{"id":1358,"date":"2022-11-16T11:46:51","date_gmt":"2022-11-16T11:46:51","guid":{"rendered":"https:\/\/plaky.com\/blog\/?p=1358"},"modified":"2023-12-29T00:00:00","modified_gmt":"2023-12-29T00:00:00","slug":"manage-multiple-projects","status":"publish","type":"post","link":"https:\/\/plaky.com\/blog\/manage-multiple-projects\/","title":{"rendered":"Manage Multiple Projects: 10 Best Strategies"},"content":{"rendered":"\n<p>Managing several projects at once is a daunting task, to say the least \u2014 especially when there&#8217;s an unexpected <a href=\"https:\/\/plaky.com\/blog\/surge-of-new-projects\/\" target=\"_blank\" rel=\"noreferrer noopener\">surge of new projects<\/a>.<\/p>\n\n\n\n<p>And, of course, with multiple projects come multiple responsibilities, day-to-day <a href=\"https:\/\/plaky.com\/blog\/project-management-challenges\/\" target=\"_blank\" rel=\"noreferrer noopener\">project challenges<\/a>, and, inevitably, more stress.&nbsp;<\/p>\n\n\n\n<p>So, you need a good strategy to ensure your projects don\u2019t fail.&nbsp;<\/p>\n\n\n\n<p>We have prepared a list of the top 10 strategies to manage multiple projects simultaneously to help you.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1110\" height=\"555\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Manage-multiple-projects-cover-1110x555.png\" alt=\"Manage multiple projects - cover\" class=\"wp-image-10461\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Manage-multiple-projects-cover-1110x555.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Manage-multiple-projects-cover-600x300.png 600w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Manage-multiple-projects-cover-768x384.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Manage-multiple-projects-cover-18x9.png 18w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Manage-multiple-projects-cover-120x60.png 120w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Manage-multiple-projects-cover.png 1200w\" sizes=\"auto, (max-width: 1110px) 100vw, 1110px\" \/><\/figure>\n<\/div>\n\n\n<ul class=\"wp-block-list key-takeaways\">\n<li>If you want to manage multiple projects successfully, it\u2019s paramount that you communicate with your teammates regularly.<\/li>\n\n\n\n<li>Tasks need to be prioritized and then delegated to appropriate team members.&nbsp;<\/li>\n\n\n\n<li>Using a project management tool can help you handle several projects at once.&nbsp;<\/li>\n\n\n\n<li>Despite having multiple projects, try to avoid multitasking since it can significantly lower your productivity.&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 id=\"10-strategies-for-managing-multiple-projects\" class=\"wp-block-heading\">10 Strategies for managing multiple projects<\/h2>\n\n\n\n<p>We have selected the 10 most important strategies to help you find the best way to manage multiple projects successfully.<\/p>\n\n\n\n<h3 id=\"plan-ahead\" class=\"wp-block-heading\">Plan ahead<\/h3>\n\n\n\n<p>The essence of a successful project is the plan. Although it can often be subject to change, it is still important to make a detailed plan for all your projects.&nbsp;<\/p>\n\n\n\n<p>After all, a lack of a good project plan can lead to <a href=\"https:\/\/plaky.com\/blog\/reasons-for-project-failure\/\" target=\"_blank\" rel=\"noreferrer noopener\">project failure<\/a>.<\/p>\n\n\n\n<p>To avoid this, you need to plan your:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/learn\/project-management\/project-resources\/\" target=\"_blank\" rel=\"noreferrer noopener\">Project resources<\/a>,&nbsp;<\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/learn\/project-management\/project-deadline\/\" target=\"_blank\" rel=\"noreferrer noopener\">Deadlines<\/a>,&nbsp;<\/li>\n\n\n\n<li>Priorities, etc.<\/li>\n<\/ul>\n\n\n\n<p>Additionally, you will also need detailed project schedules and <a href=\"https:\/\/plaky.com\/learn\/project-management\/project-roadmap\/\" target=\"_blank\" rel=\"noreferrer noopener\">project roadmaps<\/a>.&nbsp;<\/p>\n\n\n\n<p>Make sure you compare plans for your individual projects to confirm they can function together and there is no overlapping.&nbsp;<\/p>\n\n\n\n<p>For example, if you are developing 2 features of an app at the same time, it&#8217;s important that they aren\u2019t due for testing at the same time, or the QA team will be overwhelmed with work.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Does your QA team struggle with bug reporting? Perhaps these handy templates can help:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/bug-report-template\/\" target=\"_blank\" rel=\"noreferrer noopener\">10 Bug Report Templates for Immaculate QA Reporting<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n\n<div class=\"container plaky-gradient-default pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 pr-0\" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Free project management software            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">Streamline your business \u2014 improve planning, align teams, finish tasks with Plaky by CAKE.com.<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid px-lg-0\" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h3 id=\"utilize-a-project-management-tool\" class=\"wp-block-heading\">Utilize a project management tool<\/h3>\n\n\n\n<p>The best way to organize multiple projects at work is to use a project management tool.