{"id":1027,"date":"2022-09-16T06:00:53","date_gmt":"2022-09-16T06:00:53","guid":{"rendered":"https:\/\/plaky.com\/blog\/?p=1027"},"modified":"2025-06-06T00:00:00","modified_gmt":"2025-06-06T00:00:00","slug":"steps-in-recruitment-process","status":"publish","type":"post","link":"https:\/\/plaky.com\/blog\/steps-in-recruitment-process\/","title":{"rendered":"7 Steps to a Better Recruitment Process (+ Free Template)"},"content":{"rendered":"\n<p>Mary Kay Ash, a wildly successful businesswoman and billionaire who employed over 800,000 people in over 30 countries, once said: \u201c<em>A company is only as good as the people it keeps<\/em>\u201d.&nbsp;<\/p>\n\n\n\n<p>It\u2019s probably safe to assume that she knew what she was talking about.<\/p>\n\n\n\n<p>According to the latest <a href=\"https:\/\/cake.com\/blog\/small-business-statistics\/\" target=\"_blank\" rel=\"noreferrer noopener\">small business statistics<\/a>, recruiting and retention are among the top challenges small business owners face. But, how do you get the right people to work for you?&nbsp;<\/p>\n\n\n\n<p>This <em>is<\/em> the hard part, but don\u2019t worry \u2014 we\u2019ll shed some light on the recruitment process.&nbsp;<\/p>\n\n\n\n<p>Let\u2019s dive into the recruitment steps and techniques you can use to maximize your chances of hiring that perfect candidate!<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1280\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Recruitment-process-cover-scaled.jpg\" alt=\"Recruitment process - cover\" class=\"wp-image-13157\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Recruitment-process-cover-scaled.jpg 2560w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Recruitment-process-cover-600x300.jpg 600w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Recruitment-process-cover-1110x555.jpg 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Recruitment-process-cover-768x384.jpg 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Recruitment-process-cover-1536x768.jpg 1536w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Recruitment-process-cover-2048x1024.jpg 2048w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Recruitment-process-cover-18x9.jpg 18w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/figure>\n<\/div>\n\n\n<h2 id=\"what-is-the-recruitment-process\" class=\"wp-block-heading\">What is the recruitment process?<\/h2>\n\n\n\n<p><strong>The recruitment process involves finding, screening, interviewing, and selecting the candidates whose skills, qualifications, experience, and character best fit the open position and the overall company culture<\/strong>. After that comes the hiring and then the onboarding process.<\/p>\n\n\n\n<p>The recruitment of new employees is the primary role of Human Resource Management (HRM).&nbsp;<\/p>\n\n\n\n<p>While the human resources department leads the recruitment process, many other employees \u2014 such as team leads and managers \u2014 are vital in selecting the right candidates too. As such, they are often actively involved in the hiring process.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>Recruitment is just a small portion of what the HR department handles. If you want to learn more about how HR handles the management of their projects, check out the following blog post:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/blog\/hr-project-management\/\" target=\"_blank\" rel=\"noreferrer noopener\">HR Project Management: The Complete Guide<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"benefits-of-a-good-recruitment-process\" class=\"wp-block-heading\">Benefits of a good recruitment process&nbsp;<\/h2>\n\n\n\n<p><strong>A good recruitment process<\/strong> is one that:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Manages to fill the vacant spot<\/strong> (which is the primary need of the company) by attracting a large number of competent candidates in a short amount of time and hiring the most qualified person for the position, and<\/li>\n\n\n\n<li><strong>Minimizes the soft costs of hiring<\/strong> (e.g., the time recruiters spend on the recruitment process and the emotional impact and stress they go through) by streamlining recruiting and automating the areas that don\u2019t require a human touch, thereby reducing the time needed to hire a new employee and increasing the process\u2019s efficiency.