about TickTick being slow to sync sometimes, especially on mobile.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"925\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-work-in-TickTick.webp\" alt=\"Organizing work in TickTick\" class=\"wp-image-19091\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-work-in-TickTick.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-work-in-TickTick-584x300.webp 584w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-work-in-TickTick-1110x570.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-work-in-TickTick-768x395.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-work-in-TickTick-1536x789.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-work-in-TickTick-18x9.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Organizing work in TickTick<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">I particularly liked the way TickTick treats <strong>habits as part of your daily organization system<\/strong>, with features such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Dedicated habit tracker<\/strong> \u2014 create custom habits, or choose from the Habit Gallery with 60+ options (e.g., meditate, quit sugar, keep a diary).<\/li>\n\n\n\n<li><strong>Frequency <\/strong>\u2014 pick whether the habit repeats daily, weekly, on certain days, or at certain intervals to create realistic routines.<\/li>\n\n\n\n<li><strong>Goals<\/strong> \u2014 mark habits as complete with a single check-off, or set measurable daily targets (such as minutes, glasses of water, repetitions, etc.) to track progress with precision.<\/li>\n\n\n\n<li><strong>Habit heat map<\/strong> \u2014 check the color-coded heat map for a quick visual overview of your daily habits to recognize patterns over time.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The heat map feature is only available in TickTick\u2019s mobile app, though. In the web version, I could only see the Weekly habit status in the Statistics tab. It\u2019s a very modest weekly visual summary of your habit completion.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"925\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Tracking-habits-in-TickTick.webp\" alt=\"Tracking habits in TickTick\" class=\"wp-image-19098\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Tracking-habits-in-TickTick.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Tracking-habits-in-TickTick-584x300.webp 584w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Tracking-habits-in-TickTick-1110x570.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Tracking-habits-in-TickTick-768x395.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Tracking-habits-in-TickTick-1536x789.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Tracking-habits-in-TickTick-18x9.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Tracking habits in TickTick<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Overall, TickTick is a useful app, but it isn\u2019t perfect. It has no Kanban boards or robust PM features, so I\u2019d say it\u2019s designed primarily for personal productivity rather than managing team organization.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Also, the integrations are limited, but you can connect TickTick with other apps via Zapier for automation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Finally, budget-conscious users should know some of TickTick\u2019s best features are locked behind the paywall \u2014 like full calendar functionality, filters, premium themes, and more.<\/p>\n\n\n\n<h3 id=\"whats-new-in-ticktick\" class=\"wp-block-heading\">What\u2019s new in TickTick?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The most noteworthy updates in TickTick recently include a Telegram integration, improved search filters, Constant Reminders (a feature that keeps reminding users until a task\/habit is handled), and more flexible calendar and view customization.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for: <\/strong>web, macOS, Windows, Linux, iOS, iPadOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plan<\/strong><\/th><th><strong>Price<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Free<\/td><td>$0<\/td><\/tr><tr><td>Premium<\/td><td>$49.99\/year<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 id=\"6-google-calendar-best-for-managing-events-in-a-calendar\" class=\"wp-block-heading\">#6 <a href=\"https:\/\/calendar.google.com\/calendar\/u\/0\/r\" target=\"_blank\" rel=\"noreferrer noopener\">Google Calendar<\/a> \u2014 best for managing events in a calendar<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Google Calendar is a scheduling app that helps users organize their time, plan events, manage appointments, and more.<\/p>\n\n\n\n<h3 id=\"why-choose-google-calendar\" class=\"wp-block-heading\">Why choose Google Calendar?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Unlike many organization tools that treat calendars as an extra feature, Google Calendar is built around scheduling \u2014 ideal for those who primarily need time planning rather than project management.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Simple and free for personal use<br>&#8211; Multiple calendars on 1 account<br>&#8211; Easy event creation and sharing<\/td><td>&#8211; Basic task management<br>&#8211; Limited customization<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">If you have a Google account, you have immediate access to Calendar. It\u2019s completely free unless you need advanced business features for the entire Google Workspace.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Creating events, tasks, or appointments takes a few clicks, with the option to add details, guests, locations, and more.