&nbsp;<\/p>\n\n\n\n<p>Some of these tools, like <a href=\"https:\/\/plaky.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky<\/a> by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com<\/a>, are free to use and offer a myriad of useful features. You can keep track of multiple projects by creating a board for each project. Inside every board, you can organize projects into their constituent tasks.\u00a0<\/p>\n\n\n\n<p>If you prefer, you can create your board using one of the many <a href=\"https:\/\/plaky.com\/templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">project management templates<\/a> Plaky offers. Depending on the type of work you do, you can take your pick.&nbsp;<\/p>\n\n\n\n<p>With separate boards for each project, you can track every project\u2019s progress, <a href=\"https:\/\/plaky.com\/blog\/resource-allocation\/\" target=\"_blank\" rel=\"noreferrer noopener\">resource allocation<\/a>, deadlines, etc. This makes it easy to prioritize projects and manage resources.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"569\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/07\/Project-management-template-options-in-Plaky.png\" alt=\"Project management template options in Plaky\" class=\"wp-image-6351\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/07\/Project-management-template-options-in-Plaky.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/07\/Project-management-template-options-in-Plaky-300x142.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/07\/Project-management-template-options-in-Plaky-1024x486.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/07\/Project-management-template-options-in-Plaky-768x364.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/07\/Project-management-template-options-in-Plaky-18x9.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Project management template options in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>A reliable PM tool comes in handy when you&#8217;re dealing with a surge of new projects too. Find out more below:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/surge-of-new-projects\/\" target=\"_blank\" rel=\"noreferrer noopener\">Surviving a Surge of New Projects: A 3-Step Success Guide<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"maintain-good-communication\" class=\"wp-block-heading\">Maintain good communication<\/h3>\n\n\n\n<p>When you\u2019re working on multiple projects, it\u2019s crucial that all participants stay well-informed at all times.&nbsp;<\/p>\n\n\n\n<p>According to the <a href=\"https:\/\/pumble.com\/learn\/communication\/communication-statistics\/\" target=\"_blank\" rel=\"noreferrer noopener\">statistics on workplace communication<\/a>, 43% of business leaders claimed poor communication decreased productivity, while 38% of them noticed that it had a financial impact on their business. So, to avoid this, you must pay attention to communication at all times.<\/p>\n\n\n\n<p>However, when managing several projects at the same time, good communication is not so easy to achieve. Changes pop up, and you have to notify everyone about them.<\/p>\n\n\n\n<p>Plaky offers highly useful features that help you maintain good communication with your team. You can discuss work in the comments section of the tasks and even @mention your colleagues.&nbsp;<\/p>\n\n\n\n<p>Moreover, every team member subscribed to a task receives notifications for all changes, so everyone is always in the loop, without you having to personally notify them.&nbsp;<\/p>\n\n\n\n<p>When you are in charge of many projects, the sheer number of changes and updates can be so large that you could spend most of your day just making sure everyone gets notified. But with a tool like Plaky by CAKE.com, it\u2019s all automated, saving you a lot of precious time.\u00a0<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1092\" height=\"780\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/Notifications-in-Plaky.png\" alt=\"Notifications in Plaky\" class=\"wp-image-6330\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/Notifications-in-Plaky.png 1092w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/Notifications-in-Plaky-300x214.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/Notifications-in-Plaky-1024x731.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/Notifications-in-Plaky-768x549.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/Notifications-in-Plaky-18x12.png 18w\" sizes=\"auto, (max-width: 1092px) 100vw, 1092px\" \/><figcaption class=\"wp-element-caption\">Notifications in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>If you want to learn more about project collaboration and communication, read our post:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/project-collaboration\/\" target=\"_blank\" rel=\"noreferrer noopener\">The Ultimate Guide to Project Collaboration<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/communication-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Why is Communication Important in Project Management?