{"id":3221,"date":"2023-07-04T13:38:30","date_gmt":"2023-07-04T13:38:30","guid":{"rendered":"https:\/\/plaky.com\/blog\/?p=3221"},"modified":"2024-11-28T00:00:00","modified_gmt":"2024-11-28T00:00:00","slug":"project-collaboration-tools","status":"publish","type":"post","link":"https:\/\/plaky.com\/blog\/project-collaboration-tools\/","title":{"rendered":"15 Best Project Collaboration Tools for Effective Teamwork"},"content":{"rendered":"\n<p>Leading a team isn\u2019t an easy task, especially if your team works remotely. In fact, bottlenecks that arise from a clear lack of good team communication are all too common.&nbsp;<\/p>\n\n\n\n<p>Some of the potential issues that could impede your project if your team isn\u2019t collaborating well include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Not knowing who\u2019s doing what,&nbsp;<\/li>\n\n\n\n<li>Missing important information, and&nbsp;<\/li>\n\n\n\n<li>Not being able to keep up with the schedule.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>To prevent such miscommunication problems, you should incorporate business collaboration tools as an essential part of your project team\u2019s toolkit.&nbsp;<\/p>\n\n\n\n<p>Team collaboration platforms help you and your team stay on track and organize work more effectively.<\/p>\n\n\n\n<p>Not sure which tool is the best fit for your team?&nbsp;Read through this blog post as I\u2019ve reviewed the 15 best <a href=\"https:\/\/plaky.com\/blog\/project-collaboration\/\" target=\"_blank\" rel=\"noreferrer noopener\">project collaboration<\/a> tools to help you make the right choice!<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"600\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Project-collaboration-tools-cover.png\" alt=\"Project collaboration tools - cover\" class=\"wp-image-9345\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Project-collaboration-tools-cover.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Project-collaboration-tools-cover-300x150.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Project-collaboration-tools-cover-1024x512.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Project-collaboration-tools-cover-768x384.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Project-collaboration-tools-cover-18x9.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><\/figure>\n<\/div>\n\n\n<div class=\"wp-block-group has-background\" style=\"background-color:#e5f6fe\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>WHY TRUST US?<\/strong><\/p>\n\n\n\n<p>The apps we talk about are selected, tested, and written about by human reviewers who follow strict review and editorial guidelines. We pick solutions that are practical, purposeful, and can offer real value for the specific use case or business context we\u2019re covering \u2014 while also being justified in their pricing. Our methodology is transparent, clear, and available to everyone:<\/p>\n\n\n\n<p><a href=\"https:\/\/cake.com\/our-software-review-methodology\" target=\"_blank\" rel=\"noreferrer noopener\">Learn more about our review methodology here \u2192<\/a><\/p>\n<\/div><\/div>\n\n\n\n<h2 id=\"top-15-project-collaboration-tools\" class=\"wp-block-heading\">Top 15 project collaboration tools<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>App<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Best for<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Free plan<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Price (starting at)<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Available for<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Plaky<\/strong> <strong>by CAKE.com<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Free project collaboration<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$3.99 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Android, iOS<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Asana<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Team communication<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$10.99 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Podio<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Task automation<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$11.20 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Scoro<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Project progress transparency<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u274c<\/td><td class=\"has-text-align-left\" data-align=\"left\">$26 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Trello<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Smaller teams<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$5 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, Linux, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>ClickUp<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Real-time collaboration<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$7 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, Linux, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Atlassian\u2019s Confluence<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Integrations<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$5.16 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, Linux, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Miro<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Visual idea-sharing<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$8 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, Linux, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Hive<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Setting clear expectations<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$5 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, Linux, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>ProofHub<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Mid-sized teams<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$45 per month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, Linux, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Smartsheet<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Growing teams<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$9 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, Linux, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Wrike<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Automating requests<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$10 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Basecamp<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Resource management<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u274c<\/td><td class=\"has-text-align-left\" data-align=\"left\">$15 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>monday.com<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Beginners<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$9 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, iOS, Android<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Teamwork<\/strong><\/td><td class=\"has-text-align-left\" data-align=\"left\">Workload management<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u2714<\/td><td class=\"has-text-align-left\" data-align=\"left\">$9.99 user\/month<\/td><td class=\"has-text-align-left\" data-align=\"left\">web, Windows, macOS, Linux, iOS, Android<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 id=\"1-plaky-by-cake-com-best-free-project-collaboration-tool\" class=\"wp-block-heading\">#1 <a href=\"https:\/\/plaky.com\/team-collaboration-software\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky<\/a> by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a> \u2014 best free project collaboration tool<\/h2>\n\n\n\n<p>If you\u2019re looking to save up on a tool but still don\u2019t want to lack essential project collaboration features, Plaky is an excellent choice since it comes with all-encompassing free <em>and<\/em> paid plans.&nbsp;<\/p>\n\n\n\n<p>As <a href=\"https:\/\/plaky.com\/team-collaboration-software\" target=\"_blank\" rel=\"noreferrer noopener\">team collaboration software<\/a>, Plaky will ensure your team continues to work together seamlessly, with team members getting notified about key updates instantly.<\/p>\n\n\n\n<p>The software acts as a centralized file-sharing hub too, so you won\u2019t have to use any external tools. Instead, all task and project-relevant files will be in one place \u2014 and within reach.<\/p>\n\n\n\n<p><strong>Available for<\/strong>: web, Android, iOS<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Plaky\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong><a href=\"https:\/\/plaky.com\/learn\/plaky\/plaky-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky\u2019s pricing<\/a><\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (14 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (unlimited members, spaces, boards, items and views)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><a href=\"https:\/\/plaky.com\/pro-plan\" target=\"_blank\" rel=\"noreferrer noopener\">Pro<\/a><\/td><td class=\"has-text-align-left\" data-align=\"left\">$3.99 seat\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><a href=\"https:\/\/plaky.com\/enterprise-plan\" target=\"_blank\" rel=\"noreferrer noopener\">Enterprise<\/a><\/td><td class=\"has-text-align-left\" data-align=\"left\">$8.99 seat\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><a href=\"https:\/\/cake.com\/bundle\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com Bundle<\/a> | Productivity Suite<\/td><td class=\"has-text-align-left\" data-align=\"left\">$12.99 user\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-plaky-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Plaky for project collaboration<\/h3>\n\n\n\n<p>Right off the bat, you\u2019ll notice something rather unique about Plaky \u2014 its robust free plan.<\/p>\n\n\n\n<p>Many project management tools indeed offer a free plan, but they are often quite limited.&nbsp;<\/p>\n\n\n\n<p>In contrast, Plaky\u2019s free plan is versatile, giving you all the necessary functionalities a collaboration tool should have <strong>free of charge<\/strong>, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Storing files in a central location,<\/li>\n\n\n\n<li>Real-time collaboration via <a href=\"https:\/\/plaky.com\/features\/comments\" target=\"_blank\" rel=\"noreferrer noopener\">comments<\/a>, and<\/li>\n\n\n\n<li>Keeping everyone in the loop regarding the latest developments through instant <a href=\"https:\/\/plaky.com\/features\/notifications\" target=\"_blank\" rel=\"noreferrer noopener\">notifications<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>In addition to all this, you get unlimited spaces, <a href=\"https:\/\/plaky.com\/features\/board\" target=\"_blank\" rel=\"noreferrer noopener\">boards<\/a>, users, items, and views, all within Plaky\u2019s free plan.&nbsp;<\/p>\n\n\n\n<p>Plus, Plaky\u2019s <a href=\"https:\/\/plaky.com\/templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management template center<\/a> makes it easy to jumpstart your projects without losing precious time on creating project boards from scratch.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Try Plaky for project collaboration<\/a><\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1055\" height=\"508\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Collaborate-with-your-team-using-a-free-Plaky-single-project-template.png\" alt=\"Single project template shown in Plaky project collaboration software\" class=\"wp-image-9351\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Collaborate-with-your-team-using-a-free-Plaky-single-project-template.png 1055w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Collaborate-with-your-team-using-a-free-Plaky-single-project-template-300x144.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Collaborate-with-your-team-using-a-free-Plaky-single-project-template-1024x493.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Collaborate-with-your-team-using-a-free-Plaky-single-project-template-768x370.