<\/li>\n<\/ul>\n\n\n\n<p>With that in mind, an efficient recruitment process is beneficial for a company as it:&nbsp;&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Establishes job requirements<\/strong> \u2014 It\u2019s crucial to have clearly defined prerequisites for a role you\u2019re hiring for, both for your and your candidates\u2019 sake.&nbsp;<\/li>\n\n\n\n<li><strong>Ensures that the candidates are qualified for the open role<\/strong> \u2014 This directly influences the quality of a business. Recruiters check whether the candidate has all the desirable characteristics and certifications to properly do the job.&nbsp;<\/li>\n\n\n\n<li><strong>Helps maintain the workplace culture<\/strong> \u2014 HR professionals determine whether the candidates\u2019 values align with the company\u2019s. This is especially important for a positive work environment.&nbsp;<\/li>\n\n\n\n<li><strong>Creates a better candidate experience<\/strong> \u2014&nbsp;A positive interview experience not only helps you get the candidates you want but also helps with your branding. The candidates you\u2019ve interviewed are likely to share their experiences with others on various platforms.&nbsp;<\/li>\n\n\n\n<li><strong>Increases the success ratio of the selection process<\/strong> \u2014 The more you invest in your recruitment process, the better your chances of finding the right candidates.&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 id=\"7-steps-for-a-successful-recruitment-process\" class=\"wp-block-heading\">7 steps for a successful recruitment process&nbsp;<\/h2>\n\n\n\n<p>As the term \u201crecruitment process\u201d suggests, <strong>this is not a one-time activity<\/strong>.&nbsp;<\/p>\n\n\n\n<p>Successfully hiring new employees requires the smooth cooperation of many moving parts over a long period of time.<\/p>\n\n\n\n<p>Here\u2019s how to conduct a successful recruitment process in 7 steps.<\/p>\n\n\n\n\n<div class=\"container plaky-gradient-features pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 \" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Fill roles like a pro            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">Streamline your recruitment process &amp; increase your HR team's efficiency with Plaky by CAKE.com. Start your 14-day trial today!<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid \" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/features.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h3 id=\"1-defining-the-position-and-the-ideal-candidate\" class=\"wp-block-heading\">#1 Defining the position and the ideal candidate<\/h3>\n\n\n\n<p>You can\u2019t find what you\u2019re looking for if you don\u2019t know what that is.&nbsp;<\/p>\n\n\n\n<p>In other words, you will miss out on a host of qualified candidates in your talent search if you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Fail to accurately understand the position you\u2019re trying to fill, and<\/li>\n\n\n\n<li>Don\u2019t accurately represent the responsibilities and benefits you\u2019re offering.<\/li>\n<\/ul>\n\n\n\n<p>As Michelle Hague, the HR manager at <a href=\"https:\/\/www.linkedin.com\/company\/solarpanelsnetworkusa\/\" target=\"_blank\" rel=\"noreferrer noopener\">Solar Panels Network USA<\/a>, says:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"600\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/Michelle-Hague-headshot.jpg\" alt=\"Michelle Hague\" class=\"wp-image-690\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/Michelle-Hague-headshot.jpg 600w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/Michelle-Hague-headshot-300x300.jpg 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/Michelle-Hague-headshot-150x150.jpg 150w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cFirst and foremost, it\u2019s important to have a clear understanding of the vacancy you\u2019re looking to fill. This means having a detailed job description that outlines the required skills and qualifications. Once you have this, you can start reaching out to potential candidates.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>She adds that you must make sure you\u2019re attracting the right kind of candidate and advises to pay attention to the way you advertise the role.&nbsp;<\/p>\n\n\n\n<p>For example, you might be looking for a new lawyer to join your legal team \u2014 but what kind of a lawyer do you need? Ask yourself the following questions:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><em>Do they need to specialize in a certain legal area?&nbsp;<\/em><\/li>\n\n\n\n<li><em>What will be their daily activities?<\/em><\/li>\n\n\n\n<li><em>Are there any particular qualifications they need to have?