&nbsp;<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h3 id=\"adapt-to-changes\" class=\"wp-block-heading\">Adapt to changes<\/h3>\n\n\n\n<p>Changes throughout the project are often inevitable, and they can range from <a href=\"https:\/\/plaky.com\/blog\/ad-hoc-projects\/\" target=\"_blank\" rel=\"noreferrer noopener\">ad hoc requests<\/a> from clients to resource availability changes. Therefore, you have to be able to adapt quickly to any change that occurs, even more so when you have to manage several projects at once.&nbsp;<\/p>\n\n\n\n<p>Being stubborn and keeping to the old <a href=\"https:\/\/plaky.com\/learn\/project-management\/phases-project-management\/#Phase_2_Project_Planning\" target=\"_blank\" rel=\"noreferrer noopener\">project plan<\/a> will do you no good \u2014 you should modify your plan to keep up with the current state of affairs.&nbsp;<\/p>\n\n\n\n<p>You should also consider if the changes in one project impact other projects. For example, if one <a href=\"https:\/\/plaky.com\/learn\/project-management\/scope-in-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">project\u2019s scope<\/a> suddenly changes, the workload of people working on it will increase. This might mean they won\u2019t have enough time for other projects they are involved in, causing a chain reaction. That\u2019s why you need to keep an eye on the changes and adapt all of your projects if needed.<\/p>\n\n\n\n<p>Good project management software is equipped with options to modify data at any time. It also allows you to control <em>who<\/em> can modify this data.<\/p>\n\n\n\n<p>In Plaky, you have a variety of options to modify your boards.&nbsp;<\/p>\n\n\n\n<p>For instance, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Choose which boards are visible to everyone, to some members, or only to you,&nbsp;<\/li>\n\n\n\n<li>Allow or bar selected members from editing content,<\/li>\n\n\n\n<li>Add a new task field at any point,<\/li>\n\n\n\n<li>Change all the information in the task fields, and more.&nbsp;<\/li>\n<\/ul>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"787\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Customizability-in-Plaky.png\" alt=\"Customizability in Plaky\" class=\"wp-image-6766\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Customizability-in-Plaky.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Customizability-in-Plaky-300x197.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Customizability-in-Plaky-1024x672.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Customizability-in-Plaky-768x504.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Customizability-in-Plaky-18x12.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Customizability in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"delegate-work\" class=\"wp-block-heading\">Delegate work<\/h3>\n\n\n\n<p>Remember \u2014 you can\u2019t do everything by yourself!&nbsp;<\/p>\n\n\n\n<p>Managing a single project on your own can sometimes be too much, let alone managing multiple projects at the same time.&nbsp;<\/p>\n\n\n\n<p>That\u2019s why you should delegate some of the tasks before you become overwhelmed with work.<\/p>\n\n\n\n<p>Ideally, you could delegate some of the work to your team members but still oversee that work. To help you keep an eye on all the work, you can delegate tasks to team members in Plaky, and add yourself as a reviewer, or just subscribe to the task to receive notifications about all the changes made to the task card.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"989\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Subscribers-in-Plaky.png\" alt=\"Subscribers in Plaky\" class=\"wp-image-6767\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Subscribers-in-Plaky.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Subscribers-in-Plaky-300x247.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Subscribers-in-Plaky-1024x844.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Subscribers-in-Plaky-768x633.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/Subscribers-in-Plaky-15x12.png 15w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Subscribers in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"stay-organized\" class=\"wp-block-heading\">Stay organized<\/h3>\n\n\n\n<p>When you have to juggle multiple projects, it\u2019s easy to get lost in the data. Therefore, it\u2019s important to find a way to maintain a bird\u2019s eye view of all your projects at all times.<\/p>\n\n\n\n<p>One of the ways to do so is to have all your projects in a single place. It\u2019d be best to use project management software to maintain multiple projects and keep track of each of them. You can, for example, organize your projects in the form of a table, a Gantt chart, or a <a href=\"https:\/\/plaky.com\/learn\/project-management\/kanban-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">Kanban<\/a> board.&nbsp;<\/p>\n\n\n\n<p>In Plaky by CAKE.com, you can:\u00a0<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Add Items and organize them into Item Groups,<\/li>\n\n\n\n<li>Add different Fields (Person, Number, Tag, Timeline, etc.),<\/li>\n\n\n\n<li>Sort Items according to desired criteria,&nbsp;<\/li>\n\n\n\n<li>Filter information within a board, and more.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>This way, you can keep track of everything you\u2019re required to do, including deadlines and priorities.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"1114\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Kanban-roadmap-in-Plaky.png\" alt=\"Kanban roadmap in Plaky\" class=\"wp-image-6400\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Kanban-roadmap-in-Plaky.