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Here\u2019s what Google Calendar does well:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Multiple formats <\/strong>\u2014 choose how much of your schedule you want to see at once (day, week, month, etc.), easily switching between detailed planning and broader overview.<\/li>\n\n\n\n<li><strong>Tasks tab<\/strong> \u2014 add to-do items, and sort them into lists in the Tasks section to combine scheduled events with smaller tasks.<\/li>\n\n\n\n<li><strong>Custom notifications <\/strong>\u2014 choose how you want to be reminded by setting up alerts, desktop notifications, or turning notifications off completely.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">I must note that, while the Tasks tab is useful, it is much simpler compared to dedicated <a href=\"https:\/\/plaky.com\/blog\/best-task-management-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">task management apps<\/a> like Plaky, Trello, or Asana.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1014\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar.webp\" alt=\"Time blocking in Google Calendar\" class=\"wp-image-19096\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-533x300.webp 533w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-1110x625.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-768x433.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-1536x865.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Time-blocking-in-Google-Calendar-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Time blocking in Google Calendar<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">What Google Calendar does best is <strong>tracking events<\/strong>, thanks to features such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Multiple calendars <\/strong>\u2014 create and manage separate calendars within the same account to separate work, personal time, hobbies, family events, etc.<\/li>\n\n\n\n<li><strong>Calendar sharing<\/strong> \u2014 share calendars to coordinate schedules with other people like coworkers or friends and family.<\/li>\n\n\n\n<li><strong>Recurring events <\/strong>\u2014 set up regular commitments like weekly meetings, workouts, or appointments to avoid manual creation each time.<\/li>\n\n\n\n<li><strong>Color-coding<\/strong> \u2014 choose different colors for different types of events to make your schedule clear at a glance.<\/li>\n\n\n\n<li><strong>Seamless Google Meet integration <\/strong>\u2014 generate a Google Meet link within seconds when your event is taking place online.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">What\u2019s more, events can include descriptions and attachments, but Google Calendar definitely isn\u2019t built for storing notes and information.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1738\" height=\"1036\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Event-details-in-Google-Calendar.webp\" alt=\"Event details in Google Calendar\" class=\"wp-image-19086\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Event-details-in-Google-Calendar.webp 1738w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Event-details-in-Google-Calendar-503x300.webp 503w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Event-details-in-Google-Calendar-1110x662.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Event-details-in-Google-Calendar-768x458.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Event-details-in-Google-Calendar-1536x916.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Event-details-in-Google-Calendar-18x12.webp 18w\" sizes=\"auto, (max-width: 1738px) 100vw, 1738px\" \/><figcaption class=\"wp-element-caption\">Event details in Google Calendar<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">While you can adjust views, colors, and notifications, I\u2019d say Google Calendar is way less flexible than most apps on this list. There are no custom fields, dashboards, or task systems, so you can\u2019t redesign the app to match the way you manage information or workflows.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"wp-block-paragraph\"><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Google Calendar also ranks high on our top daily planners lists \u2014 check it out:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/best-daily-planner-apps\/\" target=\"_blank\" rel=\"noreferrer noopener\">18 Best Daily Planner Apps for Productivity (Tested &amp; Reviewed)<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"whats-new-in-google-calendar\" class=\"wp-block-heading\">What\u2019s new in Google Calendar?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Google Calendar now offers more customizable event colors, better calendar layout on large screens, and more granular sharing permissions for collaborative calendars. These changes make it easier to personalize and manage busy schedules.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for:<\/strong> web, iOS, Android, Wear OS<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plan<\/strong><\/th><th><strong>Price<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Free<\/td><td>$0<\/td><\/tr><tr><td>Starter<\/td><td>$7\/user\/month*<\/td><\/tr><tr><td>Standard<\/td><td>$14\/user\/month*<\/td><\/tr><tr><td>Plus<\/td><td>$22\/user\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">*billed annually for the entire Google Workspace<\/p>\n\n\n\n<h2 id=\"7-google-keep-best-for-capturing-notes-on-the-go\" class=\"wp-block-heading\">#7 <a href=\"https:\/\/keep.google.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Google Keep<\/a> \u2014 best for capturing notes on the go<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Google Keep is a simple note-taking and organization app for quickly capturing ideas, reminders, lists, etc. in one place.<\/p>\n\n\n\n<h3 id=\"why-choose-google-keep\" class=\"wp-block-heading\">Why choose Google Keep?