<\/em><\/li>\n\n\n\n<li><em>Is it a new position, or will they be replacing someone who quit?&nbsp;<\/em><\/li>\n\n\n\n<li><em>Will they get a full-time or a part-time contract?<\/em><\/li>\n<\/ul>\n\n\n\n<p>The best way to be sure you\u2019ve got everything right is to <strong>closely collaborate with the department where the vacancy is located<\/strong>.&nbsp;<\/p>\n\n\n\n<p>This way, you can get a clear idea of your ideal candidate, while the new employee\u2019s future manager can be sure that they\u2019ll be getting exactly the kind of person they need.<\/p>\n\n\n\n<h3 id=\"2-crafting-the-job-ad\" class=\"wp-block-heading\">#2 Crafting the job ad<\/h3>\n\n\n\n<p>Once you\u2019ve profiled your ideal candidate and defined their responsibilities, putting together a job description should be fairly easy.<\/p>\n\n\n\n<p>To make it even easier for you, we\u2019ve created a quick checklist. Go through it to make sure you don\u2019t miss anything important.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"1375\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Job-Ad-Checklist.jpg\" alt=\" Job ad task checklist\" class=\"wp-image-13028\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Job-Ad-Checklist.jpg 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Job-Ad-Checklist-262x300.jpg 262w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Job-Ad-Checklist-894x1024.jpg 894w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Job-Ad-Checklist-768x880.jpg 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Job-Ad-Checklist-10x12.jpg 10w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Use this job ad checklist to attract the right candidates<\/figcaption><\/figure>\n<\/div>\n\n\n<h3 id=\"3-searching-for-talent\" class=\"wp-block-heading\">#3 Searching for talent<\/h3>\n\n\n\n<p>So, you\u2019ve identified the duties and responsibilities of the vacant position and created the perfect job description.&nbsp;<\/p>\n\n\n\n<p>The next step is to decide on the best way to fill it.&nbsp;<\/p>\n\n\n\n<p>You can look within your organization or use employment websites. There are other ways to search for talent, but more on that later in the article.&nbsp;<\/p>\n\n\n\n<h3 id=\"4-screening-and-shortlisting\" class=\"wp-block-heading\">#4 Screening and shortlisting<\/h3>\n\n\n\n<p>The vast majority of the applicants (75%, to be exact) are unqualified for the job, according to <a href=\"https:\/\/legaljobs.io\/blog\/hiring-statistics\/\" target=\"_blank\" rel=\"noreferrer noopener\">hiring statistics by Legaljobs<\/a>.<\/p>\n\n\n\n<p>Here are some ways you can make the screening and shortlisting process a bit easier:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Use an automation tool<\/strong> \u2014 Since the majority of applicants are unfit for the job they apply for, knowing how to remove the lowest-quality candidates during the first pass is essential. Luckily, this can be done with software.&nbsp;<\/li>\n\n\n\n<li><strong>Set the minimum criteria<\/strong> \u2014 After eliminating the first batch of candidates, it\u2019s time to further narrow down the list by keeping only the people who meet the minimum requirements.&nbsp;<\/li>\n\n\n\n<li><strong>Set shortlisting criteria<\/strong> \u2014 This is a good way to keep yourself focused when flipping through resumes instead of reading everything and getting lost in the sea of information.<\/li>\n\n\n\n<li><strong>Limit your shortlist<\/strong> \u2014 This will force you to objectively evaluate the top candidates and choose the best ones.<\/li>\n\n\n\n<li><strong>Note down interview questions for shortlisted candidates<\/strong> \u2014 Finally, it\u2019s good to jot down a few questions specific to each shortlisted candidate in preparation for the interview. This way, you can confirm or eliminate any concerns you might have and further narrow down your search.<\/li>\n<\/ul>\n\n\n\n\n<div class=\"container plaky-gradient-default pt-5 ps-lg-5 z-0 mb-5 pb-lg-4 pr-0\" >\n    <div class=\"d-flex flex-column flex-lg-row align-items-center justify-content-center justify-content-lg-between gap-1 gap-lg-5\">\n        <div class=\"banner-text text-center text-lg-start text-white\">\n            <span class=\"translation-block lh-1 fs-16 text-white\">\n                Human resources project management software            <\/span>\n            <p class=\"translation-block mw-300 fs-12 mb-2\">If you want to organize your HR processes before all else \u2014 use Plaky by CAKE.com.