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Kanban-roadmap-in-Plaky-300x279.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Kanban-roadmap-in-Plaky-1024x951.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Kanban-roadmap-in-Plaky-768x713.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Kanban-roadmap-in-Plaky-13x12.png 13w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Kanban roadmap in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Discover the best tips on how to stay organized in our blog post, with a special section dedicated to staying organized while working on multiple projects:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/how-to-stay-organized-at-work\/\" target=\"_blank\" rel=\"noreferrer noopener\">How to Stay Organized at Work: 33 best tips<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n<h3 id=\"avoid-multitasking\" class=\"wp-block-heading\">Avoid multitasking<\/h3>\n\n\n\n<p>Multitasking can be demanding. It\u2019s not easy to manage multiple projects simultaneously and give each the amount of attention it requires.<\/p>\n\n\n\n<p>In fact, <a href=\"https:\/\/www.apa.org\/topics\/research\/multitasking\" target=\"_blank\" rel=\"noreferrer noopener\">research on the costs of multitasking<\/a> shows that switching between tasks can lower your productivity by a whopping 40%. Thus, you should avoid task switching as it often leads to mistakes.&nbsp;<\/p>\n\n\n\n<p>Instead, each team member should focus on 1 task at a time.&nbsp;<\/p>\n\n\n\n<p>&nbsp;To help you have a clear picture of what a team member is currently working on, you can use the progress status field in Plaky.&nbsp;<\/p>\n\n\n\n<p>It has 3 statuses \u2014 To do, In progress, and Done, but you can add whichever status you need \u2014 On hold, Review, Paused, Stuck, etc.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"206\" height=\"418\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/A-status-column-in-Plaky.png\" alt=\"A status field in Plaky\" class=\"wp-image-900\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/A-status-column-in-Plaky.png 206w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/A-status-column-in-Plaky-148x300.png 148w\" sizes=\"auto, (max-width: 206px) 100vw, 206px\" \/><figcaption class=\"wp-element-caption\">A status field in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"prioritize-tasks\" class=\"wp-block-heading\">Prioritize tasks&nbsp;<\/h3>\n\n\n\n<p>When you have an abundance of tasks that need to be done, it\u2019s important to know how to prioritize them. Otherwise, a crucial task can be overlooked while you are focusing all your resources on low-priority tasks.<\/p>\n\n\n\n<p>The tasks should be prioritized at the very beginning, but it\u2019s also a good idea to periodically check if tasks need to be re-prioritized while the projects are ongoing.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p><strong>\ud83d\udca1 Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Learn more about various ways of prioritizing in our blog posts:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/project-prioritization\/\" target=\"_blank\" rel=\"noreferrer noopener\">Master Project Prioritization in 5 Easy Steps (+ Templates)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/rice-framework\/\" target=\"_blank\" rel=\"noreferrer noopener\">RICE Framework: How to Prioritize Ideas (+ Template)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/plaky.com\/blog\/weighted-shortest-job-first\/\" target=\"_blank\" rel=\"noreferrer noopener\">Weighted Shortest Job First (WSJF): Overview With Calculation<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<p>You can easily prioritize tasks in Plaky using a Priority field.&nbsp;<\/p>\n\n\n\n<p>Simply add a Status field, name it Priority, and add labels such as High, Medium, and Low. These labels can be altered at any time as the project progresses to reflect the tasks\u2019 current statuses.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"760\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/A-priority-field-in-Plaky.png\" alt=\"A priority field in Plaky\" class=\"wp-image-6769\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/A-priority-field-in-Plaky.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/A-priority-field-in-Plaky-300x190.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/A-priority-field-in-Plaky-1024x649.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/A-priority-field-in-Plaky-768x486.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/11\/A-priority-field-in-Plaky-18x12.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">A priority field in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"minimize-distractions\" class=\"wp-block-heading\">Minimize distractions<\/h3>\n\n\n\n<p>A <a href=\"https:\/\/plaky.com\/learn\/project-management\/what-project-managers-do\/\" target=\"_blank\" rel=\"noreferrer noopener\">project manager<\/a> working on multiple projects needs full concentration, so it\u2019s important to keep distractions to a minimum. This is not an easy task if we consider that according to the <a href=\"https:\/\/clockify.me\/blog\/productivity\/workplace-distractions\/\" target=\"_blank\" rel=\"noreferrer noopener\">statistics on workplace distractions<\/a>, 79% of people feel distracted during their workday.