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Collaborate-with-your-team-using-a-free-Plaky-single-project-template-18x9.png 18w\" sizes=\"auto, (max-width: 1055px) 100vw, 1055px\" \/><figcaption class=\"wp-element-caption\">Collaborate with your team using a free Plaky single project template<\/figcaption><\/figure>\n<\/div>\n\n\n<p>My team uses Plaky to stay on track with all our content tasks, and that includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Assigning the right people to tasks,&nbsp;<\/li>\n\n\n\n<li>Setting deadlines, and&nbsp;<\/li>\n\n\n\n<li>Using tags to categorize content based on different criteria.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>Overall, this also helps us optimize our task progress tracking.<\/p>\n\n\n\n<p>In Plaky, you can use the <a href=\"https:\/\/plaky.com\/features\/activity-log\" target=\"_blank\" rel=\"noreferrer noopener\">activity log<\/a> to track changes on tasks or boards too, so there\u2019s no need for micromanagement when you need quick updates on how things are progressing. The activity log improves transparency and lets the whole team know about the overall project\u2019s progress.<\/p>\n\n\n\n<p>Also, there\u2019s no need to worry about anything falling through the cracks \u2014 whether you\u2019re a manager or a team member, you\u2019ll get a notification for any changes made to the subscribed items.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1067\" height=\"476\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Use-Plakys-Log-to-track-your-teams-activities.png\" alt=\"Activity log shown in Plaky project collaboration software\" class=\"wp-image-9352\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Use-Plakys-Log-to-track-your-teams-activities.png 1067w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Use-Plakys-Log-to-track-your-teams-activities-300x134.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Use-Plakys-Log-to-track-your-teams-activities-1024x457.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Use-Plakys-Log-to-track-your-teams-activities-768x343.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Use-Plakys-Log-to-track-your-teams-activities-18x8.png 18w\" sizes=\"auto, (max-width: 1067px) 100vw, 1067px\" \/><figcaption class=\"wp-element-caption\">Use Plaky\u2019s activity log to track your team\u2019s activities<\/figcaption><\/figure>\n<\/div>\n\n\n<p>As for the collaboration part, you can use comments, tags, and status <a href=\"https:\/\/plaky.com\/features\/fields\" target=\"_blank\" rel=\"noreferrer noopener\">fields<\/a> to notify everyone of any task-relevant information. You can also use @mentions while commenting to directly notify team members.<\/p>\n\n\n\n<p>I also think Plaky is rather easy to learn and intuitive to use, which is important for saving time and energy. Since it\u2019s a versatile collaboration tool, you can use it for any type of project, and it won\u2019t take long for your team to get a grip on its functionalities.<\/p>\n\n\n\n<p>Moreover, you can visually organize tasks in a way that best fits your workflow or preferences, using the Table, Kanban, or <a href=\"https:\/\/plaky.com\/gantt-chart-software\" target=\"_blank\" rel=\"noreferrer noopener\">Gantt view<\/a>.<\/p>\n\n\n\n<h3 id=\"cons-of-using-plaky-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Plaky for project collaboration<\/h3>\n\n\n\n<p>If you\u2019re working on very large projects, you\u2019ll probably find Plaky\u2019s limited integration and automation options the biggest downside. Also, Plaky has limited views \u2014 though its Gantt, Table, and Kanban views should be enough for medium-sized projects and teams.<\/p>\n\n\n\n<p>That said, <a href=\"https:\/\/plaky.com\/pricing\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky\u2019s pricing<\/a> largely compensates for these downsides.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Task-specific communication<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited views<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Centralized file sharing<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited integrations<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Extensive free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited automation options<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-plaky\" class=\"wp-block-heading\">What&#8217;s new in Plaky?<\/h3>\n\n\n\n<p>In September 2024, Plaky introduced subitems, a new feature that lets you break down large tasks into smaller ones, making it easier to manage complex projects step by step.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Try Plaky by CAKE.com for free<\/a><\/p>\n\n\n\n<h2 id=\"2-asana-best-for-team-communication\" class=\"wp-block-heading\">#2 <a href=\"https:\/\/asana.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana<\/a> \u2014 best for team communication<\/h2>\n\n\n\n<p>Asana is a well-regarded project management tool with easy-to-use collaboration features.<\/p>\n\n\n\n<p>The platform has a visual design that\u2019s not just appealing but also intuitive.&nbsp;<\/p>\n\n\n\n<p>Plus, Asana offers plenty of materials \u2014 tutorials, guides, and forums \u2014 to help your team learn how to use it properly.<\/p>\n\n\n\n<p><strong>Available for<\/strong>: web, Windows, macOS, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Asana\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><a href=\"https:\/\/plaky.com\/learn\/plaky\/asana-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Asana\u2019s pricing<\/strong><\/a><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (30 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (up to 15 members)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Starter<\/td><td class=\"has-text-align-left\" data-align=\"left\">$10.99 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Advanced<\/td><td class=\"has-text-align-left\" data-align=\"left\">$24.99 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise+<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-asana-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Asana for project collaboration&nbsp;<\/h3>\n\n\n\n<p>One of Asana\u2019s fortes is that it offers many avenues for your team to communicate and collaborate on a daily basis.&nbsp;<\/p>\n\n\n\n<p>This tool provides you with different chats for most aspects of your project. There are conversation spaces specific to your team, project, and task, as well as an option to send private messages.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1066\" height=\"508\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/asana.png\" alt=\"Project board shown in Asana project collaboration software\" class=\"wp-image-9355\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/asana.png 1066w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/asana-300x143.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/asana-1024x488.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/asana-768x366.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/asana-18x9.png 18w\" sizes=\"auto, (max-width: 1066px) 100vw, 1066px\" \/><figcaption class=\"wp-element-caption\">Asana\u2019s workspace<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Many of Asana\u2019s features also allow for improved and more efficient collaboration. A great example is the goal-tracking feature.&nbsp;<\/p>\n\n\n\n<p>You can set up project or team goals, define a deadline, and add subgoals to function as <a href=\"https:\/\/plaky.com\/blog\/okr-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project OKRs<\/a>. That way, the whole team can easily understand what they\u2019re working toward.<\/p>\n\n\n\n<p>Asana also lets you connect one task to multiple different projects, which makes collaboration between teams more fluid.<\/p>\n\n\n\n<p>And, it has over 200 integrations to offer, with over 100 of them supported in the free plan.<\/p>\n\n\n\n<h3 id=\"cons-of-using-asana-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Asana for project collaboration<\/h3>\n\n\n\n<p>Aside from that though, Asana\u2019s free plan is not that great. It is limited to 10 users, and most of the capabilities you\u2019d want are hidden behind a paywall. If that\u2019s a dealbreaker for you, you might want to look into trying out a free <a href=\"https:\/\/plaky.com\/compare\/asana-alternative\" target=\"_blank\" rel=\"noreferrer noopener\">Asana alternative<\/a>.&nbsp;<\/p>\n\n\n\n<p>While Asana has reporting options, it leaves a bit to be desired in that department as well, as you can\u2019t get certain advanced or customized reports out of it.<\/p>\n\n\n\n<p>Worse, the mobile version is also rather limited and is missing some functions. In general, I found Asana a bit difficult (and inconvenient) to use on a smaller screen too.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Plenty of communication options<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited free plan<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Many integrations&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited reporting features<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Collaborative task management&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited mobile version<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-asana\" class=\"wp-block-heading\">What&#8217;s new in Asana?<\/h3>\n\n\n\n<p>As of summer 2024, Asana AI helps you automate your work and kick off projects faster. Also, you can now measure progress more precisely with weighted goals and use <a href=\"https:\/\/plaky.com\/blog\/capacity-planning\/\" target=\"_blank\" rel=\"noreferrer noopener\">capacity planning<\/a> to visualize project staffing and ensure proper resourcing.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>See how Asana compares to some of its most popular competitors:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/asana-vs-jira\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana vs. Jira<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/trello-vs-asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Trello vs. Asana<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/notion-vs-asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Notion vs. Asana<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/wrike-vs-asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">Wrike vs. Asana<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/asana-vs-monday\/\" target=\"_blank\" rel=\"noreferrer noopener\">Asana vs. monday.com<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n\n<div class=\"container plaky-gradient-default pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 pr-0\" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Free Asana alternative            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">If you're considering Asana \u2014 try Plaky by CAKE.com, for unlimited users and spaces.<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid px-lg-0\" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"3-podio-best-for-task-automation\" class=\"wp-block-heading\">#3 <a href=\"https:\/\/www.podio.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Podio<\/a> \u2014 best for task automation<\/h2>\n\n\n\n<p>Podio is a project management tool that focuses on automation and <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-resources\/\" target=\"_blank\" rel=\"noreferrer noopener\">project resource<\/a> management.&nbsp;<\/p>\n\n\n\n<p>Collaboration doesn\u2019t only involve improving communication \u2014 it also entails decreasing communication where it is unnecessary or disruptive.&nbsp;<\/p>\n\n\n\n<p>Automation helps with this issue by taking care of repetitive tasks.<\/p>\n\n\n\n<p><strong>Available for<\/strong>: web, Windows, macOS, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Podio\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Podio\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u274c<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (up to 5 users)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Plus<\/td><td class=\"has-text-align-left\" data-align=\"left\">$11.20 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Premium<\/td><td class=\"has-text-align-left\" data-align=\"left\">$19.20 user\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-podio-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Podio for project collaboration<\/h3>\n\n\n\n<p>When your project has plenty of repetitive tasks, it can get tiring to create them on a daily basis in your PM tool of choice.