<\/p>\n            <div class=\"cta-btns pt-4 d-flex align-items-center justify-content-center justify-content-lg-start gap-4 mb-4 mb-lg-0\">\n                <a aria-label=\"Sign up\" href=\"https:\/\/app.plaky.com\/signup\" class=\"btn rounded py-1 px-2 fs-12 btn-light\">\n                    Sign up                <\/a>\n                                <a aria-label=\"Learn more\" class=\"text-white px-2 fs-12\" target=\"_blank\" href=\"https:\/\/plaky.com\">\n                    Learn more                <\/a>\n                            <\/div>\n        <\/div>\n        <picture>\n            <source srcset=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default@2x.png 2x\" alt=\"Plaky logo\" media=\"(min-width: 998px)\" \/>\n            <img decoding=\"async\" class=\"max-w-350 img-fluid px-lg-0\" src=\"https:\/\/plaky.com\/blog\/wp-content\/themes\/cake-blog\/theme\/images\/banners\/default.png\" alt=\"Plaky screenshot\" \/>\n        <\/picture>\n    <\/div>\n<\/div>\n\n\n    \n\n\n\n<h3 id=\"5-interviewing-and-selecting-candidates\" class=\"wp-block-heading\">#5 Interviewing and selecting candidates<\/h3>\n\n\n\n<p>Once you have your shortlist ready, it\u2019s time for the interviews.&nbsp;<\/p>\n\n\n\n<p>There are several ways you can do this:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Phone interviews<\/strong> \u2014 These are usually done as first or second-stage interviews and help the interviewers narrow down their candidate pool.<\/li>\n\n\n\n<li><strong>Video interviews<\/strong> \u2014 This is a quick and easy way for interviewers to get to know their shortlisted candidates without forcing them to travel to the interview and wait for hours in the lobby. They are especially great when interviewing for remote positions.&nbsp;<\/li>\n\n\n\n<li><strong>In-person interviews<\/strong> \u2014 These are mostly used as final or last-round interviews. For many, face-to-face interviews are still an irreplaceable part of the recruitment process \u2014 and the superior way to select the perfect candidate.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"6-offering-the-job\" class=\"wp-block-heading\">#6 Offering the job<\/h3>\n\n\n\n<p>We say \u201coffer\u201d because job seekers normally send their applications to several organizations, and even if they\u2019ve reached the final stage in your company, it\u2019s possible that other employers judged them to be a good fit for theirs as well. Therefore, it\u2019s never guaranteed that the candidate will accept your job offer in the end.<\/p>\n\n\n\n<p>This is why it\u2019s important not to relax until the moment the contract is signed and refrain from keeping your candidates waiting for too long \u2014 otherwise, they might accept another offer in the meantime.<\/p>\n\n\n\n<p>According to Michelle Hague, you should let your candidates know about your decision within 4 to 6 weeks from the beginning of the process:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"600\" height=\"600\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/Michelle-Hague-headshot.jpg\" alt=\"Michelle Hague\" class=\"wp-image-690\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/Michelle-Hague-headshot.jpg 600w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/Michelle-Hague-headshot-300x300.jpg 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/08\/Michelle-Hague-headshot-150x150.jpg 150w\" sizes=\"auto, (max-width: 600px) 100vw, 600px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cThis gives us enough time to screen candidates, conduct interviews, and make a decision without keeping anyone in limbo for too long.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Here are some tips on how to offer the job to your top pick:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Stay polite and respectful.<\/li>\n\n\n\n<li>Don\u2019t drop any new, previously undisclosed information.<\/li>\n\n\n\n<li>Give clear instructions on how to proceed in case your offer gets accepted.<\/li>\n\n\n\n<li>Clearly lay out all the conditions of employment and clarify any misunderstandings.<\/li>\n\n\n\n<li>Have one of the top executives make the final offer and welcome the new employee.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"7-signing-the-contract-and-welcoming-the-new-employee\" class=\"wp-block-heading\">#7 Signing the contract and welcoming the new employee<\/h3>\n\n\n\n<p>The final step in the recruitment process is having the new employee sign the contract.