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Whether you\u2019re working on your computer or outside with your phone suddenly remembering something important, Google Keep lets you jot it down within seconds.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Free for personal use<br>&#8211; Text, image, and audio format<br>&#8211; Reminders<\/td><td>&#8211; Limited collaboration<br>&#8211; No task management beyond checklists<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Exploring Google Keep, this is what caught my eye first:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Simple interface <\/strong>\u2014 the sticky-note style layout is easy to understand even if you\u2019ve never used organization tools before.<\/li>\n\n\n\n<li><strong>Labels and colors <\/strong>\u2014 you can categorize notes with labels, color-code them, and pin the most important ones to find them easily.<\/li>\n\n\n\n<li><strong>Reminders <\/strong>\u2014 Google Keep lets you set up (recurring) reminders, turning simple ideas into actionable tasks.<\/li>\n\n\n\n<li><strong>Free use with a Google account <\/strong>\u2014 all core features are available without a subscription as long as you have a standard Google account, which is free.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Moreover, you can share Keep entries with others, but you should know it gives them full editing access. Unlike in some other Google apps (e.g., Docs or Sheets), there\u2019s no viewer vs. editor permission distinction here.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"875\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep.webp\" alt=\"Organizing notes in Google Keep\" class=\"wp-image-19090\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-617x300.webp 617w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-1110x540.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-768x373.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-1536x747.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Organizing-notes-in-Google-Keep-18x9.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Organizing notes in Google Keep<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">That said, let\u2019s look at the features I believe make Google Keep excellent for <strong>capturing notes and ideas on the go<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Audio feature<\/strong> \u2014 on mobile, you can record audio notes, and the app will automatically transcribe them into text while also saving the original voice recording.<\/li>\n\n\n\n<li><strong>Images<\/strong> \u2014 Keep also supports images, which is great when you want to snap and save photos of documents, receipts, products, etc.<\/li>\n\n\n\n<li><strong>Drawings<\/strong> \u2014 you can create quick sketches or jot something down using the drawing feature (this is much more practical on a phone or tablet with a touch screen pen compared to a computer screen with a mouse, though).<\/li>\n\n\n\n<li><strong>Instant sync across devices<\/strong> \u2014 whatever you have in Keep is accessible on any device you use to log into your Google account, syncing instantly as soon as you make changes.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"616\" height=\"1200\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Input-options-in-Google-Keep-on-mobile.webp\" alt=\"Input options in Google Keep on mobile\" class=\"wp-image-19088\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Input-options-in-Google-Keep-on-mobile.webp 616w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Input-options-in-Google-Keep-on-mobile-154x300.webp 154w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Input-options-in-Google-Keep-on-mobile-526x1024.webp 526w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Input-options-in-Google-Keep-on-mobile-6x12.webp 6w\" sizes=\"auto, (max-width: 616px) 100vw, 616px\" \/><figcaption class=\"wp-element-caption\">Input options in Google Keep on mobile<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">I must also point out some major cons. One is that Google Keep can become messy when you have lots of notes because there are no folders or advanced structures.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In addition, Google Keep isn\u2019t suitable for long notes due to the lack of advanced formatting tools and writing features found in apps like Evernote, for instance.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Finally, there are no <a href=\"https:\/\/plaky.com\/blog\/project-management-software-features\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management features<\/a> whatsoever \u2014 no Kanban boards, timelines, progress tracking, etc.<\/p>\n\n\n\n<h3 id=\"whats-new-in-google-keep\" class=\"wp-block-heading\">What\u2019s new in Google Keep?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Google Keep hasn\u2019t had major updates lately. Recent improvements have just focused on better integration with Google&#8217;s productivity ecosystem and small usability enhancements.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for: <\/strong>web, iOS, Android, Wear OS<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plan<\/strong><\/th><th><strong>Price<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Free<\/td><td>$0<\/td><\/tr><tr><td>Starter<\/td><td>$7\/user\/month*<\/td><\/tr><tr><td>Standard<\/td><td>$14\/user\/month*<\/td><\/tr><tr><td>Plus<\/td><td>$22\/user\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">*billed annually for the entire Google Workspace<\/p>\n\n\n\n<h2 id=\"8-clockify-by-cake-com-best-for-time-tracking\" class=\"wp-block-heading\">#8 <a href=\"https:\/\/clockify.me\/\" target=\"_blank\" rel=\"noreferrer noopener\">Clockify<\/a> by CAKE.com \u2014 best for time tracking<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Clockify is one of the <a href=\"https:\/\/plaky.com\/blog\/best-productivity-apps\/\" target=\"_blank\" rel=\"noreferrer noopener\">best productivity apps<\/a> on the market, helping teams and individuals record work hours, monitor productivity, and generate reports and invoices.