&nbsp;<\/p>\n\n\n\n<p>To avoid distractions, you can indicate to your colleagues that you are in the middle of an important task. One way to do so is to use the <a href=\"https:\/\/clockify.me\/blog\/productivity\/time-blocking\/\" target=\"_blank\" rel=\"noreferrer noopener\">time blocking<\/a> technique \u2014 i.e., reserving a predefined time in your calendar for a specific task. While you\u2019re at it, you can even set your status in the team chat app or your calendar to Busy, Do Not Disturb, or the like.<\/p>\n\n\n\n<h3 id=\"pay-attention-to-an-individuals-workload\" class=\"wp-block-heading\">Pay attention to an individual\u2019s workload<\/h3>\n\n\n\n<p>When employees work on several projects at the same time, it can be tricky to keep track of an individual&#8217;s workload.&nbsp;<\/p>\n\n\n\n<p>But you must pay attention to it, otherwise, you can end up with an uneven distribution of work. This means some employees will be overburdened, which can lead to burnout.<\/p>\n\n\n\n<p>In Plaky by CAKE.com, you can search for a person\u2019s name, and you will see all the tasks they have on that board. This will help you have a clear overview of everyone\u2019s workload.\u00a0<\/p>\n\n\n\n<p>You can also filter tasks based on one or more fields. For example, you might want to see only tasks with the high priority status that have been assigned to a certain team member.&nbsp;<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"635\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/10\/Search-in-Plaky.png\" alt=\"Search in Plaky\" class=\"wp-image-6757\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/10\/Search-in-Plaky.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/10\/Search-in-Plaky-300x159.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/10\/Search-in-Plaky-1024x542.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/10\/Search-in-Plaky-768x406.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/10\/Search-in-Plaky-18x10.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Search in Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<h2 id=\"manage-as-many-projects-as-you-need-with-plaky-by-cake-com\" class=\"wp-block-heading\">Manage as many projects as you need with Plaky\u00a0by CAKE.com<\/h2>\n\n\n\n<p>Plaky is a great choice if you are looking for a multi-project management tool. It offers an unlimited number of:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Spaces,&nbsp;<\/li>\n\n\n\n<li>Boards,&nbsp;<\/li>\n\n\n\n<li>Items and item groups,&nbsp;<\/li>\n\n\n\n<li>Teams, and<\/li>\n\n\n\n<li>Users.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>And all this on the free plan!<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"621\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/A-single-project-in-Plaky-light-theme.png\" alt=\"Project management in Plaky (light theme)\" class=\"wp-image-6289\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/A-single-project-in-Plaky-light-theme.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/A-single-project-in-Plaky-light-theme-300x155.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/A-single-project-in-Plaky-light-theme-1024x530.png 1024w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/A-single-project-in-Plaky-light-theme-768x397.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2024\/02\/A-single-project-in-Plaky-light-theme-18x9.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Plaky<\/figcaption><\/figure>\n<\/div>\n\n\n<p><em>Keeping track of multiple projects at once is complicated, to say the least. It\u2019s easy to lose your way in the mountain of tasks, deadlin<\/em><em>es, <\/em><em>project schedules,<\/em><em> budget constraints, etc.&nbsp;<\/em><\/p>\n\n\n\n<p><em>Luckily, there is Plaky by CAKE.com to help you manage all of this in one place. You can create a separate space for each of your projects, filled with tasks that contain deadlines, assignees, reviewers, timelines, priorities, etc. Simply <\/em><a href=\"https:\/\/app.plaky.com\/register\" target=\"_blank\" rel=\"noreferrer noopener\"><em>sign up for Plaky\u2019s free account<\/em><\/a><em> and begin!\u00a0<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>10 Strategies for managing multiple projects: 1. Plan ahead, 2. Utilize a PM tool, 3. Maintain good communication, 4. Adapt to changes, 5. Delegate work<\/p>\n","protected":false},"author":15,"featured_media":10461,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[5],"tags":[],"class_list":["post-1358","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"acf":[],"_links":{"self":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/1358","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/comments?post=1358"}],"version-history":[{"count":35,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/1358\/revisions"}],"predecessor-version":[{"id":16943,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/1358\/revisions\/16943"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media\/10461"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media?parent=1358"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/categories?post=1358"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/tags?post=1358"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}