&nbsp;<\/p>\n\n\n\n<p>Unless the position is fully remote and the new employee is in a completely different country, the employee will normally come to the office to sign the contract.&nbsp;<\/p>\n\n\n\n<p>This is an excellent opportunity to introduce them to all the people they\u2019ll often be interacting with, such as the finance department, the IT technician, or the people they\u2019ll directly be working under.<\/p>\n\n\n\n<p>If the company provides new employees with equipment, this is also a good time to give them that equipment \u2014 so that the employee has everything they need on their first day.<\/p>\n\n\n\n<p>It\u2019s vital to make your new hire as comfortable as possible at the start of the process \u2014 after all, successful recruitment is the first step in creating a great <a href=\"https:\/\/plaky.com\/blog\/employee-experience\/\" target=\"_blank\" rel=\"noreferrer noopener\">employee experience<\/a>.<\/p>\n\n\n\n<p>After all this is done, the <a href=\"https:\/\/plaky.com\/blog\/employee-onboarding-process-steps\/\" target=\"_blank\" rel=\"noreferrer noopener\">employee onboarding process<\/a> can officially begin.<\/p>\n\n\n\n<div class=\"wp-block-group pro-tip\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>\ud83d\udca1 <strong>Plaky Pro Tip<\/strong><\/p>\n\n\n\n<p>To make your employee onboarding process easier, you can use this helpful template:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><a href=\"https:\/\/plaky.com\/templates\/employee-onboarding\" target=\"_blank\" rel=\"noreferrer noopener\">Employee onboarding template \u2013 Plaky<\/a><\/li>\n<\/ul>\n<\/div><\/div>\n\n\n\n<h2 id=\"tips-for-effective-recruitment\" class=\"wp-block-heading\">Tips for effective recruitment<\/h2>\n\n\n\n<p>Now that we\u2019ve gone through the entire recruitment process, here are some expert tips to look out for while filling roles at your company.<\/p>\n\n\n\n<h3 id=\"1-be-specific-in-the-job-description\" class=\"wp-block-heading\">#1 Be specific in the job description<\/h3>\n\n\n\n<p>An employee must be aware of their responsibilities even before starting work. We spoke to <a href=\"https:\/\/www.linkedin.com\/in\/yari-ising\/\" target=\"_blank\" rel=\"noreferrer noopener\">Yari Ising<\/a>, a business operations leader and recruiter, on how companies can achieve this. She warned us of the mistakes people make when crafting a job ad:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"499\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Yari-Ising.png\" alt=\"Yari Ising\" class=\"wp-image-4167\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Yari-Ising.png 500w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Yari-Ising-300x300.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Yari-Ising-150x150.png 150w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Yari-Ising-12x12.png 12w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cAs a recruiter, you always see the terms \u2018duties as assigned\u2019 on job descriptions, and managers tend to exploit that line. Those extra duties distract folks from doing good work, what they were hired for.\u201d&nbsp;<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>So, make sure you\u2019re clear on the exact responsibilities of the job, and put that in the job ad. Sort the responsibilities listed in the ad by their importance and how frequently they\u2019ll be expected of the employee.<\/p>\n\n\n\n<p>Ensure the first responsibilities your candidate sees are the most relevant to their work and the ones they will be focusing on. You can even separate the list into day-to-day and long-term responsibilities.<\/p>\n\n\n\n<h3 id=\"2-maintain-clear-communication-throughout-the-recruitment-process\" class=\"wp-block-heading\">#2 Maintain clear communication throughout the recruitment process<\/h3>\n\n\n\n<p>When recruiting, it\u2019s likely that the candidate you\u2019re considering is also being considered by other companies. So, clear communication is necessary if you want potential employees to keep you as their priority.&nbsp;<\/p>\n\n\n\n<p>As Talent Acquisition Manager at CAKE.com, <a href=\"https:\/\/www.linkedin.com\/in\/tamara-spasojevi%C4%87-b03175163\/\" target=\"_blank\" rel=\"noreferrer noopener\">Tamara Spasojevic<\/a>, tells us:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"500\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic.png\" alt=\"Tamara Spasojevic\" class=\"wp-image-4166\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic.png 500w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic-300x300.