<\/p>\n\n\n\n<h3 id=\"why-choose-clockify\" class=\"wp-block-heading\">Why choose Clockify?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you want to analyze exactly where your time goes and organize it more effectively in the future, Clockify is the right choice.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Timer and manual tracking<br>&#8211; Reporting<br>&#8211; Powerful yet intuitive<\/td><td>&#8211; Better for work than personal organization<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">These are some of Clockify\u2019s biggest advantages:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Team management features<\/strong> \u2014 managers can monitor team activity, approve timesheets, and evaluate project progress from one place.<\/li>\n\n\n\n<li><strong>Calendar view <\/strong>\u2014 some users prefer the calendar format, making it easier to identify free time or scheduling conflicts.<\/li>\n\n\n\n<li><strong>Smooth UI\/UX <\/strong>\u2014 despite having many functionalities, Clockify is easy on the eye and highly logical, letting you organize tracked time by project, client, task, or tag.<\/li>\n\n\n\n<li><strong>Cross-platform availability <\/strong>\u2014 Clockify works on desktop, web, mobile devices, and as a browser extension, allowing you to track time wherever you work.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Truth be told \u2014 while you can organize projects\/tasks \u2014 Clockify isn\u2019t a full-fledged task management tool. But the good news is that Clockify has 100+ integrations, so you can connect it to your task manager. The native <a href=\"https:\/\/plaky.com\/clockify-integration\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky-Clockify integration<\/a> is the best, of course, as both apps are designed by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a> to work seamlessly together.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1055\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockifys-UI.webp\" alt=\"Clockify's UI\" class=\"wp-image-19081\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockifys-UI.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockifys-UI-512x300.webp 512w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockifys-UI-1110x651.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockifys-UI-768x450.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockifys-UI-1536x900.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Clockifys-UI-18x12.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Clockify&#8217;s UI<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Focusing on Clockify\u2019s most prominent feature, <strong>time tracking<\/strong>, here\u2019s what you can expect:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>One-click timer <\/strong>\u2014 start and stop the timer whenever you begin or finish a certain task, making time tracking effortless throughout the day.<\/li>\n\n\n\n<li><strong>Manual time logs<\/strong> \u2014 if you forget to start the timer or simply prefer to record work hours manually, you can easily add or edit your time logs afterward.<\/li>\n\n\n\n<li><strong>Billable hour tracking<\/strong> \u2014 you can mark time entries as billable to simplify client invoicing and project budgeting.<\/li>\n\n\n\n<li><strong>Detailed reports and analytics <\/strong>\u2014 several kinds of visual reports can help you filter and analyze time data, predict future performance or <a href=\"https:\/\/plaky.com\/blog\/cost-overrun\/\" target=\"_blank\" rel=\"noreferrer noopener\">cost overruns<\/a>, and more.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1064\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-in-Clockify.webp\" alt=\"Dashboard in Clockify\" class=\"wp-image-19084\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-in-Clockify.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-in-Clockify-508x300.webp 508w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-in-Clockify-1110x656.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-in-Clockify-768x454.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-in-Clockify-1536x908.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Dashboard-in-Clockify-18x12.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Dashboard in Clockify<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Naturally, the higher your Clockify plan, the more advanced the features \u2014 but the free plan may just be enough for a small team with simpler needs, e.g.:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Unlimited tracking<\/li>\n\n\n\n<li>Timesheets<\/li>\n\n\n\n<li>Idle detection<\/li>\n\n\n\n<li>Reminders<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Overall, Clockify primarily helped me improve estimates and make better decisions about time.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">I also enjoyed organizing personal activities in this app, but features like reports and billable rates feel redundant in that case. That\u2019s why I\u2019d say Clockify is slightly more useful for professional than personal organization.<\/p>\n\n\n\n<h3 id=\"whats-new-in-clockify\" class=\"wp-block-heading\">What\u2019s new in Clockify?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Recent Clockify updates have mostly focused on teams and business workflows: improved reporting and approvals, expanded time-off management, and more admin\/team management tools (e.g., SCIM provisioning for automatically managing users and groups through identity providers).