&nbsp;<\/p>\n\n\n\n<p>Podio\u2019s automation options are among the most extensive of any tool on the market.<\/p>\n\n\n\n<p>With Podio\u2019s Workflow Automation, you can make custom automations for a great number of situations. Most of the actions in Podio can be automated using<em> if\/then<\/em> triggers. What\u2019s more, they can even be used to create PDFs and insert graphs.<\/p>\n\n\n\n<p>An example of a simple repetitive task automation would be that on a weekly basis, say, every Monday, Podio creates a task for you, sets the due date, and assigns the appropriate person.&nbsp;<\/p>\n\n\n\n<p>You\u2019ll receive Workflow Automation as a part of your plan once you upgrade your Podio account to Premium.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1069\" height=\"508\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Podio.png\" alt=\"Handling projects in Podio project management software\" class=\"wp-image-9356\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Podio.png 1069w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Podio-300x143.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Podio-1024x487.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Podio-768x365.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Podio-18x9.png 18w\" sizes=\"auto, (max-width: 1069px) 100vw, 1069px\" \/><figcaption class=\"wp-element-caption\">Projects in Podio<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Podio also has some great file-sharing options.<\/p>\n\n\n\n<p>Files are easily stored and easy to find. Anything that happens to a file in Podio is logged, making changes simple to track and revert, if necessary. The app also offers integrations with many file-sharing apps.<\/p>\n\n\n\n<p>Podio even has an extension \u2014 SwiftMail \u2014 that allows you to organize your email through the app. Sorting your email will let you communicate more effectively, as you won\u2019t be cluttered with unnecessary information.<\/p>\n\n\n\n<h3 id=\"cons-of-using-podio-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Podio for project collaboration<\/h3>\n\n\n\n<p>That said, many of these capabilities come with a major flaw \u2014 Podio can be difficult to get the hang of. Its interface is not the most intuitive I\u2019ve come across.<\/p>\n\n\n\n<p>Another con is that Podio doesn\u2019t let you mark up attachments.&nbsp;<\/p>\n\n\n\n<p>Implementing markup for attachments benefits collaboration greatly, as it allows team members to point out important aspects of a document to each other. With such great file-sharing options, it\u2019s a shame that Podio doesn\u2019t offer this feature.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Great file-sharing options<\/td><td class=\"has-text-align-left\" data-align=\"left\">Steep learning curve<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Automation options<\/td><td class=\"has-text-align-left\" data-align=\"left\">Confusing interface<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Good email organization<\/td><td class=\"has-text-align-left\" data-align=\"left\">No markup attachments option<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-podio\" class=\"wp-block-heading\">What\u2019s new in Podio?<\/h3>\n\n\n\n<p>In October 2024, it was officially announced that Podio was acquired by Progress. We\u2019ll have to wait and see what the future of Podio holds.&nbsp;<\/p>\n\n\n\n<h2 id=\"4-scoro-best-for-project-progress-transparency\" class=\"wp-block-heading\">#4 <a href=\"https:\/\/www.scoro.com\/features\/collaboration\/\" target=\"_blank\" rel=\"noreferrer noopener\">Scoro<\/a> \u2014 best for project progress transparency<\/h2>\n\n\n\n<p>Scoro is sales-focused project collaboration software that allows you to streamline work and automate tasks.&nbsp;<\/p>\n\n\n\n<p>Collaboration in Scoro is facilitated by automated reports, which inform each member of your team about the project\u2019s progress.<\/p>\n\n\n\n<p><strong>Available for<\/strong>: web, Windows, macOS, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Scoro\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Scoro\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (14 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u274c<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Essential<\/td><td class=\"has-text-align-left\" data-align=\"left\">$26 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Standard<\/td><td class=\"has-text-align-left\" data-align=\"left\">$37 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Pro<\/td><td class=\"has-text-align-left\" data-align=\"left\">$63 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Ultimate<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-scoro-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Scoro for project collaboration<\/h3>\n\n\n\n<p>Scoro aims to keep everyone in the loop by providing a detailed and robust reporting system.&nbsp;<\/p>\n\n\n\n<p>Reports serve to show your team the project\u2019s status and future goals, as well as to validate their success in pushing the project forward. Some reports that contribute to this are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Detailed work report,<\/li>\n\n\n\n<li>Work summary report,<\/li>\n\n\n\n<li>Success report,<\/li>\n\n\n\n<li>Utilization report, etc.<\/li>\n<\/ul>\n\n\n\n<p>Scoro also allows you to focus on your team members, their current work, progress, and future plans.&nbsp;<\/p>\n\n\n\n<p>In Scoro, there\u2019s an option to share your agenda \u2014 which means that everyone can see what time everyone\u2019s meetings are set for. This helps to avoid double-booking and lets everyone know when important meetings are taking place, without the use of apps such as Google Calendar.<\/p>\n\n\n\n<p>Scoro can also be integrated with time-tracking software, which is ideal if you want to find out how much time everyone spends on their tasks.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1030\" height=\"512\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Scoro.png\" alt=\"Utilization report shown in Scoro project collaboration software\" class=\"wp-image-9357\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Scoro.png 1030w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Scoro-300x149.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Scoro-1024x509.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Scoro-768x382.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Scoro-18x9.png 18w\" sizes=\"auto, (max-width: 1030px) 100vw, 1030px\" \/><figcaption class=\"wp-element-caption\">Scoro reports<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"cons-of-using-scoro-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Scoro for project collaboration<\/h3>\n\n\n\n<p>However, so many options leave Scoro with the same issues many other apps face \u2014 it can be difficult to learn how to use it properly.<\/p>\n\n\n\n<p>Additionally, automation is limited, with Scoro lacking a \u201cset as default\u201d option for certain parameters.<\/p>\n\n\n\n<p>Lastly, Scoro doesn\u2019t offer a free plan. However, it does have a 14-day free trial.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Solid reporting features<\/td><td class=\"has-text-align-left\" data-align=\"left\">No free plan<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Agenda sharing<\/td><td class=\"has-text-align-left\" data-align=\"left\">No \u201cset as default\u201d option<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Time-tracking option<\/td><td class=\"has-text-align-left\" data-align=\"left\">Steep learning curve<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-scoro\" class=\"wp-block-heading\">What&#8217;s new in Scoro?<\/h3>\n\n\n\n<p>In November 2024, Scoro introduced ELI, Scoro\u2019s AI-powered assistant. ELI chat provides you with answers to any questions about Scoro without leaving the site.<\/p>\n\n\n\n<h2 id=\"5-trello-best-for-smaller-teams\" class=\"wp-block-heading\">#5 <a href=\"https:\/\/trello.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Trello<\/a> \u2014 best for smaller teams<\/h2>\n\n\n\n<p>Trello is a visual collaboration tool based on the <a href=\"https:\/\/plaky.com\/learn\/project-management\/kanban-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Kanban framework<\/a> that aims to simplify the (over)flow of information that today\u2019s project teams deal with.<\/p>\n\n\n\n<p>Thanks to Trello\u2019s visual clarity, team members can understand the current state of a <a href=\"https:\/\/plaky.com\/blog\/project-management-workflow\/\" target=\"_blank\" rel=\"noreferrer noopener\">project\u2019s workflow<\/a> at a glance.&nbsp;<\/p>\n\n\n\n<p><strong>Available for<\/strong>: web, Windows, macOS, Linux, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Trello\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><a href=\"https:\/\/plaky.com\/learn\/plaky\/trello-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Trello\u2019s pricing<\/strong><\/a><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (14 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (up to 10 collaborators per workspace)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Standard<\/td><td class=\"has-text-align-left\" data-align=\"left\">$5 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Premium<\/td><td class=\"has-text-align-left\" data-align=\"left\">$10 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">$17.50 user\/month (est. cost for 50 users)*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-trello-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Trello for project collaboration<\/h3>\n\n\n\n<p>Trello is a great option for small teams looking for effortless project collaboration because it is very easy to learn and serves as a great visual tool. In a small team, you generally spend less time on a project management tool, so being able to see everything clearly and quickly is amazing.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"805\" height=\"382\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Trello.png\" alt=\"Kanban-based project board shown in Trello project collaboration software\" class=\"wp-image-9358\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Trello.png 805w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Trello-300x142.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Trello-768x364.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Trello-18x9.png 18w\" sizes=\"auto, (max-width: 805px) 100vw, 805px\" \/><figcaption class=\"wp-element-caption\">Trello\u2019s workspace<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Trello\u2019s most optimal plan seems to be the Standard plan, which offers unlimited boards and custom fields, making it ideal for smaller teams.<\/p>\n\n\n\n<p>Almost anything you see in Trello can also be customized. You can create custom fields by type, be it numbers, dropdown lists, checkboxes, etc. You can even change the background image of your project.&nbsp;<\/p>\n\n\n\n<p>Trello even allows for tasks to be shared among team members, as you can have multiple assignees on a single task.<\/p>\n\n\n\n<p>One of its greatest features, though, is that it lets you use keyboard shortcuts. You can create a shortcut to open the Trello app and one to create a task card. Unfortunately, you can only do this in Trello\u2019s desktop app.<\/p>\n\n\n\n<p>Besides custom shortcuts, Trello also has plenty of default shortcuts available. For example, you can use a shortcut to launch Trello from anywhere or scroll through boards more easily.<\/p>\n\n\n\n<h3 id=\"cons-of-using-trello-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Trello for project collaboration<\/h3>\n\n\n\n<p>Trello does not offer a Gantt chart, which would do wonders to facilitate collaboration. On that note, many of its advanced capabilities are lacking compared to those of its competition.