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic-150x150.png 150w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic-12x12.png 12w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cWhen you receive someone\u2019s application, it\u2019s important to send a reply stating that the application has been received, giving a rundown of the selection process, and a thank you within 24 hours.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>She adds that, throughout the selection process, you should be responsive in your communication with candidates and update them:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"500\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic.png\" alt=\"Tamara Spasojevic\" class=\"wp-image-4166\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic.png 500w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic-300x300.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic-150x150.png 150w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic-12x12.png 12w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cAfter each step, you should communicate how long it will take for them to receive feedback, and stick to that deadline. If the deadline needs to be prolonged, make sure to give notice by email that the selection process is still ongoing, and set a new deadline.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p id=\"block-4bb475ef-98af-4dca-8968-099fd9370a60\">By maintaining clear and consistent communication with candidates, you\u2019re setting an example for what they can expect when they join your organization. It also helps them remain responsive, as there is a constant flow of feedback.<\/p>\n\n\n\n<h3 id=\"3-remember-that-you-represent-the-company-and-act-accordingly\" class=\"wp-block-heading\">#3 Remember that you represent the company and act accordingly<\/h3>\n\n\n\n<p>Finally, make sure to keep a friendly, pleasant, and professional tone during the interview process.<\/p>\n\n\n\n<p>Tamara helps us reflect on the appropriate way to conduct an interview:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"500\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic.png\" alt=\"Tamara Spasojevic\" class=\"wp-image-4166\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic.png 500w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic-300x300.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic-150x150.png 150w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Tamara-Spasojevic-12x12.png 12w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cAt every meeting with a candidate, you should be kind, bright, and smiling, as well as present the company in the best way possible. You need to always give the candidates space to breathe, and let them introduce themselves and ask any questions they may have. Based on our conduct during the interview, the candidate gets a feel for our organizational culture and decides if that\u2019s the place they want to work at.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>We also spoke about interview conduct with <a href=\"https:\/\/www.linkedin.com\/in\/lukasvanterpool\/\" target=\"_blank\" rel=\"noreferrer noopener\">Lukas Vanterpool<\/a>, the co-founder of a food and engineering recruitment agency, who says:<\/p>\n\n\n\n<div class=\"wp-block-columns pro-blockquote is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"500\" height=\"500\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Lukas-Vanterpool.png\" alt=\"Lukas Vanterpool\" class=\"wp-image-4165\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Lukas-Vanterpool.png 500w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Lukas-Vanterpool-300x300.png 300w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Lukas-Vanterpool-150x150.png 150w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Lukas-Vanterpool-12x12.png 12w\" sizes=\"auto, (max-width: 500px) 100vw, 500px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p><em>\u201cRemember, this goes both ways. Be on time, be respectful, and be friendly. Just because a candidate is there for an interview, it does not mean they\u2019re desperate to work for your company. They are interested, but they will base their decision for progressing on how you conduct yourselves. Get to know them, ask about their personal life, and get a real feel for who they are because it\u2019s important to know whether they\u2019ll fit your business and team on a cultural level. Give them an opportunity to ask questions.