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for: <\/strong>web, macOS, Windows, Linux, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plan<\/strong><\/th><th><strong>Price<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Free<\/td><td>$0<\/td><\/tr><tr><td>Basic<\/td><td>$3.99\/seat\/month*<\/td><\/tr><tr><td>Standard<\/td><td>$5.49\/seat\/month*<\/td><\/tr><tr><td>Pro<\/td><td>$7.99\/user\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>$11.99\/user\/month*<\/td><\/tr><tr><td>CAKE.com Bundle<\/td><td>$12.99\/user\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">*billed annually<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\n<div class=\"banner banner-dark plaky-gradient-marketplace\">\n    <div class=\"banner-text lg:pr-16\">\n        <h2 class=\"translation-block text-2xl mb-4!\">Enhance Clockify via add-ons<\/h2>\n        <p class=\"translation-block text-xs!\">Extend Clockify's capabilities using custom add-ons \u2014 visit CAKE.com Marketplace now!<\/p>\n\n        <div class=\"banner-buttons d-flex space-x-4 translation-block\">\n            <a class=\"rounded-md px-6 py-2 bg-white text-dark hover:text-primary text-sm\" href=\"https:\/\/marketplace.cake.com\/\" target=\"_blank\">Learn more<\/a>\n\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/marketplace@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/marketplace.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    <\/p>\n\n\n\n<h2 id=\"9-evernote-best-for-robust-note-taking\" class=\"wp-block-heading\">#9 <a href=\"https:\/\/evernote.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Evernote<\/a> \u2014 best for robust note-taking<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Evernote is a tool for capturing and organizing information in one place \u2014 notes, PDFs, web clippings, tasks, and more.<\/p>\n\n\n\n<h3 id=\"why-choose-evernote\" class=\"wp-block-heading\">Why choose Evernote?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Evernote is a solid choice for people who manage lots of information, offering enough structure and formatting options for both personal and professional organization.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Numerous templates<br>&#8211; Highly customizable notes<br>&#8211; Tasks inside notes<\/td><td>&#8211; Template import lagging<br>&#8211; Pricey<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Here\u2019s what caught my attention the most when testing Evernote:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Excellent organization system<\/strong> \u2014 notes can be grouped into notebooks, organized with tags, and found using powerful search tools.<\/li>\n\n\n\n<li><strong>Tasks built into notes <\/strong>\u2014 you can create to-do items inside your notes, and the Tasks tab will automatically register them.<\/li>\n\n\n\n<li><strong>Dozens of templates<\/strong> \u2014 there are many templates (for meeting notes, to-do lists, travel plans, etc.) that can save time, but they were painfully slow to import for me in Evernote\u2019s web version.<\/li>\n\n\n\n<li><strong>AI features<\/strong> \u2014 Evernote\u2019s AI tools can help summarize notes, improve writing, and surface important information more quickly.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">I also want to point out there is a Calendar view, but no Kanban, timelines, and other advanced PM features.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Additionally, the native integration options are very limited, but Zapier (an automation platform) expands Evernote\u2019s connectivity.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1015\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-details-in-Evernote.webp\" alt=\"Task details in Evernote\" class=\"wp-image-19095\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-details-in-Evernote.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-details-in-Evernote-532x300.webp 532w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-details-in-Evernote-1110x626.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-details-in-Evernote-768x433.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-details-in-Evernote-1536x866.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-details-in-Evernote-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Task details in Evernote<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">As its name suggests, Evernote is designed for<strong> robust note-taking<\/strong>, going beyond short reminders or simple checklists. The best features include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Rich formatting <\/strong>\u2014 your notes can look however you want thanks to headings, tables, bullet points, dividers, embedded content, and more.<\/li>\n\n\n\n<li><strong>Voice notes<\/strong> \u2014 you can record a voice note and get an immediate transcription when typing isn\u2019t convenient.<\/li>\n\n\n\n<li><strong>Web Clipper<\/strong> \u2014 Evernote\u2019s handy browser extension enables you to save web pages, articles, recipes, etc. into your notebooks with a single click.<\/li>\n\n\n\n<li><strong>OCR for scanned documents <\/strong>\u2014 the Optical Character Recognition (OCR) feature can recognize text inside scanned documents and images, enhancing the searchability of receipts and handwritten documents.<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"975\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Capturing-lessons-learned-in-Evernote.webp\" alt=\"Capturing lessons learned in Evernote\" class=\"wp-image-19080\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Capturing-lessons-learned-in-Evernote.