&nbsp;<\/p>\n\n\n\n<p>For example, tools like Asana or ClickUp offer built-in time-tracking and automation features, while Trello relies on third-party Power-Ups or manual solutions.<\/p>\n\n\n\n<p>The free version is also quite limited, as it allows only 10 boards per workspace. If you need more than that, you might want to look for a more affordable <a href=\"https:\/\/plaky.com\/compare\/trello-alternative\" target=\"_blank\" rel=\"noreferrer noopener\">Trello alternative<\/a> that doesn\u2019t impose that limit.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Custom keyboard shortcuts<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited free version<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Collaborative task management<\/td><td class=\"has-text-align-left\" data-align=\"left\">Not ideal for complex projects<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Customization options<\/td><td class=\"has-text-align-left\" data-align=\"left\">No Gantt charts<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-trello\" class=\"wp-block-heading\">What&#8217;s new in Trello?<\/h3>\n\n\n\n<p>In April 2024, Trello added a new Atlassian Email field to Power-Ups. In August 2024, the company announced new IP ranges that will be available for requests from external clients, such as browsers and API integrations.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Check how Trello compares to some of its competitors:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/trello-vs-jira\/\" target=\"_blank\" rel=\"noreferrer noopener\">Trello vs. Jira<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/trello-vs-monday\/\" target=\"_blank\" rel=\"noreferrer noopener\">Trello vs. monday.com<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n\n<div class=\"container plaky-gradient-features pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Free Trello alternative            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">If you're considering Trello \u2014 try Plaky by CAKE.com, for unlimited number of users and projects.<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"6-clickup-best-for-real-time-collaboration\" class=\"wp-block-heading\">#6 <a href=\"https:\/\/clickup.com\/features\/collaboration-detection\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp<\/a> \u2014 best for real-time collaboration<\/h2>\n\n\n\n<p>ClickUp is a PM tool that uses real-time updates to let you see what every team member is doing as they are doing it.&nbsp;<\/p>\n\n\n\n<p>In general, ClickUp is a versatile platform geared toward teams looking to collaborate on many different projects. It has a lot of features that plenty of other tools also have, but it polishes them even more \u2014 features like reporting, automation, file organization, etc.<\/p>\n\n\n\n<p><strong>Available for<\/strong>: web, Windows, macOS, Linux, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>ClickUp\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><a href=\"https:\/\/plaky.com\/learn\/plaky\/clickup-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>ClickUp\u2019s pricing<\/strong><\/a><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (14 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Unlimited<\/td><td class=\"has-text-align-left\" data-align=\"left\">$7 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Business<\/td><td class=\"has-text-align-left\" data-align=\"left\">$12 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-clickup-for-project-collaboration\" class=\"wp-block-heading\">Pros of using ClickUp for project collaboration<\/h3>\n\n\n\n<p>There are some tools besides ClickUp that offer real-time collaboration, but Clickup\u2019s appears to be the most seamless.&nbsp;<\/p>\n\n\n\n<p>And, instead of just notifying you, the platform lets you literally work together with your colleagues, whether it be on a task description or comment \u2014 though it can be embarrassing to have team members witness all of your typos before you fix them.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1068\" height=\"514\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/clickup.png\" alt=\"List-based project board shown in ClickUp project collaboration software\" class=\"wp-image-9359\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/clickup.png 1068w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/clickup-300x144.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/clickup-1024x493.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/clickup-768x370.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/clickup-18x9.png 18w\" sizes=\"auto, (max-width: 1068px) 100vw, 1068px\" \/><figcaption class=\"wp-element-caption\">ClickUp\u2019s workspace<\/figcaption><\/figure>\n<\/div>\n\n\n<p>ClickUp also has a built-in time tracker that lets you know who was working on which task and when. Every task comes with a time-tracker option.<\/p>\n\n\n\n<p>The platform even offers plenty of automations. For instance, in ClickUp, you can set up automatic assignee reassignment.&nbsp;<\/p>\n\n\n\n<p>To illustrate, say you\u2019re managing a graphic design project. When a designer completes the task, they can change the status to <em>Pending review<\/em>, and the system will automatically change the assignee to the reviewer.&nbsp;<\/p>\n\n\n\n<p>Then, once the reviewer is done and they\u2019ve changed the status to <em>Reviewed<\/em>, the designer becomes the assignee again.<\/p>\n\n\n\n<h3 id=\"cons-of-using-clickup-for-project-collaboration\" class=\"wp-block-heading\">Cons of using ClickUp for project collaboration<\/h3>\n\n\n\n<p>Though file sharing is important for collaboration, ClickUp\u2019s free plan unfortunately only gives you 100 MB of storage.<\/p>\n\n\n\n<p>Plus, while ClickUp\u2019s interface is well designed, the initial setup can be challenging.&nbsp;<\/p>\n\n\n\n<p>The notification system can also cause issues if you\u2019re working on a larger project, as its configuration options can be frustrating to find.&nbsp;<\/p>\n\n\n\n<p>If that\u2019s a problem, a simpler, less convoluted <a href=\"https:\/\/plaky.com\/compare\/clickup-alternative\" target=\"_blank\" rel=\"noreferrer noopener\">alternative to ClickUp<\/a> may be just what you need.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Real-time collaboration<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited resources in the free plan<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Time-tracking option<\/td><td class=\"has-text-align-left\" data-align=\"left\">Difficult to set up<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Automation features<\/td><td class=\"has-text-align-left\" data-align=\"left\">Slightly cluttered notifications<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-clickup\" class=\"wp-block-heading\">What&#8217;s new in ClickUp?<\/h3>\n\n\n\n<p>Starting from November 2024, you can filter tasks by Custom Relationships to report on data from those relationships, view content from Teams directly within tasks, Docs, and Chat, and access your tasks, events, and calendar in one place with the new My Work page on mobile.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Here\u2019s how ClickUp stacks against some of its competitors:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/clickup-vs-monday\/\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp vs. monday.com<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/clickup-vs-asana\/\" target=\"_blank\" rel=\"noreferrer noopener\">ClickUp vs. Asana<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/plaky-vs-clickup\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky vs. ClickUp<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n\n<div class=\"container plaky-gradient-templates pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-dark\">\n            <span class=\"translation-block lh-1 fs-16 text-dark\">\n                Free ClickUp alternative            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">If you're considering ClickUp \u2014 try Plaky by CAKE.com, for unlimited number of files and teams.<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-primary text-white\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-black px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/templates@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/templates.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"7-atlassians-confluence-best-for-integrations\" class=\"wp-block-heading\">#7 <a href=\"https:\/\/www.atlassian.com\/software\/confluence\" target=\"_blank\" rel=\"noreferrer noopener\">Atlassian\u2019s Confluence<\/a> \u2014 best for integrations<\/h2>\n\n\n\n<p>Confluence is Atlassian\u2019s tool that aims to help improve your project collaboration with whiteboards, integrations, and cross-team connections.<\/p>\n\n\n\n<p>Overall, this platform encourages an open, idea-filled environment.<\/p>\n\n\n\n<p><strong>Available for<\/strong>: web, Windows, macOS, Linux, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Confluence\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Confluence\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (30 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (up to 10 users)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Standard<\/td><td class=\"has-text-align-left\" data-align=\"left\">$5.16 user\/month (for 300 users)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Premium<\/td><td class=\"has-text-align-left\" data-align=\"left\">$9.73 user\/month (for 300 users)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed monthly<\/p>\n\n\n\n<h3 id=\"pros-of-using-confluence-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Confluence for project collaboration<\/h3>\n\n\n\n<p>Seamless project collaboration can be easily achieved with integrations, which allow team members to connect their project tool with other apps for team collaboration. Integrations also come in handy when your team is already used to working in a specific app and doesn\u2019t want to make a switch.<\/p>\n\n\n\n<p>Confluence offers more than 2,000 integration options, so it should cover almost anything your team desires. While integrations are common in most project management tools, no other tool offers as many as Atlassian\u2019s Confluence does.<\/p>\n\n\n\n<p>Besides integrations, another Confluence feature can drastically change the way your team collaborates \u2014 idea whiteboards.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1073\" height=\"509\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Confluence.png\" alt=\"The whiteboard feature shown in Confluence project collaboration software\" class=\"wp-image-9360\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Confluence.png 1073w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Confluence-300x142.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Confluence-1024x486.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Confluence-768x364.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Confluence-18x9.png 18w\" sizes=\"auto, (max-width: 1073px) 100vw, 1073px\" \/><figcaption class=\"wp-element-caption\">Confluence\u2019s whiteboard feature<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Confluence uses idea whiteboards to improve iteration, brainstorming, and idea creation. It involves sticky notes, votes, timers, etc. The sticky notes can be converted into Jira issues, which is another Atlassian project management software.<\/p>\n\n\n\n<p>Similar to ClickUp, Confluence also updates tasks and pages in real time. Every page also has a comments section where you can mention specific team members.&nbsp;<\/p>\n\n\n\n<h3 id=\"cons-of-using-confluence-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Confluence for project collaboration<\/h3>\n\n\n\n<p>However, managing permissions and users in Confluence can get a bit complicated. The platform lacks structure and can therefore make information difficult to search for.