\u201d<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Remember, your demeanor will determine how a candidate feels about your company \u2014 you don\u2019t want the perfect candidate to turn you down just because of a lousy interview.<\/p>\n\n\n\n<h2 id=\"types-of-recruiting\" class=\"wp-block-heading\">Types of recruiting<\/h2>\n\n\n\n<p>When searching for new people for a vacant position in your company, you can choose between several types of recruiting methods (or, even better, combine them to your liking). To find the best candidate for a job, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Look within your organization<\/strong> \u2014 Internal recruitment is especially useful when it comes to finding the right people for senior or managerial roles. These people are already familiar with the company and the people they\u2019ll be working with, and the company is familiar with their virtues and abilities.&nbsp;<\/li>\n\n\n\n<li><strong>Search through your pool of previous applicants <\/strong>\u2014 Just because they didn\u2019t make the cut the first time doesn\u2019t mean that some of the previous applicants you\u2019ve had aren\u2019t a good fit for your company.&nbsp;<\/li>\n\n\n\n<li><strong>Use your employees to spread the word<\/strong> \u2014 Most of the time, people will recommend others they can vouch for. This way, you can get access to a pool of potential hires with recommendations from trustworthy people.<\/li>\n\n\n\n<li><strong>Use social media for recruitment<\/strong> \u2014 Websites like LinkedIn and Facebook are perfect for finding qualified people for your company.&nbsp;<\/li>\n\n\n\n<li><strong>Make use of employment websites<\/strong> \u2014 People no longer flip through the newspaper to find job ads. Instead, they look up jobs online \u2014 so that is where you need to be.<\/li>\n\n\n\n<li><strong>Host events and internships<\/strong> \u2014 These can be more expensive and time-consuming than recruiting people the traditional way. However, fun events, competitions, and internships can be fantastic sources of fresh talent for those with the will and time to invest in them.<\/li>\n\n\n\n<li><strong>Make use of campuses and job fairs<\/strong> \u2014 Doing panels and presentations on campus grounds and at job fairs is a great way to present a good image of your company to the public and attract potential employees.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"beat-the-stress-of-recruiting-with-plaky-by-cake-com\" class=\"wp-block-heading\">Beat the stress of recruiting with Plaky\u00a0by CAKE.com<\/h2>\n\n\n\n<p>Using a project management tool like <a href=\"https:\/\/plaky.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Plaky<\/a> by <a href=\"https:\/\/cake.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAKE.com <\/a>can help you immensely when it comes to streamlining your recruiting processes.<\/p>\n\n\n\n<p>You can start with our free recruitment process template \u2014 use it as is or customize it the way it suits you.<\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/plaky.com\/templates\/recruitment\" target=\"_blank\" rel=\"noreferrer noopener\">Get our recruitment process template<\/a><\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"785\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Plakys-recruitment-process-template.png\" alt=\"Recruitment process template in Plaky project management software\" class=\"wp-image-13029\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Plakys-recruitment-process-template.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Plakys-recruitment-process-template-459x300.png 459w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Plakys-recruitment-process-template-1110x726.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Plakys-recruitment-process-template-768x502.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Plakys-recruitment-process-template-18x12.png 18w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Plaky\u2019s recruitment process template<\/figcaption><\/figure>\n\n\n\n<p>With our template, you can easily keep track of:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All your applicants,&nbsp;<\/li>\n\n\n\n<li>Their status,&nbsp;<\/li>\n\n\n\n<li>Qualifications,&nbsp;<\/li>\n\n\n\n<li>Resumes,&nbsp;<\/li>\n\n\n\n<li>Interview question checklists,<\/li>\n\n\n\n<li>Salary negotiation status, and more.<\/li>\n<\/ul>\n\n\n\n<p>The status <a href=\"https:\/\/plaky.com\/features\/fields\" target=\"_blank\" rel=\"noreferrer noopener\">field<\/a> is especially helpful here, as it can be customized to contain any information you deem necessary for this process.