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Capturing-lessons-learned-in-Evernote-554x300.webp 554w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Capturing-lessons-learned-in-Evernote-1110x601.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Capturing-lessons-learned-in-Evernote-768x416.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Capturing-lessons-learned-in-Evernote-1536x832.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Capturing-lessons-learned-in-Evernote-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Capturing <a href=\"https:\/\/plaky.com\/blog\/lessons-learned-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">lessons learned<\/a> in Evernote<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">As for the main cons, my complaints mostly have to do with Evernote\u2019s pricing. First, the free plan is quite limited \u2014 50 notes, 1 notebook, and single-device sync.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Second, Evernote is among the most expensive apps on this list, though it may be worth it if you&#8217;ll truly make use of the advanced features.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Third, Evernote is the only tool on this list that asks for card info in order to get a free trial \u2014 and I\u2019m not a fan of providing that just so I can test an app.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"wp-block-paragraph\"><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Keen to see how Evernote stacks up against its main competitor, Notion? Check this out:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/notion-vs-evernote\/\" target=\"_blank\" rel=\"noreferrer noopener\">Notion vs. Evernote \u2014 Which App to Choose?<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"whats-new-in-evernote\" class=\"wp-block-heading\">What\u2019s new in Evernote?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Evernote has recently leaned heavily into AI-powered organization \u2014 e.g., AI-generated note titles, an improved AI Assistant for finding and organizing information, and Mermaid diagrams for visual planning (which the AI Assistant can create for you).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for:<\/strong> web, macOS, Windows, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plan<\/strong><\/th><th><strong>Price<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Free<\/td><td>$0<\/td><\/tr><tr><td>Starter<\/td><td>$8.25\/month*<\/td><\/tr><tr><td>Advanced<\/td><td>$20.83\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">*billed annually<\/p>\n\n\n\n<h2 id=\"10-asana-best-for-organizing-team-work\" class=\"wp-block-heading\">#10 <a href=\"https:\/\/asana.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a> \u2014 best for organizing team work<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Asana is a work management app that combines project planning, tasks, goals, automation, and reporting tools.<\/p>\n\n\n\n<h3 id=\"why-choose-asana\" class=\"wp-block-heading\">Why choose Asana?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you regularly join forces with teammates, Asana is among the <a href=\"https:\/\/plaky.com\/blog\/project-collaboration-tools\/\" target=\"_blank\" rel=\"noreferrer noopener\">best project collaboration tools<\/a>, offering teams one organized place to plan and track work together.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Pros<\/strong><\/th><th><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td>&#8211; Task and goal management<br>&#8211; 200+ integrations<br>&#8211; Direct messages<\/td><td>&#8211; Overkill for simple needs<br>&#8211; Impractical pricing<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">Asana balances powerful features with everyday usability thanks to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Robust task management <\/strong>\u2014 tasks can include due dates, priorities, attachments, etc., plus custom fields if you opt for a paid plan.<\/li>\n\n\n\n<li><strong>Multiple project views <\/strong>\u2014 you can switch between List, Board, and Calendar views on the free plan, plus Gantt, Timeline, and Dashboard on Asana\u2019s paid tiers.<\/li>\n\n\n\n<li><strong>Built-in AI assistant <\/strong>\u2014 paying users have access to AI tools for planning, automating, and analyzing work.<\/li>\n\n\n\n<li><strong>200+ integrations <\/strong>\u2014 you can easily connect Asana with other tools your team uses (100+ options on the free plan and more on the paid ones).<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">As you can tell, lots of handy, more advanced features in Asana are locked behind the paywall, but that\u2019s the case with most similar apps.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">What I find strange is Asana\u2019s 1-assignee limit per task. That\u2019s supposed to boost accountability, but some work items are a shared effort, so I\u2019d rather have multiple assignees than be forced to use subtasks.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1006\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-board-in-Asana.webp\" alt=\"Task board in Asana\" class=\"wp-image-19094\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-board-in-Asana.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-board-in-Asana-537x300.webp 537w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-board-in-Asana-1110x620.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-board-in-Asana-768x429.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-board-in-Asana-1536x858.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Task-board-in-Asana-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Task board in Asana<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">As for why I believe Asana works best for <strong>team organization<\/strong>, consider these features:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Task dependencies<\/strong> \u2014 you can specify relationships between linked tasks to help avoid bottlenecks and <a href=\"https:\/\/plaky.com\/blog\/dangers-of-working-in-silos\/\" target=\"_blank\" rel=\"noreferrer noopener\">working in silos<\/a>.