<\/p>\n\n\n\n<p>Confluence\u2019s free plan is also quite limited, omitting user permissions and calendars.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Idea whiteboards<\/td><td class=\"has-text-align-left\" data-align=\"left\">Confusing permissions and user management<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Page collaboration<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited free plan<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Integration options<\/td><td class=\"has-text-align-left\" data-align=\"left\">Steep learning curve<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-confluence\" class=\"wp-block-heading\">What\u2019s new in Confluence?<\/h3>\n\n\n\n<p>As of June 2024, comments, mentions, and board exports are live in Confluence whiteboards. Also, you can now embed Jira dashboards and gadgets into Confluence pages and communicate more efficiently with the help of AI.&nbsp;<\/p>\n\n\n\n<h2 id=\"8-miro-the-best-visual-idea-sharing-tool\" class=\"wp-block-heading\">#8 <a href=\"https:\/\/miro.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Miro<\/a> \u2014 the best visual idea-sharing tool<\/h2>\n\n\n\n<p>Miro is all about the visuals. Everybody can easily share their creative ideas with their team in Miro\u2019s mind maps, whiteboards, and videos.<\/p>\n\n\n\n<p>If you want a place to brainstorm, iterate, and share ideas visually \u2014 Miro is the tool for you.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Windows, macOS, Linux, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Miro\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Miro\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (with 3 active boards)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Starter<\/td><td class=\"has-text-align-left\" data-align=\"left\">$8 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Business<\/td><td class=\"has-text-align-left\" data-align=\"left\">$16 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-miro-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Miro for project collaboration<\/h3>\n\n\n\n<p>Miro highlights collaborative work by allowing team members to use whiteboards and iterate, brainstorm, and communicate in real time.&nbsp;<\/p>\n\n\n\n<p>Its collaborative whiteboards can be used \u201cfreehand\u201d, which means you can essentially draw on them with your team members.&nbsp;<\/p>\n\n\n\n<p>You can also use sticky notes, mind maps, images, etc., and save sessions for future reference.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1075\" height=\"512\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/miro.png\" alt=\"The whiteboard feature shown in Miro project collaboration software\" class=\"wp-image-9362\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/miro.png 1075w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/miro-300x143.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/miro-1024x488.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/miro-768x366.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/miro-18x9.png 18w\" sizes=\"auto, (max-width: 1075px) 100vw, 1075px\" \/><figcaption class=\"wp-element-caption\">Miro\u2019s whiteboard<\/figcaption><\/figure>\n<\/div>\n\n\n<p>In Miro, you get a great space for your team to collaborate on ideas and share them in real time, so much so that many users describe it as the closest you can get to physically being in a room with your colleagues while working remotely.<\/p>\n\n\n\n<p>Miro also offers plenty of templates to help you set up an activity or a meeting, which is great for learning how to use a collaboration tool with a non-traditional user interface.<\/p>\n\n\n\n<p>Plus, the platform supports many formats \u2014 whether it\u2019s a PDF, image, or video, you can create it within the app and share it with your team seamlessly.<\/p>\n\n\n\n<h3 id=\"cons-of-using-miro-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Miro for project collaboration<\/h3>\n\n\n\n<p>As it is a visual tool, Miro\u2019s visual design is superb and makes it super easy to learn. That said, sometimes, especially during meetings, the UI can become busy and somewhat overwhelming.<\/p>\n\n\n\n<p>Besides that, Miro has a limited free version, which gives you just one workspace with 3 boards.&nbsp;<\/p>\n\n\n\n<p>It also lacks integrations, though it offers some of the more popular ones, like Teams and Google Drive.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Plenty of visual tools to share ideas<\/td><td class=\"has-text-align-left\" data-align=\"left\">Lacks integrations<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Supports different formats<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited free version<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Easy to learn<\/td><td class=\"has-text-align-left\" data-align=\"left\">UI can get busy<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-miro\" class=\"wp-block-heading\">What&#8217;s new in Miro?<\/h3>\n\n\n\n<p>In October 2024, Miro brought Custom Shape Packs that allow you to personalize your diagrams to perfectly fit your industry or project. Also, collaboration is more streamlined with a new, simplified UX refresh.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Miro also appears on our list of the best Kanban tools available today. See why it could be a good choice for Kanban project management below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/best-kanban-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">12 Best Kanban Software Solutions Tested &amp; Reviewed<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"9-hive-best-for-setting-clear-expectations\" class=\"wp-block-heading\">#9 <a href=\"https:\/\/hive.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Hive<\/a> \u2014 best for setting clear expectations<\/h2>\n\n\n\n<p>Hive is a collaboration-focused project management tool that relies on user forum votes to determine new features. In other words, users have a say in what new features will be added in the future.<\/p>\n\n\n\n<p>The platform also has a sleek interface with various collaboration and communication features. So, it should help you meet your <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-deadline\/\" target=\"_blank\" rel=\"noreferrer noopener\">project deadlines<\/a> by letting you focus on what truly matters \u2014 your tasks.<\/p>\n\n\n\n<p><strong>Available for: <\/strong>web, Windows, macOS, Linux, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Hive\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Hive\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (14 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (up to 10 members)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Starter<\/td><td class=\"has-text-align-left\" data-align=\"left\">$5 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Teams<\/td><td class=\"has-text-align-left\" data-align=\"left\">$12 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-hive-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Hive for project collaboration<\/h3>\n\n\n\n<p>Expectations are important in project collaboration \u2014 your team needs to have their due dates, responsibilities, and tasks clearly communicated.<\/p>\n\n\n\n<p>Hive allows for this with great task creation options, as well as its use of layouts and collaborative task views. Through this, the team knows exactly what is expected of them, both individually and as a whole team.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1066\" height=\"510\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Hive.png\" alt=\"Project board shown in Hive project collaboration software\" class=\"wp-image-9364\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Hive.png 1066w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Hive-300x144.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Hive-1024x490.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Hive-768x367.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Hive-18x9.png 18w\" sizes=\"auto, (max-width: 1066px) 100vw, 1066px\" \/><figcaption class=\"wp-element-caption\">Hive\u2019s workspace<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Hive also has a proofing feature, which allows for easier task reviews, without unnecessary back-and-forth up the review chain.&nbsp;<\/p>\n\n\n\n<p>When a team member creates an image, video, or MS Office file that needs to be approved, they can submit it with this feature. Then, they add an \u201capprover\u201d, who will be taken to a tab where they can leave comments and notes on that file.<\/p>\n\n\n\n<p>Hive also provides you with all the capabilities of a project management tool created through a collaborative lens.<\/p>\n\n\n\n<p>It enables you to use collaborative board views \u2014 Calendar, Team, and Gantt chart views let everyone know what the whole team is up to with full transparency. Collaborative board views also make task expectations clearer, with great task layouts.<\/p>\n\n\n\n<p>Finally, Hive also offers a time-tracking feature, which allows you to keep track of what team members are working on and when.<\/p>\n\n\n\n<h3 id=\"cons-of-using-hive-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Hive for project collaboration<\/h3>\n\n\n\n<p>Hive has solid reporting features, but it does lack more advanced reports. It offers just 4 different ways of reporting.<\/p>\n\n\n\n<p>The mobile app also has fewer functionalities than the desktop version, which can make it difficult to use on the go.<\/p>\n\n\n\n<p>And, while notifications are well done in Hive, after reading them, it can be difficult to find the archived ones, as read notifications disappear from your inbox.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Time-tracking options<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited mobile version<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Collaborative task views<\/td><td class=\"has-text-align-left\" data-align=\"left\">Notifications are difficult to find after reading<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Proofing features<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited reporting options<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-hive\" class=\"wp-block-heading\">What&#8217;s new in Hive?<\/h3>\n\n\n\n<p>In April 2024, Hive enabled creating a new archived project, added a % progress bar within each Gantt taskbar to show the current progress of that particular task, enabled full notes functionality on Android, and much more.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Hive is also on our list of the best software for Mac users. See how it compares to other tools in that category here:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/project-management-software-for-mac\/\" target=\"_blank\" rel=\"noreferrer noopener\">10 Best Project Management Software for Mac Users: Reviewed<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"10-proofhub-best-for-mid-sized-teams\" class=\"wp-block-heading\">#10 <a href=\"https:\/\/www.proofhub.com\/features\/collaboration\" target=\"_blank\" rel=\"noreferrer noopener\">ProofHub<\/a> \u2014 best for mid-sized teams<\/h2>\n\n\n\n<p>ProofHub is collaborative software that aims to keep your project clear and help your team get on the same page.<\/p>\n\n\n\n<p>It offers many communication features, like discussion boards that support inviting <a href=\"https:\/\/plaky.com\/learn\/project-management\/stakeholder-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project stakeholders<\/a> to keep them in the loop. Communication enables collaboration, and ProofHub aims to be on par with Asana in this regard.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Windows, macOS, Linux, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>ProofHub\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>ProofHub\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (14 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u274c<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Essential<\/td><td class=\"has-text-align-left\" data-align=\"left\">$45\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Ultimate Control<\/td><td class=\"has-text-align-left\" data-align=\"left\">$89\/month*<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-proofhub-for-project-collaboration\" class=\"wp-block-heading\">Pros of using ProofHub for project collaboration<\/h3>\n\n\n\n<p>ProofHub\u2019s greatest feature is definitely its discussion boards.