&nbsp;<\/p>\n\n\n\n<p>Using the same type of field, we created the \u201cDepartment\u201d and the \u201cInterview process progress\u201d status. Use this method to create more \u2014 anything your recruitment process requires.<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"328\" height=\"472\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Customize-Plaky-fields-to-optimize-your-recruitment-process.png\" alt=\"Custom fields in Plaky project management software\" class=\"wp-image-13030\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Customize-Plaky-fields-to-optimize-your-recruitment-process.png 328w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Customize-Plaky-fields-to-optimize-your-recruitment-process-208x300.png 208w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Customize-Plaky-fields-to-optimize-your-recruitment-process-8x12.png 8w\" sizes=\"auto, (max-width: 328px) 100vw, 328px\" \/><figcaption class=\"wp-element-caption\">Customize Plaky fields to optimize your recruitment process<\/figcaption><\/figure>\n<\/div>\n\n\n<p>With simple color coding and a pleasant design, this template will also let you take in every bit of important information on a candidate with just a glance.&nbsp;<\/p>\n\n\n\n<p>Moreover, Plaky allows you to communicate with your co-workers directly in the <a href=\"https:\/\/plaky.com\/features\/comments\" target=\"_blank\" rel=\"noreferrer noopener\">comments<\/a> section. You can also <a href=\"https:\/\/plaky.com\/features\/files\" target=\"_blank\" rel=\"noreferrer noopener\">share files<\/a> relevant to the candidates so that you never waste a single minute searching for any documents you need.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1200\" height=\"1031\" src=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Communicate-and-collaborate-with-your-colleagues-directly-within-Plaky-cards-1-1.png\" alt=\"Comments section in Plaky project management software\" class=\"wp-image-13031\" srcset=\"https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Communicate-and-collaborate-with-your-colleagues-directly-within-Plaky-cards-1-1.png 1200w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Communicate-and-collaborate-with-your-colleagues-directly-within-Plaky-cards-1-1-349x300.png 349w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Communicate-and-collaborate-with-your-colleagues-directly-within-Plaky-cards-1-1-1110x954.png 1110w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Communicate-and-collaborate-with-your-colleagues-directly-within-Plaky-cards-1-1-768x660.png 768w, https:\/\/plaky.com\/blog\/wp-content\/uploads\/2022\/09\/Communicate-and-collaborate-with-your-colleagues-directly-within-Plaky-cards-1-1-14x12.png 14w\" sizes=\"auto, (max-width: 1200px) 100vw, 1200px\" \/><figcaption class=\"wp-element-caption\">Communicate and collaborate with your colleagues directly within Plaky\u2019s item cards<\/figcaption><\/figure>\n\n\n\n<p><em>Don\u2019t let the stress of recruiting overwhelm you. Sign up for a free Plaky account today!&nbsp;<\/em><\/p>\n\n\n\n<p class=\"custom-btn\"><a href=\"https:\/\/app.plaky.com\/signup\" target=\"_blank\" rel=\"noreferrer noopener\">Get started with Plaky<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Find out how to recruit top talent in 7 easy steps. We\u2019ll guide you through the recruitment process and even provide you with a recruitment template!<\/p>\n","protected":false},"author":38,"featured_media":13158,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[7],"tags":[],"class_list":["post-1027","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-team-management"],"acf":[],"_links":{"self":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/1027","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/users\/38"}],"replies":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/comments?post=1027"}],"version-history":[{"count":86,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/1027\/revisions"}],"predecessor-version":[{"id":17210,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/posts\/1027\/revisions\/17210"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media\/13158"}],"wp:attachment":[{"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/media?parent=1027"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/categories?post=1027"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/plaky.com\/blog\/wp-json\/wp\/v2\/tags?post=1027"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}