<\/li>\n\n\n\n<li><strong>Direct messages <\/strong>\u2014 apart from in-task comments, Asana lets you send direct messages, making it easy to discuss work or ask questions.<\/li>\n\n\n\n<li><strong>Multi-home tasks <\/strong>\u2014 the same task can appear in <a href=\"https:\/\/plaky.com\/blog\/manage-multiple-projects\/\" target=\"_blank\" rel=\"noreferrer noopener\">multiple projects<\/a> if different teams need to track the same work, avoiding duplicated entries.<\/li>\n\n\n\n<li><strong>Goal tracking <\/strong>\u2014 you can track different types of goals (Strategy, Team Goals, and My goals), ensuring everyday work supports broader company goals.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">That said, if you have simple professional needs or just wish to organize personal tasks, Asana will likely seem overwhelming and too complex for you.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1800\" height=\"1006\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Strategy-map-for-goals-in-Asana.webp\" alt=\"Strategy map for goals in Asana\" class=\"wp-image-19093\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Strategy-map-for-goals-in-Asana.webp 1800w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Strategy-map-for-goals-in-Asana-537x300.webp 537w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Strategy-map-for-goals-in-Asana-1110x620.webp 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Strategy-map-for-goals-in-Asana-768x429.webp 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Strategy-map-for-goals-in-Asana-1536x858.webp 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/11\/Strategy-map-for-goals-in-Asana-18x10.webp 18w\" sizes=\"auto, (max-width: 1800px) 100vw, 1800px\" \/><figcaption class=\"wp-element-caption\">Strategy map for goals in Asana<\/figcaption><\/figure>\n<\/div>\n\n\n<p class=\"wp-block-paragraph\">Before wrapping up, just a quick disclaimer about <a href=\"https:\/\/plaky.com\/learn\/plaky\/asana-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana\u2019s pricing<\/a> \u2014 with 5+ users, the subscription is sold in set blocks like this:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>5\u201330 users<\/strong> \u2014 increments of 5<\/li>\n\n\n\n<li><strong>31\u2013100 users<\/strong> \u2014 increments of 10<\/li>\n\n\n\n<li><strong>101\u2013500 users<\/strong> \u2014 increments of 25<\/li>\n\n\n\n<li><strong>500+ users<\/strong> \u2014 increments of 50<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">For example, if you needed Asana for 104 users, you\u2019d be paying for 125 seats, which inflates your software budget for no added value.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p class=\"wp-block-paragraph\"><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We\u2019ve compared Asana directly to several similar apps \u2014 read all about it here:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/plaky-vs-asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky vs. Asana<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/trello-vs-asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Trello vs. Asana<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/wrike-vs-asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Wrike vs. Asana<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/notion-vs-asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Notion vs. Asana<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/clickup-vs-asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Clickup vs. Asana<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/asana-vs-monday\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana vs. monday.com<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"whats-new-in-asana\" class=\"wp-block-heading\">What\u2019s new in Asana?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Asana\u2019s latest updates are mostly about AI. The biggest addition is AI Teammates, bringing AI-powered agents directly into projects to help teams complete work. Asana has also improved automation rules and overall board navigation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Available for: <\/strong>web, macOS, Windows, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th><strong>Plan<\/strong><\/th><th><strong>Price<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Personal<\/td><td>$0<\/td><\/tr><tr><td>Starter<\/td><td>$10.99\/user\/month*<\/td><\/tr><tr><td>Advanced<\/td><td>$24.99\/user\/month*<\/td><\/tr><tr><td>Enterprise<\/td><td>POA<\/td><\/tr><tr><td>Enterprise+<\/td><td>POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\">*billed annually<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\n<div class=\"banner banner-dark plaky-gradient-landing-2\">\n    <div class=\"banner-text lg:pr-16\">\n        <h2 class=\"translation-block text-2xl mb-4!\">Affordable Asana alternative<\/h2>\n        <p class=\"translation-block text-xs!\">Want customizable fields and automation without overpaying? Go for Plaky by CAKE.com!om banner description<\/p>\n\n        <div class=\"banner-buttons d-flex space-x-4 translation-block\">\n            <a class=\"rounded-md px-6 py-2 bg-white text-dark hover:text-primary text-sm\" href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2 text-sm\" href=\"https:\/\/plaky.com\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-middle \">\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/landing-2@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/landing-2.