<\/p>\n\n\n\n<p>You can use them to communicate with your team regarding specific areas of your project. As we mentioned, you can add stakeholders to the conversation. Plus, there\u2019s an instant messaging option, in case you need to address something to a single team member.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1074\" height=\"513\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/proofhub.png\" alt=\"Project tasks shown in ProofHub project collaboration software\" class=\"wp-image-9365\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/proofhub.png 1074w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/proofhub-300x143.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/proofhub-1024x489.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/proofhub-768x367.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/proofhub-18x9.png 18w\" sizes=\"auto, (max-width: 1074px) 100vw, 1074px\" \/><figcaption class=\"wp-element-caption\">ProofHub\u2019s interface<\/figcaption><\/figure>\n<\/div>\n\n\n<p>ProofHub makes file sharing fluid too, letting you keep resources relevant to tasks in one place. Meanwhile, its time-tracking features allow you to keep track of human resources.<\/p>\n\n\n\n<p>The UI is also very intuitive, which makes the tool easy to use. It uses colors and its layout to great effect, allowing you to pick up on the most important pieces of information quickly.<\/p>\n\n\n\n<p>ProofHub is best for mid-sized teams as it offers advanced features that are unnecessary to small teams, while still being a bit behind the competition in more advanced features.&nbsp;<\/p>\n\n\n\n<p>And, just like with Trello, the plan that seems most optimal in ProofHub \u2014 the Ultimate Control plan \u2014 is ideal for a mid-sized team.<\/p>\n\n\n\n<h3 id=\"cons-of-using-proofhub-for-project-collaboration\" class=\"wp-block-heading\">Cons of using ProofHub for project collaboration<\/h3>\n\n\n\n<p>Managing notifications can be a tad difficult in ProofHub. The lack of filters in notifications makes it easy to get overwhelmed by the amount of information coming your way.<\/p>\n\n\n\n<p>ProofHub\u2019s integrations are also very limited, as it has fewer than 20 to offer. Moreover, this app doesn\u2019t have a free plan.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Discussion boards<\/td><td class=\"has-text-align-left\" data-align=\"left\">Notification overflow<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Resource management options<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited integrations<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Good user interface<\/td><td class=\"has-text-align-left\" data-align=\"left\">No free plan<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-proofhub\" class=\"wp-block-heading\">What&#8217;s new in ProofHub?<\/h3>\n\n\n\n<p>The latest updates in ProofHub include the ability to pick personalized backgrounds, choose the position of the navigation bar, drag and drop images and documents in chat and comments, and much more.<\/p>\n\n\n\n<h2 id=\"11-smartsheet-best-for-growing-teams\" class=\"wp-block-heading\">#11 <a href=\"https:\/\/www.smartsheet.com\/work-management-platform-home\" target=\"_blank\" rel=\"noreferrer noopener\">Smartsheet<\/a> \u2014 best for growing teams<\/h2>\n\n\n\n<p>Smartsheet is a project management tool that enables more efficient collaboration by letting you manage projects and portfolios in an interconnected view.<\/p>\n\n\n\n<p>The platform updates information in real time to keep your team and stakeholders up to date on the project\u2019s progress. Additionally, it uses Gantt charts to help everyone stick to deadlines more efficiently.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Windows, macOS, Linux, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Smartsheet\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Smartsheet\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (30 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u274c<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Pro<\/td><td class=\"has-text-align-left\" data-align=\"left\">$9 user\/month* (1\u201310 members)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Business<\/td><td class=\"has-text-align-left\" data-align=\"left\">$19 user\/month* (3+ members)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Advanced Work Management<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-smartsheet-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Smartsheet for project collaboration<\/h3>\n\n\n\n<p>Smartsheet allows for stakeholder inclusion \u2014 all stakeholders can be added to a sheet, work on it simultaneously, and get notified of its progress. You can also share reports with stakeholders easily, with just a couple of clicks.<\/p>\n\n\n\n<p>Another benefit is that the tool has over 90 integration options, allowing your team to use a range of third-party apps throughout your projects.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1078\" height=\"513\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/smartsheet.png\" alt=\"Project tasks shown in Smartsheet project collaboration software\" class=\"wp-image-9366\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/smartsheet.png 1078w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/smartsheet-300x143.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/smartsheet-1024x487.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/smartsheet-768x365.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/smartsheet-18x9.png 18w\" sizes=\"auto, (max-width: 1078px) 100vw, 1078px\" \/><figcaption class=\"wp-element-caption\">Smartsheet\u2019s interface<\/figcaption><\/figure>\n<\/div>\n\n\n<p>That said, I believe one of Smartsheet\u2019s greatest strengths is that it has customizable plans and packages, letting you bring new team members on board easily. It even has a scaling webinar, i.e., an online tutorial on scaling for its users.<\/p>\n\n\n\n<p>In a nutshell, its plans contain all you will need for a team of any size, so you won\u2019t need to switch plans often as your organization grows.<\/p>\n\n\n\n<h3 id=\"cons-of-using-smartsheet-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Smartsheet for project collaboration<\/h3>\n\n\n\n<p>With so many options, Smartsheet can be difficult to learn, which can cause issues in collaboration until your team gets used to it. The interface is not as intuitive as is the case with some other tools in the industry. To be frank, it looks quite outdated too.<\/p>\n\n\n\n<p>The mobile app and the free plan are limited as well. Plus, unlike most of the <a href=\"https:\/\/plaky.com\/compare\/smartsheet-alternative\" target=\"_blank\" rel=\"noreferrer noopener\">Smartsheet alternatives<\/a>, Smartsheet doesn\u2019t offer a free plan anymore.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Stakeholder inclusion<\/td><td class=\"has-text-align-left\" data-align=\"left\">Difficult to adapt to<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Easily scalable<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited free plan<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Great integrations<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited mobile version<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-smartsheet\" class=\"wp-block-heading\">What&#8217;s new in Smartsheet?<\/h3>\n\n\n\n<p>In October 2024, Smartsheet updated the Dynamic View and Data Shuttle reports in Plan Insights to better reflect recent pricing changes. Also, they changed how Data Shuttle \u201creplace mode\u201d upload workflows function to improve sheet and Data Shuttle performance.<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-landing-1 pt-5 ps-lg-5 z-0 mb-5  \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Free Smartsheet alternative            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">If you're considering Smartsheet \u2014 try Plaky by CAKE.com, for unlimited number of users and projects.<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-1@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-1.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"12-wrike-best-for-automating-requests\" class=\"wp-block-heading\">#12 <a href=\"https:\/\/www.wrike.com\/use-cases\/team-collaboration-software\/\" target=\"_blank\" rel=\"noreferrer noopener\">Wrike<\/a> \u2014 best for automating requests<\/h2>\n\n\n\n<p>Wrike is a project management tool that aims to help its users be more collaborative through clarity in communication. It\u2019s great for midsize to large teams.<\/p>\n\n\n\n<p>This app uses reporting, request forms, and a cloud-powered workspace to help you meet your <a href=\"https:\/\/plaky.com\/learn\/project-management\/deliverable-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project deliverables<\/a> on time.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Windows, macOS, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Wrike\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Wrike\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (14 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Team<\/td><td class=\"has-text-align-left\" data-align=\"left\">$10 user\/month<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Business<\/td><td class=\"has-text-align-left\" data-align=\"left\">$24.80 user\/month<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Pinnacle<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"pros-of-using-wrike-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Wrike for project collaboration<\/h3>\n\n\n\n<p>A feature we just mentioned \u2014 request forms \u2014&nbsp; helps Wrike\u2019s users make tasks with clear, easily understood expectations. This is an avenue of communication that is very rarely seen in team collaboration tools, and Wrike utilizes it considerably.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1073\" height=\"517\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/wrike.png\" alt=\"Project tasks shown in Wrike project collaboration software\" class=\"wp-image-9367\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/wrike.png 1073w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/wrike-300x145.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/wrike-1024x493.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/wrike-768x370.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/wrike-18x9.png 18w\" sizes=\"auto, (max-width: 1073px) 100vw, 1073px\" \/><figcaption class=\"wp-element-caption\">Wrike\u2019s workspace<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Admins can create request forms, which can be submitted by any user. You can use request forms to ask questions to your team within tasks in order to get in-context feedback and manage work delegation.<\/p>\n\n\n\n<p>These forms can also be used to automatically create or duplicate tasks or projects. Couple that with a visually clear interface and a good task creation feature, and you can let your team members know every necessary detail about the tasks they\u2019ll be working on.<\/p>\n\n\n\n<p>What\u2019s more, in Wrike, you can automate tasks to remove unnecessary communication and repetitive tasks. Namely, you can set up specific triggers that perform an action <em>if<\/em> or <em>when<\/em> something happens in your project.<\/p>\n\n\n\n<p>The automation works as a \u201cWHEN \u2014 THEN\u201d function. If WHEN is triggered, THEN performs an action. For example, when the status of a task doesn\u2019t change for a specific time, the task\u2019s assignee is automatically @mentioned in a comment.