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    <\/p>\n\n\n\n<h2 id=\"faq\" class=\"wp-block-heading\">FAQ<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Still have some questions? Let\u2019s cover the most frequently asked ones.<\/p>\n\n\n\n<h3 id=\"what-are-some-free-organization-apps\" class=\"wp-block-heading\">What are some free organization apps?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">There are fully free apps without tiers or paying extra for certain features \u2014 like Google Calendar, Google Keep, and Apple reminders.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">There are also tools like Plaky by CAKE.com that have paid plans, but the free one is very extensive and functional, as well.<\/p>\n\n\n\n<h3 id=\"how-to-organize-more-efficiently\" class=\"wp-block-heading\">How to organize more efficiently?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">These are some of the most popular <a href=\"https:\/\/plaky.com\/blog\/how-to-stay-organized-at-work\/\" target=\"_blank\" rel=\"noreferrer noopener\">tips for staying organized<\/a>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Keep your physical workspace tidy.<\/li>\n\n\n\n<li>Start with a smaller task.<\/li>\n\n\n\n<li>Use the right organizational tool.<\/li>\n\n\n\n<li>Eliminate distractions, like your mobile phone.<\/li>\n\n\n\n<li>Take regular breaks.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">Of course, this is general advice \u2014 everyone is different, so you may need to experiment with your daily routine a little to find what works best for you.<\/p>\n\n\n\n<h3 id=\"what-is-the-best-management-app-for-a-small-business\" class=\"wp-block-heading\">What is the best management app for a small business?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The best work management app for a small business is one that offers affordable pricing, easy setup, scalability, and collaboration features. On my list, such apps would be Plaky, Todoist, and \u2014 to an extent \u2014 Trello.<\/p>\n\n\n\n<h2 id=\"stay-organized-with-a-reliable-app-plaky-by-cake-com\" class=\"wp-block-heading\">Stay organized with a reliable app \u2014 Plaky by CAKE.com<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">After trying the best apps to stay organized, I can conclude that the best choice is the one you\u2019ll actually enjoy using consistently.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For me, that\u2019s Plaky by CAKE.com \u2014 for all the reasons stated in its review, but also thanks to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/pricing\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Plaky\u2019s affordable pricing<\/strong><\/a> \u2014 from an extensive free plan to the cost-effective Enterprise tier, Plaky has something for everyone.<\/li>\n\n\n\n<li><strong>Top-notch security<\/strong> \u2014 CAKE.com follows the highest security standards, plus Plaky enables you to control access with <a href=\"https:\/\/plaky.com\/features\/user-roles\" target=\"_blank\" rel=\"noreferrer noopener\">user roles and permissions<\/a>.<\/li>\n\n\n\n<li><strong>24\/7 support <\/strong>\u2014 our 100% human support team is available around the clock to everyone, including free users, via phone, chat, or email.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em>Build an organization system that works for you \u2014 get Plaky by CAKE.com today!<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">\n<div class=\"banner banner-dark plaky-gradient-bundle\">\n    <div class=\"banner-text lg:pr-16\">\n        <h2 class=\"translation-block text-2xl mb-4!\">CAKE.com Bundle<\/h2>\n        <p class=\"translation-block text-xs!\">Get Plaky for task management, Clockify for time tracking, and Pumble for team communication \u2014 all fully upgraded at just $12.99\/user\/month!<\/p>\n\n        <div class=\"banner-buttons d-flex space-x-4 translation-block\">\n            <a class=\"rounded-md px-6 py-2 bg-white text-dark hover:text-primary text-sm\" href=\"https:\/\/account.cake.com\/signup\" target=\"_blank\">Sign up<\/a>\n\n                            <a class=\"button-2 text-sm\" href=\"https:\/\/cake.com\/bundle\" target=\"_blank\">Learn more<\/a>\n                    <\/div>\n    <\/div>\n\n    <div class=\"banner-image banner-image-bottom \">\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/bundle@2x.png 2x\" alt=\"Illustration\"  media=\"(min-width: 1022px)\" \/>\n            <img decoding=\"async\" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/product-blog\/public\/images\/plaky\/banners\/bundle.png\"  alt=\"Illustration\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n    <\/p>\n","protected":false},"excerpt":{"rendered":"<p>We tested the best organization apps of 2026 \u2014 from free to-do apps to full team tools. See our honest picks, pricing, and which one fits how you actually work.<\/p>\n","protected":false},"author":9,"featured_media":19078,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4],"tags":[],"class_list":["post-4872","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-comparisons"],"acf":[],"_links":{"self":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/4872","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/comments?post=4872"}],"version-history":[{"count":97,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/4872\/revisions"}],"predecessor-version":[{"id":19100,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/4872\/revisions\/19100"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media\/19078"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media?parent=4872"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/categories?post=4872"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/tags?post=4872"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}