<\/p>\n\n\n\n<h3 id=\"cons-of-using-wrike-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Wrike for project collaboration<\/h3>\n\n\n\n<p>There is a limit to the number of rules you can create depending on your plan, though it is unlikely you will reach it.&nbsp;<\/p>\n\n\n\n<p>Due to these extensive options, Wrike is another app with a steep learning curve that may make you look for an easier-to-learn <a href=\"https:\/\/plaky.com\/compare\/wrike-alternative\" target=\"_blank\" rel=\"noreferrer noopener\">Wrike alternative<\/a>.<\/p>\n\n\n\n<p>Wrike also has fewer than 50 integrations to offer, putting it below the average compared to the competition.&nbsp;<\/p>\n\n\n\n<p>And, while Wrike\u2019s free plan offers unlimited users, the Team plan is limited to up to 15 users.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Great automations<\/td><td class=\"has-text-align-left\" data-align=\"left\">User limits on the cheapest paid plan<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Request forms<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited integrations<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Good reporting options<\/td><td class=\"has-text-align-left\" data-align=\"left\">Steep learning curve<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-wrike\" class=\"wp-block-heading\">What&#8217;s new in Wrike?<\/h3>\n\n\n\n<p>Starting October 2024, Timesheet Approvals are available to all Enterprise Pinnacle accounts. Also, new access controls allow for precise specification of who can modify and view field values.<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-landing-2 pt-5 ps-lg-5 z-0 mb-5  \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Free Wrike alternative            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">If you're considering Wrike \u2014 try Plaky by CAKE.com, for unlimited number of tasks.<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-2@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-2.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"13-basecamp-best-for-resource-management\" class=\"wp-block-heading\">#13 <a href=\"https:\/\/basecamp.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Basecamp<\/a> \u2014 best for resource management<\/h2>\n\n\n\n<p>As one of the oldest project management tools out there, Basecamp has been in the business for almost 2 decades. All that experience translates to a tool that\u2019s streamlined and brimming with great collaboration features for your team.<\/p>\n\n\n\n<p>The main appeal of Basecamp is its lack of complexity \u2014 it aims to maintain clarity in everything, whether it be your project, team members\u2019 roles, or tasks.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Windows, macOS, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Basecamp\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Basecamp\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (30 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">\u274c<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Basecamp<\/td><td class=\"has-text-align-left\" data-align=\"left\">$15 user\/month<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Basecamp Pro Unlimited<\/td><td class=\"has-text-align-left\" data-align=\"left\">$299\/month (billed annually)<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"pros-of-using-basecamp-for-project-collaboration\" class=\"wp-block-heading\">Pros of using Basecamp for project collaboration<\/h3>\n\n\n\n<p>Basecamp offers not only a place to share files relevant to your project but also ways to organize files and resources effectively by splitting them into folders.<\/p>\n\n\n\n<p>Most collaboration tools have a file-sharing feature, but Basecamp\u2019s creative decision to allow users to organize their files is great for resource management. Better yet, it helps the app stand out from the competition.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1070\" height=\"489\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Basecamp.png\" alt=\"Basecamp's home screen\" class=\"wp-image-9368\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Basecamp.png 1070w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Basecamp-300x137.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Basecamp-1024x468.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Basecamp-768x351.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Basecamp-18x8.png 18w\" sizes=\"auto, (max-width: 1070px) 100vw, 1070px\" \/><figcaption class=\"wp-element-caption\">Basecamp\u2019s home screen<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Additionally, in Basecamp, you can communicate with team members via comments, which should help keep everyone on the same page. You can also embed images or files into your messages and applaud messages and comments you like.&nbsp;<\/p>\n\n\n\n<p>Basecamp couples this feature with a fun UI design inspired by file sharing \u2014 everything looks like it\u2019s stored in a neat file cabinet.<\/p>\n\n\n\n<p>Plus, the tool nurtures a minimalistic approach, which makes it effortless to keep roles, projects, and tasks clear and easy to understand.<\/p>\n\n\n\n<h3 id=\"cons-of-using-basecamp-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Basecamp for project collaboration<\/h3>\n\n\n\n<p>This simplicity comes with a flaw, though, as the app can seem too simple at times. It has little to no customization options. This makes it a poor option for larger and more complex projects.<\/p>\n\n\n\n<p>Just like many other apps, Basecamp\u2019s mobile version is also quite limited. It takes away some of Basecamp\u2019s functionalities and is generally less satisfying to use than the desktop one.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Clear overview<\/td><td class=\"has-text-align-left\" data-align=\"left\">Potentially too simplistic<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Resource management options<\/td><td class=\"has-text-align-left\" data-align=\"left\">Lacks features in the mobile version<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Easy to use<\/td><td class=\"has-text-align-left\" data-align=\"left\">Not ideal for complex projects<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-basecamp\" class=\"wp-block-heading\">What&#8217;s new in Basecamp?<\/h3>\n\n\n\n<p>In 2024, Basecamp launched a redesigned, simplified home screen that puts relevancy front and center. Also, with the \u201cTimesheet\u201d add-on, you can now track time directly within Basecamp.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1<strong>PLAKY PRO TIP<\/strong><\/p>\n\n\n\n<p>Need a Basecamp alternative? Check out our overview below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/basecamp-alternatives\/\">Top 12 Basecamp Alternatives for Smarter Project Management<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"14-monday-com-best-for-beginners\" class=\"wp-block-heading\">#14 <a href=\"https:\/\/monday.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">monday.com<\/a> \u2014 best for beginners<\/h2>\n\n\n\n<p>monday.com is a collaborative project management tool with an intuitive interface and the ability to track progress visually to help your team achieve better results.<\/p>\n\n\n\n<p>monday.com also aims to make communication easier, offering many avenues for different types of discussions.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Windows, macOS, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>monday.com\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><a href=\"https:\/\/plaky.com\/learn\/plaky\/monday-com-pricing\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>monday.com\u2019s pricing<\/strong><\/a><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (14 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (up to 2 team members)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Basic<\/td><td class=\"has-text-align-left\" data-align=\"left\">$9 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Standard<\/td><td class=\"has-text-align-left\" data-align=\"left\">$12 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Pro<\/td><td class=\"has-text-align-left\" data-align=\"left\">$19 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-monday-com-for-project-collaboration\" class=\"wp-block-heading\">Pros of using monday.com for project collaboration<\/h3>\n\n\n\n<p>Overall, monday.com seems like a jack-of-all-trades project management tool given that it has all the capabilities you\u2019d want a collaboration tool to have.<\/p>\n\n\n\n<p>Because monday.com chose not to focus on just one aspect of collaboration, it has plenty of good management features.&nbsp;<\/p>\n\n\n\n<p>Plus, it stands out from other online collaboration tools in how well polished every specific feature is, even if other tools have it too. For example, its user-friendly automation system will allow you to streamline repetitive tasks with just a few clicks.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1068\" height=\"464\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Monday.png\" alt=\"To-dos and completed tasks shown in monday.com's project collaboration software\" class=\"wp-image-9369\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Monday.png 1068w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Monday-300x130.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Monday-1024x445.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Monday-768x334.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/Monday-18x8.png 18w\" sizes=\"auto, (max-width: 1068px) 100vw, 1068px\" \/><figcaption class=\"wp-element-caption\">monday.com\u2019s workspace<\/figcaption><\/figure>\n<\/div>\n\n\n<p>With monday.com, you also get a bunch of useful collaboration features.<\/p>\n\n\n\n<p>It aims to keep all of your communication in one place, reducing the need to use any third-party communication apps. You can communicate in tasks, but your team can also communicate in a chat dedicated to the entire board.<\/p>\n\n\n\n<p>The status bar notes should also come in handy if you\u2019re eager to improve communication. Let\u2019s say your status bar has an option for \u201cstuck\u201d. With this feature, your team members can leave notes on the status bar, detailing why they are \u201cstuck\u201d on a specific task.<\/p>\n\n\n\n<p>monday.com also uses progress tracking to help you <a href=\"https:\/\/plaky.com\/blog\/meeting-deadlines\/\" target=\"_blank\" rel=\"noreferrer noopener\">meet deadlines<\/a>, with the status of every task becoming apparent at a quick glance.<\/p>\n\n\n\n<p>And finally, the platform is simple to use. It doesn\u2019t have a steep learning curve, and the interface is pretty intuitive, which makes it easy to adopt and lets your team focus on collaboration sooner.&nbsp;<\/p>\n\n\n\n<h3 id=\"cons-of-using-monday-com-for-project-collaboration\" class=\"wp-block-heading\">Cons of using monday.com for project collaboration<\/h3>\n\n\n\n<p>Even though it\u2019s intuitive, setting up monday.com for the first time can be a bit time-consuming because of the number of features.&nbsp;<\/p>\n\n\n\n<p>There are also occasional subitem issues. Most notably, if you set up an automation that transfers an item to another board once it\u2019s completed, it might not take the subitems with it.&nbsp;<\/p>\n\n\n\n<p>And, unsurprisingly and unfortunately, the free version is very limited. It offers just 2 users and 3 boards, but you can find a solid <a href=\"https:\/\/plaky.com\/compare\/monday-alternative\" target=\"_blank\" rel=\"noreferrer noopener\">monday.com alternative<\/a> without this limit.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Simple to learn<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited free plan<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Progress-tracking features<\/td><td class=\"has-text-align-left\" data-align=\"left\">Takes a while to set up<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Centralized communication<\/td><td class=\"has-text-align-left\" data-align=\"left\">Subitem issues<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-monday-com\" class=\"wp-block-heading\">What&#8217;s new in monday.com?<\/h3>\n\n\n\n<p>Recently, monday.com launched the Sequences feature for CRM, which lets you automate email and task reminders. Also, you can now easily copy your creations from Miro and paste them directly into your WorkCanvas.<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-landing-3 pt-5 ps-lg-5 z-0 mb-5  \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Free monday.com alternative            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">If you're considering monday.com \u2014 try Plaky by CAKE.com, for unlimited number of users, tasks, and projects.<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-3@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/landing-3.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h2 id=\"15-teamwork-best-for-workload-management\" class=\"wp-block-heading\">#15 <a href=\"https:\/\/www.teamwork.com\/solutions\/project-collaboration\/\" target=\"_blank\" rel=\"noreferrer noopener\">Teamwork<\/a> \u2014 best for workload management<\/h2>\n\n\n\n<p>Teamwork is a collaborative project management tool built originally for client work.&nbsp;<\/p>\n\n\n\n<p>It helps your team keep track of what everyone is doing with Gantt charts, Kanban views, and communication through comments and mentions.<\/p>\n\n\n\n<p><strong>Available for:<\/strong> web, Windows, macOS, Linux, iOS, Android<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Teamwork\u2019s trials &amp; plans<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Teamwork\u2019s pricing<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Free trial<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (30 days)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Free plan<\/td><td class=\"has-text-align-left\" data-align=\"left\">$0 (up to 5 users)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Basics<\/td><td class=\"has-text-align-left\" data-align=\"left\">$9.99 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Accelerate<\/td><td class=\"has-text-align-left\" data-align=\"left\">$24.99 user\/month*<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Optimize<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Enterprise&nbsp;<\/td><td class=\"has-text-align-left\" data-align=\"left\">POA<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p>*billed annually<\/p>\n\n\n\n<h3 id=\"pros-of-using-teamwork-for-workload-management\" class=\"wp-block-heading\">Pros of using Teamwork for workload management<\/h3>\n\n\n\n<p>Project collaboration becomes so much simpler with Teamwork thanks to its workload management feature.<\/p>\n\n\n\n<p>In Teamwork, you\u2019ll be keenly aware of how much work each member of your team has. This feature helps managers reassign tasks as needed to stop everyone from burning out too.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1064\" height=\"509\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/teamwork.png\" alt=\"Daily and weekly tasks shown in Teamwork project collaboration software\" class=\"wp-image-9370\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/teamwork.png 1064w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/teamwork-300x144.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/teamwork-1024x490.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/teamwork-768x367.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2023\/07\/teamwork-18x9.png 18w\" sizes=\"auto, (max-width: 1064px) 100vw, 1064px\" \/><figcaption class=\"wp-element-caption\">Teamwork\u2019s interface<\/figcaption><\/figure>\n<\/div>\n\n\n<p>Other than that, Teamwork lets you set up milestones for your project, making the whole team aware of the project goals at all times.<\/p>\n\n\n\n<p>The platform also has a built-in chat platform, centralizing all communication. Plus, Teamwork\u2019s communication support extends to Outlook as well.<\/p>\n\n\n\n<h3 id=\"cons-of-using-teamwork-for-project-collaboration\" class=\"wp-block-heading\">Cons of using Teamwork for project collaboration<\/h3>\n\n\n\n<p>Unfortunately, Teamwork offers few customization options, and its mobile version and free plan are also quite limited.&nbsp;<\/p>\n\n\n\n<p>For example, the mobile app doesn\u2019t provide full access to all the features available on the web, such as dashboards, portfolios, and reports. Obviously, this can be a major drawback for users who rely on mobile project management.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><thead><tr><th class=\"has-text-align-left\" data-align=\"left\"><strong>Pros<\/strong><\/th><th class=\"has-text-align-left\" data-align=\"left\"><strong>Cons<\/strong><\/th><\/tr><\/thead><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Workload management features<\/td><td class=\"has-text-align-left\" data-align=\"left\">Few customization options&nbsp;<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Outlook communication<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited mobile version<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\">Built-in chat platform<\/td><td class=\"has-text-align-left\" data-align=\"left\">Limited free plan<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h3 id=\"whats-new-in-teamwork\" class=\"wp-block-heading\">What&#8217;s new in Teamwork?<\/h3>\n\n\n\n<p>In October 2024, Teamwork launched the Roles feature, which allows you to distribute work in a new way and classify your team based on seniority or specialization.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Need a Teamwork alternative? Check out our overview below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/teamwork-alternatives\/\" target=\"_blank\" rel=\"noreferrer noopener\">Top 6 Affordable Teamwork Alternatives for Small Teams<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"what-is-a-project-collaboration-tool\" class=\"wp-block-heading\">What is a project collaboration tool?<\/h2>\n\n\n\n<p>A project collaboration tool is software that facilitates project teamwork through communication and <a href=\"https:\/\/plaky.com\/blog\/what-is-task-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">task management<\/a>.<\/p>\n\n\n\n<p>Using a good project collaboration app offers many benefits to your <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-roles\/\" target=\"_blank\" rel=\"noreferrer noopener\">project team<\/a>, including an increase in:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Productivity,<\/li>\n\n\n\n<li>Creativity,<\/li>\n\n\n\n<li>Sense of responsibility, and<\/li>\n\n\n\n<li>Quality of results.<\/li>\n<\/ul>\n\n\n\n<p>In the modern era where remote work gains in popularity, team collaboration apps shine as one of the most important aspects of work. No surprise there, as good work collaboration tools help solve the issue of team members feeling isolated and less involved in projects.&nbsp;<\/p>\n\n\n\n<p>Also, team collaboration tools are vital in more elaborate projects. With a high number of iterations and moving parts, team members need to communicate and share files and updates quite often.<\/p>\n\n\n\n<p>Based on their primary functionalities, collaboration software is often classified into 3 groups:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Communication software,&nbsp;<\/li>\n\n\n\n<li>Task management software, and<\/li>\n\n\n\n<li>Document and content management software.<\/li>\n<\/ul>\n\n\n\n<p>However, most of the collaboration tools aim to incorporate all 3 aspects to cover a variety of business needs.<\/p>\n\n\n\n<p>Examples of typical collaboration tools for project managers and teams include software like Plaky, Asana, Trello, monday.com, and ClickUp.<\/p>\n\n\n\n<h2 id=\"how-to-pick-the-best-team-collaboration-tool\" class=\"wp-block-heading\">How to pick the best team collaboration tool<\/h2>\n\n\n\n<p>To pick the best collaboration tool for a project, you need to consider its <strong>key elements<\/strong>:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Communication<\/strong> \u2014 options for messaging, discussion boards, and email integration,<\/li>\n\n\n\n<li><strong>Team collaboration<\/strong> \u2014 commenting, file sharing, and collaborative editing,<\/li>\n\n\n\n<li><strong>Project management<\/strong> \u2014 tools for tracking <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-milestones\/\" target=\"_blank\" rel=\"noreferrer noopener\">project milestones<\/a>, time management, and scheduling, and<\/li>\n\n\n\n<li><strong>Resource management<\/strong> \u2014 capabilities for file storage, team coordination, and <a href=\"https:\/\/plaky.com\/blog\/resource-allocation\/\" target=\"_blank\" rel=\"noreferrer noopener\">resource allocation<\/a>.<\/li>\n<\/ul>\n\n\n\n<p>Besides these key elements, you should also consider the tool\u2019s <strong>ease of use<\/strong>. That\u2019s important no matter what aspect of a tool you\u2019re focusing on, as it will allow your team to start using it sooner.&nbsp;<\/p>\n\n\n\n<p>And finally, don\u2019t neglect the <strong>pricing<\/strong>. A reasonable price is a determining factor in whether to use a certain tool for many teams and companies. Essentially, a collaboration app should allow you to manage a functioning, collaborative project even with its free plan.<\/p>\n\n\n\n<p>All the elements mentioned above are exactly how I selected the 15 tools featured on this list.<\/p>\n\n\n\n<h2 id=\"ensure-effortless-collaboration-with-the-right-software\" class=\"wp-block-heading\">Ensure effortless collaboration with the right software<\/h2>\n\n\n\n<p>Moral of the story? The best collaboration tools are usually the ones that offer the most collaboration options for the least amount of money.<\/p>\n\n\n\n<p>And after reviewing some of the best business collaboration software options, it turns out that Plaky ticks all the necessary requirements \u2014 and then some.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Getting Started With Plaky\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/IYQCi9y-lNU?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>Plaky doesn\u2019t limit you in terms of basic project management functionalities, so even with Plaky\u2019s free plan, you\u2019ll get unlimited:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Members,&nbsp;<\/li>\n\n\n\n<li>Spaces,&nbsp;<\/li>\n\n\n\n<li>Boards,&nbsp;<\/li>\n\n\n\n<li>Items, and&nbsp;<\/li>\n\n\n\n<li>Views.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>In addition, Plaky offers the 3 most important collaboration features in both its free and paid plans:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>File sharing \u2014 store all your project-related docs in one centralized hub.&nbsp;<\/li>\n\n\n\n<li>Comments \u2014 communicate and collaborate with your whole team in real time.<\/li>\n\n\n\n<li>Notifications \u2014 stay in the loop regarding all task changes and updates.<\/li>\n<\/ul>\n\n\n\n<p><em>Ready for effortless collaboration? Join Plaky today and streamline teamwork for any industry, size, or project!<\/em><\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Get started with Plaky by CAKE.com<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Best project collaboration tools: 1. Plaky 2. Asana 3. Podio 4. Scoro 5. Trello 6. ClickUp 7. Confluence 8. Miro 9. Hive 10. ProofHub<\/p>\n","protected":false},"author":18,"featured_media":9372,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[4],"tags":[],"class_list":["post-3221","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-comparisons"],"acf":[],"_links":{"self":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/3221","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/comments?post=3221"}],"version-history":[{"count":69,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/3221\/revisions"}],"predecessor-version":[{"id":17315,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/3221\/revisions\/17315"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media\/9372"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media?parent=3221"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/categories?post=3221"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/tags?post=3221"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}